I. Relevant Security Council resolutions Guidelines of the Committee
The exemptions to the travel ban are provided for by the following:
- Security Council Resolution 2048 (2012): paragraph 5
- Committee Guidelines: section 9
II. Who is entitled to submit the request for exemptions from the travel ban?
The State(s) of nationality or of residence may submit a request through their Permanent Mission to the United Nations. A United Nations office or agency in that country may submit the request for exemption on the listed individual’s behalf.
III. What should be included in the request for exemption from the travel ban?
Each request for exemption should include the following information:
- The name, designation, nationality/citizen ship and passport number(s) of the person(s) undertaking the proposed travel
- The purpose(s) of the proposed travel, with copies of supporting documents furnishing details connected to the request such as specific dates and times of meetings or appointments.
- The proposed dates and times of departure from and return to the country from which the travel commenced.
- The complete itinerary for such travel including the ports of departure and return and all transit stops.
- Details of the mode of transport to be used, including where applicable, record locator, flight numbers and names of vessels.
- A statement of specific justification for the exemption.
Each travel ban exemption request shall be received by the Committee Chair as early as possible but not less than four working days before the date of the proposed travel, except in cases of emergency.
IV. How to make requests for exemptions from the travel ban?
Please send the requests for exemptions from the travel bans to:
- The Chair of the Committee, His Excellency Mr. Anatolio Ndong Mba (Equatorial Guinea) through the Permanent Mission of Equatorial Guinea to the United Nations
With copies to:
- The Secretary of the Committee, Mr. Manuel Bressan (Sc-2048-Committee@un.org)
V. Decision-making of the Committee
Once the Committee has approved a request for exemption from the travel ban, the Secretariat will notify in writing the Permanent Missions to the United Nations of the State in which the listed individual is resident, the State of nationality, the State(s) to which the listed individual will be traveling, and any transit State, as well as any United Nations office/agency involved, to inform them of the approved travel, itinerary and timetable.
Please note that All requests for exemptions and extensions thereto which have been approved by the Committee pursuant to paragraph 5 of resolution 2048 (2012) shall be posted on the Committee’s webpage until confirmation of the return to the country of residence of the listed individual is received by the Committee.
VI. Request for an extension of the exemption from the travel ban
Any request for an extension of the exemption is subject to the procedures set out above and need to be received by the Chairman in writing, with a revised itinerary, no less than four working days before the expiry of the approved exemption.
VII. Changes to the approved exemption from the travel plan
Any changes to the information provided in the request, including with regard to points of transit, require further consideration by the Committee and need to be received by the Chairman no less than two working days prior to the commencement of the travel.
The submitting State (or United Nations office/agency) will inform the Chair immediately and in writing of any change to the departure date for any travel for which the Committee has already issued an exemption.
Written notification will be sufficient in cases where the time of departure is advanced or postponed no more than 48 hours and the itinerary remains otherwise unchanged. If travel is to be advanced or postponed by more than 48 hours, or the itinerary is changed, then a new exemption request needs to be submitted.
In cases of emergency evacuation to the nearest appropriate State, including for medical or humanitarian needs or through force majeure, the Committee will determine whether the travel is justified within the provisions of paragraph 5 of resolution 2048 (2012), once notified of the name of the listed individual traveler, the reason for travel, the date and time of evacuation, along with transportation details, including transit points and destination. The notifying authority also needs to provide, as soon as possible, a doctor’s or other relevant national official’s note containing as many details as possible of the nature of the emergency and the facility where treatment or other necessary assistance was received by the listed individual without prejudice to respect of medical confidentiality, as well as information regarding the date, time, and mode of travel by which the listed individual returned to his/her country of residence or nationality, and complete details on all expenses in connection with the emergency evacuation.