I. Relevant Security Council resolutions and Guidelines of the Committee
The exemptions to the travel ban are provided for by the following:
- Paragraph 3 (d) of resolution 1591 (2005)
- Committee Guidelines: Section 9
II. Who is entitled to submit the request for exemptions from the travel ban?
The State of nationality or residence of the listed individual may submit the request to the Chair in writing, on behalf of the listed individual, through its Permanent Mission to the United Nations. The listed individual may submit the request to the Chair in writing or through the relevant United Nations office.
III. What should be included in the request for exemption from the travel ban?
Each request for exemption should include the following information:
- the name, designation, nationality, and passport number(s) of the person undertaking the proposed travel.
- the purpose of the proposed travel, with copies of supporting documents furnishing details connected to the request such as specific dates and times of meetings or appointments;
- the proposed dates and times of departure from and return to the country from which the travel commenced.
- the complete itinerary for such travel including the ports of departure and return and all transit stops.
- Details of the mode of transport to be used, including where applicable, record locator, flight numbers and names of vessels;
- a statement of specific justification for the exemption.
Each travel ban exemption request shall be received by the Committee Chair no less than five working days before the date of the proposed travel, except in cases of emergency, to be determined by the Committee Chair.
IV. How to make requests for exemptions from the travel ban?
Please address the listing requests to:
The Chair of the Committee, Her Excellency Ms. Joanna Wronecka (Poland), through the Permanent Mission of the Republic of Poland to the United Nations
With copy to:
- The Senior Secretary of the Committee, Mr. Davey McNab (firstname.lastname@example.org)
V. Decision Making of the Committee:
Once the Committee has approved a request for exemption from the travel ban, the Chair will notify in writing the Permanent Mission to the United Nations of the State in which the listed individual is a national or resident or to the relevant UN office. Copies will also be sent to the Permanent Missions of the United Nations of all the State(s) to which the listed individual will be traveling to and transiting in the course of the approved exemption.
VI. Request for an extension of the exemption from the travel ban
Any request for an extension of the exemption is subject to the procedures set out above and need to be received by the Chair in writing, with a revised itinerary, no less than five working days before the expiry of the approved exemption.
VII. Changes to the approved exemption from the travel plan
Any changes to the information provided in the request, including with regard to points of transit, require further prior approval by the Committee and need to be received by the Chair no less than five working days prior to the commencement of the travel, except in cases of emergency as determined by the Chair.
The submitting State (or United Nations office/agency) will inform the Chair immediately and in writing of any change to the departure date for any travel for which the Committee has already issued an exemption.
Written notification will be sufficient in cases where the time of departure is advanced or postponed no more than 48 hours and the itinerary remains otherwise unchanged. If travel is to be advanced or postponed by more than 48 hours, or the itinerary is changed, then a new exemption request needs to be submitted.
In cases of exemption requests based on medical or other humanitarian need, including religious obligation, the Committee will determine whether the travel is justified within the provisions of paragraph 3(f) of resolution 1591 (2005), once notified of the name of the listed individual traveler, the reason for travel, the date and time of treatment, along with transportation details, including transit points and destination. In cases of emergency evacuation, a doctor’s note containing details of the nature of the emergency and the facility where treatment was received by the listed individual without prejudice to respect of medical confidentiality, as well as information regarding the date, time, and mode of travel by which the listed individual returned to his/her country of residence will also be provided promptly.
VIII. After the travel
Written confirmation of the completion of the travel by the listed individual needs to be provided to the Chair by the State (or United Nations office/agency) in which the listed individual has stated he will be resident after completion of the exempted travel.