Notes Verbales
New Announcements
- PRO/NV/Changes in HSPMFM list/2025PDF - Request for updates of names of Heads of State, Heads of Government, and Ministers for Foreign Affairs, contact details of their offices, and Cabinet listings of the governments of Member States
- PRO/NV/7/Changes in Procedures Concerning Renewal of Grounds Passes/2024PDF
- PRO/NV/eRegistration data/2024PDF - Note verbale for eRegistration mandatory information
- PRO/NV/Security IncidentsPDF - Note verbale regarding security incidents at UN Headquarters involving misuse of UN Grounds Passes
- PRO/NV/eMission self service/6/2023PDF - Updated information regarding the new eMission self-service online portal (form SG.41 included for referenceWord document)
Upcoming Conferences Away from Headquarters
- PRO/NV/2025 UN Ocean Conference/Registration and arrangementsPDF - Information on the Protocol Arrangements for the 2025 United Nations Conference to Support the Implementation of Sustainable Development Goal 14: Conserve and sustainably use the oceans, seas and marine resources for sustainable development which will take place in Nice, France from 9 to 13 June 2025.
- PRO/NV/FFD4 Conference/Registration and arrangementsPDF - Information on the Protocol Arrangements for the Fourth International Conference on Financing for Development which will take place in Sevilla, Spain from 30 June to 3 July 2025.
Active Notes Verbales
- PRO/NV/Emergency Contact InformationPDF - Request for emergency contact information from Permanent and Observer Missions and Liaison Offices (updated January 2023)
- NV-Email Update 2022PDF - Request for updated email addresses of all Permanent Missions
- NV-New PLS Website 2021PDF - Information regarding the creation of a new website for the Protocol and Liaison Service.
- PRO/NV/Observer InformationPDF - Information regarding notification of changes in senior officials of Intergovernmental Organizations
- PRO NV-Absence from HeadquartersPDF - Rules and procedures for the absence of Permanent Representatives from Headquarters (updated February 2020)
eRegistration
- NV-eRegistration 2021PDF – Information regarding the migration of the eRegistration system to the new eDelegate platform.
Registration Requirements for Member States
- NV-eGov 2022PDF - Information regarding the implementation of eGov data entry by the Host Country
- PRO/NV/Mission Personnel InformationPDF - Information regarding notification of changes and adjustments to the personnel of Permanent Missions and Observer Offices
- PRO/NV/Requests for Privileges and ImmunitiesPDF- Information regarding the application of diplomatic privileges and immunities to members of Permanent Missions
- PRO/NV/2013/Revised I-94 formPDF - Change in Host Country immigration process regarding the issuance of form I-94
- PRO/NV/Arrival of Heads of State and GovernmentPDF- Rules and procedures for informing Protocol and Security of the arrival of Heads of State and Heads of Government to the Headquarters
General Information
- COP APPOINTMENT/2019PDF - On the appointment of Mrs. Beatrix Kania as Chief of Protocol (1 July 2019)