UN unicon Welcome to the United Nations. It's your world.

Chapter 16 - Presentation of Financial Statements and Disclosures

Expand AllCollapse All

 

1         Objective

The objective of this chapter is to give guidance on the manner in which the IPSAS financial statements would be presented and generated. To achieve this objective, this chapter provides an illustrative set of IPSAS model financial statements (MFS) for UN Volume I which sets out overall considerations for the presentation of financial statements, guidance for their structure, and minimum requirements for the content of financial statements prepared under IPSAS. Additional guidance on the recognition, measurement, and disclosure of specific transactions and other events are dealt with in other chapters of this finance manual. This chapter will also provide the process to automatically generate the tables to the financial statements and the notes using the Umoja Business Planning and Consolidation (BPC) program in order to produce the complete and final set of financial statements.

2         Summary of IPSAS Accounting Policies

2.1            Presentation of Financial Statements

Financial statements. The financial statements shall be prepared annually in United States dollars in accordance with the Financial Regulations and Rules of the United Nations (ST/SGB/2013/4), decisions of the appropriate legislative bodies and the International Public Sector Accounting Standards (Regulation 6.1).

Accrual basis accounting. Unless otherwise directed by the particular terms governing the operation of a trust fund or special account, all financial transactions shall be recorded in the accounts on an accrual basis in compliance with the International Public Sector Accounting Standards (Rule 106.3 of the Financial Regulations and Rules (ST/SGB/2013/4)).

The illustrative set of UN Volume I's financial statements included in this chapter is based on ST/IC/2013/36 of 31 December 2013 on the United Nations Policy Framework for the International Public Sector Accounting Standards. Although, the MFS attempts to create a realistic set of financial statements for UN Volume I, the disclosures in MFS should not be considered the only acceptable form of presentation. Alternative presentations to those proposed in this MFS may be equally acceptable if they comply with the specific disclosure requirements prescribed in IPSAS. The form and content of each UN Secretariat reporting entity's financial statements are the responsibility of each reporting entity.

These illustrative financial statements are not a substitute for professional judgment as to fairness of presentation. They do not cover all possible disclosures that IPSAS requires. For instance certain types of transaction and disclosure requirements may have been excluded, as they may not be relevant to the UN Volume I's operations.

A complete set of financial statements should include:

a.            Statement of Financial Position;

b.            Statement of Financial Performance;

c.             Statement of Changes in Net Assets;

d.            Statement of Cash Flows;

e.            Statement of Comparison of Budget and Actual Amounts, on the basis of the budget; and

f.              Notes to the financial statements comprising a summary of significant accounting policies and other explanatory notes.

Key policy guidance with regards to presentation of financial statements includes:

a.            The UN shall use the current and non‐current classifications for assets and liabilities when preparing the statement of financial position;

b.            The UN shall present, on the face of the statement of financial performance, a breakdown of expenses using a classification based on nature;

c.             The UN shall present a statement of changes in net assets showing all the changes in net assets during that financial period by relevant groupings;

d.            The UN shall present the statement of cash flows by applying indirect method for cash flows from operating activity and disclose investing and financing transactions that do not require the use of cash or cash equivalents;

e.            Cash and cash equivalents not available for use by the reporting entity must be disclosed in the notes to the financial statements;

f.              The UN continues to prepare the budgets on the same modified cash basis as prior to IPSAS adoption. Material variances between the final budget and actual amounts on modified cash basis requiring explanation will be at the level of 10% by budget section for Regular Budget and other approved budgets by section and 5% for Peacekeeping Operations at a Mission level; and

g.            The financial statements should present an aggregated view of the reporting entity along with fund group reporting in the notes to the financial statements.

2.2            Preparation and Presentation of General Purpose Financial Reports

The Conceptual Framework for General Purpose Financial Reporting by Public Sector Entities (the Conceptual Framework) establishes and makes explicit the concepts that are to be applied in developing International Public Sector Accounting Standards (IPSASs) and Recommended Practice Guidelines (RPGs) applicable to the preparation and presentation of general purpose financial reports (GPFRs) of public sector entities. While the Conceptual Framework reflects a scope of financial reporting that is more comprehensive than that encompassed by financial statements, information presented in financial statements remains at the core of financial reporting.

The Conceptual Framework states that the objectives of financial reporting are to provide information about the entity that is useful to users of GPFRs for accountability purposes and for decision-making purposes. For the purposes of the Conceptual Framework, the primary users of GPFRs are service recipients and their representatives and resource providers and their representatives. While other parties may find the information provided by GPFRs useful, they are not the primary users of GPFRs. Therefore, GPFRs are not developed to specifically respond to their particular information needs of parties other than service recipients and resource providers.

The qualitative characteristics of information included in GPFRs are relevance, faithful representation, understandability, timeliness, comparability, and verifiability. Pervasive constraints on information included in GPFRs are materiality, cost-benefit, and achieving an appropriate balance between the qualitative characteristics. Each of the qualitative characteristics is integral to, and works with, the other characteristics to provide in GPFRs information useful for achieving the objectives of financial reporting. However, in practice, all qualitative characteristics may not be fully achieved, and a balance or trade-off between certain of them may be necessary.

2.3            Reference

For more details on the IPSAS requirements regarding presentation of financial statements, refer to:

·               The UN IPSAS Policy Framework (ST/IC/2013/6) with emphasize on sections on IPSAS 1 Presentation of Financial Statements; IPSAS 2 Cash Flow Statements; and IPSAS 24 Presentation of Budget Information in Financial Statements.

·               The Corporate Guidance on Reporting of Budget Information in Financial Statements, Segment Reporting and Presentation of Statement of Changes in Net Assets.

3         UN Volume I's Model Financial Statements

3.1            Statement I: Statement of Financial Position

(Thousands of United States dollars)

 

 

Note

31 December 20X2

31 December 20X1

Assets

 

 

 

Current assets

 

 

 

Cash and cash equivalents

7

 

 

Investments

8

 

 

Assessed contributions receivable

9

 

 

Voluntary contributions receivable

10

 

 

Other receivables

11

 

 

Inventories

12

 

 

Other assets

13

 

 

Total current assets

 

 

 

Non-current assets

 

 

 

Investments

8

 

 

Voluntary contributions receivable

10

 

 

Property, plant and equipment

15

 

 

Intangible assets

16

 

 

Share of joint ventures accounted for using the equity method

24

 

 

Other assets

13

 

 

Total non-current assets

 

 

 

Total Assets

 

 

 

Liabilities

 

 

 

Current liabilities

 

 

 

Accounts payable and accrued liabilities

17

 

 

Advance receipts

18

 

 

Employee benefit liabilities

19

 

 

Provisions

20

 

 

Tax equalization liability

21

 

 

Other liabilities

22

 

 

Total current liabilities

 

 

 

Non-current liabilities

 

 

 

Advance receipts

18

 

 

Employee benefit liabilities

19

 

 

Provisions

20

 

 

Share of joint ventures accounted for using the equity method

24

 

 

Other liabilities

22

 

 

Total non-current liabilities

 

 

 

Total liabilities

 

 

 

Net of total assets and total liabilities

 

 

 

 

 

 

 

Net assets

 

 

 

Accumulated surplus/(deficit)

25

 

 

Reserves

25

 

 

Total net assets

 

 

 

 

The accompanying notes to the financial statements are an integral part of these financial statements.

Back to top

3.2            Statement II: Statement of Financial Performance

(Thousands of United States dollars)

 

Note

20X2

20X1

Revenue

 

 

 

Assessed contributions

26

 

 

Voluntary contributions

26

 

 

Other transfers and allocations

26

 

 

Investment revenue

30

 

 

Contributions for self-insurance funds

28

 

 

Other revenue

27

 

 

Total revenue

 

 

 

Expenses

Employee salaries, allowances and benefits

29

 

 

Non-employee compensation and allowances

 

 

 

Grants and other transfers

29

 

 

Supplies and consumables

 

 

 

Depreciation and amortization

15, 16

 

 

Impairment

15

 

 

Travel

 

 

 

Other operating expenses

29

 

 

Self-insurance claims and expenses

28

 

 

Finance costs

33

 

 

Contributions to and share of deficit of joint ventures accounted for on an equity basis

24

 

 

Other expenses

 

 

 

[Add material items as separate line item]

 

 

 

Total expenses

 

 

 

Surplus / (deficit) for the year

 

 

 

 

The accompanying notes to the financial statements are an integral part of these financial statements.

3.3            Statement III: Statement of Changes in Net Assets

(Thousands of United States dollars)

 

 

Net assets

Net assets as at 31 December 20X0

 

 

Changes in net assets

 

 

Actuarial gains / (losses) on employee benefit liabilities (note 19)

 

 

Transfers of funds to / from other organizations/entities

 

 

Share of changes recognized by joint ventures directly in net assets (note 24)

 

 

Other adjustments to net assets

 

 

Surplus / (deficit) for the year

 

 

[Add additional items recognized in net assets]

 

 

Total changes in net assets

 

 

Net assets as at 31 December 20X1 (note 25)

 

 

Prior-period adjustments (note 4)

 

 

Restated net assets as at 31 December 20X1 (note 25)

 

 

Changes in net assets

 

 

Actuarial gains / (losses) on employee benefit liabilities (note 19)

 

 

Transfers of funds to / from other organizations/entities

 

 

Share of changes recognized by joint ventures directly in net assets (note 24)

 

 

Other adjustments to net assets

 

 

Surplus / (deficit) for the year

 

 

[Add additional items recognized in Net assets]

 

 

Total changes in net assets

 

 

Net assets as at 31 December 20X2 (note 25)

 

 

 

The accompanying notes to the financial statements are an integral part of these financial statements.

3.4            Statement IV: Statement of Cash Flows

(Thousands of United States dollars)

 

Note

20X2

20X1

Cash flows from operating activities

 

 

 

Surplus / (deficit) for the year

 

 

 

Non-cash movements

 

 

 

Depreciation and amortization

15, 16

 

 

Impairment of property, plant and equipment and intangible assets

15, 16

 

 

Impairment of inventory

12

 

 

Increase / (decrease) in allowance for doubtful receivables

9, 10, 11

 

 

Net loss /(gain) on disposal of property, plant and equipment and inventory

 

 

 

Investment revenue presented in net receipts from cash pool investments

30

 

 

Current service cost and interest cost of employee benefit liabilities

19

 

 

Donation of assets

26

 

 

Net deficit / (surplus) on joint ventures

24

 

 

[Additional non-cash items to be added]

 

 

 

Changes in assets

 

 

 

(Increase) / decrease in assessed contributions receivable

9

 

 

(Increase) / decrease in voluntary contributions receivable

10

 

 

(Increase) / decrease in other receivables

11

 

 

(Increase) / decrease in inventories

12

 

 

(Increase) / decrease in other assets

13

 

 

(Increase) / decrease in share of joint venture asset/liability accounted for using the equity method

24

 

 

Changes in liabilities

 

 

 

Increase / (decrease) in accounts payable and accrued liabilities

17

 

 

Increase / (decrease) in advance receipts

18

 

 

Increase / (decrease) in employee benefit liabilities

19

 

 

Increase / (decrease) in provisions

20

 

 

Increase / (decrease) in tax equalization fund liability

21

 

 

Increase / (decrease) in other liabilities

22

 

 

Increase / (decrease) in share of joint venture asset/liability accounted for using the equity method

24

 

 

Net cash flows from operating activities

 

 

 

Cash flows from investing activities

 

 

 

Net changes in cash pool investments

30

 

 

Acquisitions of property, plant and equipment

15, 26

 

 

Proceeds from disposal of property, plant and equipment

15

 

 

Acquisitions of intangible assets

16, 26

 

 

Donation of intangible assets

 

 

 

Issuance of loans receivable

 

 

 

Proceeds from repayment of loans receivable

 

 

 

[Additional investing activities to be added]

 

 

 

Net cash flows from investing activities

 

 

 

Cash flows from financing activities

 

 

 

Proceeds from borrowings

 

 

 

Repayment of borrowings

 

 

 

[Additional financing activities to be added]

 

 

 

Net cash flows from financing activities

 

 

 

Net increase /(decrease) in cash and cash equivalents

 

 

 

Cash and cash equivalents - beginning of year

 

 

 

Exchange gains /(losses) on cash and cash equivalents

 

 

 

Cash and cash equivalents - end of year

7

 

 

 

Note:

·               Investing and financing non-cash transactions should be disclosed by way of note to cash flow statement.

·               Interest received and paid shall each be disclosed separately.

The accompanying notes to the financial statements are an integral part of these financial statements

3.5            Statement V: Statement of Comparison of Budget and Actual Amounts

(Thousands of United States dollars)

 

Publicly available budget

Actual annual expenditure (budget basis)

Difference (percentage)

Original biennial

Final biennial

Original annual

Final annual

Regular budget

 

 

 

 

 

 

Overall policymaking, direction and coordination

 

 

 

 

 

 

Political affairs

 

 

 

 

 

 

International justice and law

 

 

 

 

 

 

International cooperation for development

 

 

 

 

 

 

Regional cooperation for development

 

 

 

 

 

 

Human rights and humanitarian affairs

 

 

 

 

 

 

Public information

 

 

 

 

 

 

Common support services

 

 

 

 

 

 

Internal oversight

 

 

 

 

 

 

Jointly financed administrative activities and special expenses

 

 

 

 

 

 

Capital expenditures

 

 

 

 

 

 

Security and safety

 

 

 

 

 

 

Development account

 

 

 

 

 

 

Staff assessment

 

 

 

 

 

 

Subtotal, regular budget

 

 

 

 

 

 

Other publicly available budgets

 

 

 

 

 

 

Capital master plan

 

 

 

 

 

 

[Add other available budgets]

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

The accompanying notes to the financial statements are an integral part of these financial statements.

Back to top

4         Notes to the Financial Statements

4.1            Note 1: Reporting entity

The United Nations and its activities

1.                  The United Nations is an international organization founded in 1945 after the Second World War. The Charter of the United Nations, which was signed on 26 June 1945 and became effective on 24 October 1945, sets out the primary objectives of the United Nations as follows:

(a).       The maintenance of international peace and security;

(b).       The promotion of international economic and social progress and development programmes;

(c).        The universal observance of human rights;

(d).       The administration of international justice and law.

 

2.                  These objectives are implemented through the major organs of the United Nations, as follows:

(a).       The General Assembly focuses on a wide range of political, economic and social issues, as well as financial and administrative aspects of the Organization;

(b).       The Security Council is responsible for various aspects of peacekeeping and peacebuilding, including efforts to resolve conflicts, restore democracy, promote disarmament, provide electoral assistance, facilitate post-conflict peacebuilding, engage in humanitarian activities to ensure the survival of groups deprived of basic needs, and oversee the prosecution of persons responsible for serious violations of international humanitarian law;

(c).        The Economic and Social Council plays a particular role in economic and social development, including a major oversight role in the efforts of other organizations of the United Nations system to address international economic, social and health problems;

(d).       The International Court of Justice has jurisdiction over disputes between Member States brought before it for advisory opinions or binding resolutions.

3.                  The United Nations has its headquarters in New York. It has major offices in Geneva, Vienna and Nairobi, and peacekeeping and political missions, economic commissions, tribunals, training institutes and other centres around the world.

Operations of the United Nations as reported in volume I

4.                  The present financial statements relate to the operations of the United Nations as reported in Volume I, a separate financial reporting entity of the United Nations for the purposes of IPSAS-compliant reporting. The operations of the United Nations, as reported in volume I, comprise the core operations of the Secretariat and are under the direction of the General Assembly in its role as lead organ for the financial and administrative aspects of the United Nations. The core operations of the Secretariat are funded by the regular budget, which has a unique scale of assessments and budgetary process, by trust funds established by the Assembly or the Secretary-General, which supplement the activities of the regular budget, or by special accounts or funds established to facilitate mandate implementation by the Secretary-General in his/her role as Chief Administrative Officer of the United Nations.

5.                  The reporting entity - the operations of the United Nations as reported in volume I - is regarded as an autonomous reporting entity that, owing to the uniqueness of the governance and budgetary process of each of the reporting entities of the United Nations, neither controls nor is controlled by any other United Nations financial reporting entity. Therefore, consolidation is not applicable to the operations of the United Nations and its financial statements include only its activities as reported in volume I.

6.                  However, given the existence of a joint venture between the United Nations and the World Trade Organization for the International Trade Centre (ITC) [Add other organizations where applicable], and the significant influence of the United Nations over the operations of ITC [Add other organizations where applicable], the United Nations has accounted for its investment in ITC [Add other organizations where applicable] using the equity method of accounting. The Organization participates in a number of jointly financed activities with other United Nations system organizations. The Organization's share of those activities is also included in the financial statements using the equity method.

7.                  The United Nations regular budget includes an assessed portion of the budget of other United Nations reporting entities, comprising the United Nations Environment Programme, the United Nations Office on Drugs and Crime, the United Nations Human Settlements Programme, the United Nations Relief and Works Agency for Palestine Refugees in the Near East, the Office of the United Nations High Commissioner for Refugees and the United Nations Entity for Gender Equality and the Empowerment of Women [Add other organizations where applicable]. Those amounts are accounted for as grants in volume I.

8.                  The financial statements comprise activities managed through various funds, as follows:

(a).       General Fund and related funds. The General Fund relates to regular budget activities and related funds consist of the Special Account and the Working Capital Fund;

(b).       General trust funds. General trust funds are established to record the receipt of voluntary contributions to support various activities, including emergency assistance, political, economic and social development and humanitarian and human rights activities and those that relate to security issues, international justice and law, public information and support services;

(c).        Capital funds. Capital funds include capital assets and construction-in-progress funds at various locations worldwide. [Add major projects included under these funds];

(d).       Tax Equalization Fund. The Tax Equalization Fund was established to equalize the net pay of all staff members, whatever their national tax obligations;

(e).       End-of-service and post-retirement benefits. Such funds were established to account for end-of-service liabilities in respect of benefits payable to staff separating from service and comprise after-service health insurance, repatriation benefits and unused annual leave;

(f).         Other funds. These comprise self-insurance funds; special accounts for administrative cost recoveries; common support services; conferences and conventions; special multi-year funds accounting for supplementary development activities; and other funds.

4.2            Note 2: Basis of preparation and authorization for issue

Basis of preparation

9.                  In accordance with the Financial Regulations and Rules of the United Nations, these financial statements have been prepared on an accrual basis in accordance with the International Public Sector Accounting Standards (IPSAS). They have been prepared on a going-concern basis, and the accounting policies have been applied consistently in their preparation and presentation. In accordance with the requirements of IPSAS, the financial statements, which present fairly the assets, liabilities, revenue and expenses of the Organization, consist of the following:

(a).       Statement of financial position (statement I);

(b).       Statement of financial performance (statement II);

(c).        Statement of changes in net assets (statement III);

(d).       Statement of cash flows (using the indirect method) (statement IV);

(e).       Statement of comparison of budget and actual amounts (statement V);

(f).         Notes to the financial statements comprising a summary of significant accounting policies and other explanatory notes;

(g).       Comparative information in respect of all amounts presented in the financial statements indicated in (a) to (e) above and, where relevant, comparative information for narrative and descriptive information presented in the notes to these financial statements.

Going concern

10.              The going concern assertion is based on the approval by the General Assembly of the regular budget appropriations for the biennium [ ], the positive historical trend of collection of assessed and voluntary contributions over the past years and the fact that the Assembly has taken no decision to cease the operations of the United Nations.

Authorization for issue

11.              These financial statements are certified by the Controller and approved by the Secretary-General. In accordance with financial regulation 6.2, the Secretary-General shall transmit these financial statements as at 31 December 20X2 to the Board of Auditors by 31 March 20X3. In accordance with financial regulation 7.12, the reports of the Board of Auditors are to be transmitted to the General Assembly through the Advisory Committee on Administrative and Budgetary Questions, together with the audited financial statements authorized for issue on [ ] 20X3.

Note: If any another body has the power to amend the financial statements after issuance, that fact should be disclosed.

Measurement basis

12.              These financial statements are prepared using the historical-cost convention, except for real estate assets that are recorded at depreciated replacement cost and financial assets recorded at fair value through surplus or deficit.

Functional and presentation currency

13.              The functional currency and the presentation currency of the Organization is the United States dollar. The financial statements are expressed in thousands of United States dollars unless otherwise stated.

14.              Transactions in currencies other than the functional currency (foreign currencies) are translated into United States dollars at the United Nations operational rate of exchange at the date of the transaction. The United Nations operational rates of exchange approximate the spot rates prevailing at the dates of the transactions. At year end, monetary assets and liabilities denominated in foreign currencies are translated at the United Nations operational rates of exchange. Non-monetary foreign currency denominated items that are measured at fair value are translated at the United Nations operational rates of exchange at the date on which the fair value was determined. Non-monetary items measured at historical cost in a foreign currency are not translated at year end.

15.              Foreign exchange gains and losses resulting from the settlement of foreign currency transactions and from the translation of monetary assets and liabilities denominated in foreign currencies at year-end exchange rates are recognized in the statement of financial performance on a net basis.

Materiality and use of judgment and estimation

16.              Materiality is central to the preparation and presentation of the Organization's financial statements and its materiality framework provides a systematic method in guiding accounting decisions relating to presentation, disclosure, aggregation, offsetting and retrospective versus prospective application of changes in accounting policies. In general, an item is considered material if its omission or its aggregation would have an impact on the conclusions or decisions of the users of the financial statements.

17.              Preparing financial statements in accordance with IPSAS requires use of estimates, judgments and assumptions in the selection and application of accounting policies and in the reported amounts of certain assets, liabilities, revenues and expenses.

18.              Accounting estimates and underlying assumptions are reviewed on an ongoing basis and revisions to estimates are recognized in the year in which the estimates are revised and in any future year affected. Significant estimates and assumptions that may result in material adjustments in future years include: actuarial measurement of employee benefits; selection of useful lives and the depreciation/amortization methods for property, plant and equipment/intangible assets; impairment of assets; classification of financial instruments; valuation of inventory; inflation and discount rates used in the calculation of the present value of provisions and classification of contingent assets/liabilities.

Back to top

International Public Sector Accounting Standards transitional provisions

19.              As permitted on first time adoption of IPSAS, the following transitional provisions are applied: [Add relevant transitional provisions applied on adoption of IPSAS]

Future accounting pronouncements

20.              The progress and impact of the following significant future IPSAS Board accounting pronouncements on the Organization's financial statements continues to be monitored [Insert relevant IPSASB pronouncements with explanations].

4.3            Note 3: Significant accounting policies

Financial assets classification

21.              The classification of financial assets depends primarily on the purpose for which the financial assets are acquired. The Organization classifies its financial assets in one of the categories shown below at initial recognition and re-evaluates the classification at each reporting date.

Classification

Financial assets

Fair value through surplus or deficit

Investments in cash pools, [Add additional items if required]

Loans and receivables

Cash and cash equivalents and receivables [Add additional items if required]

 

Note: If any financial assets are classified as Held to maturity or Available for sale, appropriate disclosures should be included in the financial statements.

22.              All financial assets are initially measured at fair value. The Organization initially recognizes financial assets classified as loans and receivables on the date on which they originated. All other financial assets are recognized initially on the trade date, which is the date on which the Organization becomes party to the contractual provisions of the instrument.

23.              Financial assets with maturities in excess of 12 months at the reporting date are categorized as non-current assets in the financial statements. Assets denominated in foreign currencies are translated into United States dollars at the United Nations operational rates of exchange prevailing at the reporting date, with net gains or losses recognized in surplus or deficit in the statement of financial performance.

24.              Financial assets at fair value through surplus or deficit are those that have been designated in this category at initial recognition, are held for trading or are acquired principally for the purpose of selling in the short term. These assets are measured at fair value at each reporting date, and any gains or losses arising from changes in the fair value are presented in the statement of financial performance in the year in which they arise.

25.              Loans and receivables are non-derivative financial assets with fixed or determinable payments that are not quoted in an active market. They are initially recorded at fair value, plus transaction costs and are subsequently reported at amortized cost calculated using the effective interest method. Interest revenue is recognized on a time proportion basis using the effective interest rate method on the respective financial asset.

26.              Financial assets are assessed at each reporting date to determine whether there is objective evidence of impairment. Evidence of impairment includes default or delinquency of the counterparty or permanent reduction in the value of the asset. Impairment losses are recognized in the statement of financial performance in the year in which they arise.

27.              Financial assets are derecognized when the rights to receive cash flows have expired or have been transferred and the Organization has transferred substantially all risks and rewards of the financial asset. Financial assets and liabilities are offset and the net amount is reported in the statement of financial position when there is a legally enforceable right to offset the recognized amounts and there is an intention to settle on a net basis or realize the asset and settle the liability simultaneously.

Investment in cash pools

28.              The United Nations Treasury invests funds pooled from Secretariat entities and other participating entities. These pooled funds are combined in two internally managed cash pools. Participation in a cash pool implies sharing the risk and returns on investments with the other participants. Given that the funds are commingled and invested on a pool basis, each participant is exposed to the overall risk of the investment portfolio to the extent of the amount of cash invested.

29.              The Organization's investments in the cash pools are included as part of cash and cash equivalents, short-term investments and long-term investments in the statement of financial position depending on the maturity period of the investment.

Cash and cash equivalents

30.              Cash and cash equivalents comprise cash at bank and on hand, and short-term, highly liquid investments with a maturity of three months or less from the date of acquisition [Add other financial instruments classified as cash equivalents if applicable].

Receivables from non-exchange transactions: contributions receivable

31.              Contributions receivable represent uncollected revenue from assessed and voluntary contributions committed to the Organization by Member States, non-member States and other donors on the basis of enforceable agreements. These non-exchange receivables are stated at nominal value, less impairment for estimated irrecoverable amounts, the allowance for doubtful receivables. Voluntary contributions receivable are subject to an allowance for doubtful receivables on the same basis as other receivables. For assessed contributions receivable, the allowance for doubtful receivables is calculated as follows; [Please refer to the UN IPSAS Policy Framework for the latest guidance of the calculations].

Receivables from exchange transactions: other receivables

32.              Other receivables include amounts receivable for goods or services provided to other entities, amounts receivable for leased-out assets and receivables from staff. Receivables from other United Nations reporting entities are also included in this category. Material balances of other receivables and voluntary contributions receivable are subject to specific review and an allowance for doubtful receivables is assessed on the basis of recoverability and ageing accordingly.

Note: Add other significant line items included in other receivables i.e. inter fund balances and update policy if receivables are discounted.

Investments accounted for using the equity method

33.              The equity method initially records an interest in jointly controlled entity at cost and is adjusted thereafter for the post-acquisition changes in the Organization's share of net assets. The Organization's share of the surplus or deficit of the investee is recognized in the statement of financial performance. The interest is recorded as a non-current asset unless there is a net liability position, in which case it is recorded as a non-current liability.

Other assets

34.              Other assets include education grant advances and prepayments that are recorded as an asset until goods are delivered or services are rendered by the other party, at which point the expense is recognized.

Inventories

35.              Inventory balances are recognized as current assets and include the categories set out below:

Categories

Subcategories

Held for sale or external distribution

Books and publications, stamps

Raw materials and work in progress associated with items held for sale or external distribution

Construction materials/supplies, work in progress

Strategic reserves

Fuel reserves, bottled water and rations reserves

Consumables and supplies

Material holdings of consumables and supplies, including spare parts and medicines

 

36.              The cost of inventory in stock is determined using the average price cost basis. The cost of inventories includes the cost of purchase plus other costs incurred in bringing the items to the destination and condition for use. Inventory acquired through non-exchange transactions, i.e. donated goods, are measured at fair value at the date of acquisition. Inventories held for sale are valued at the lower of cost and net realizable value. Inventories held for distribution at no or nominal charge or for consumption in the production of goods or services are valued at the lower of cost and current replacement cost.

37.              The carrying amount of inventories is expensed when inventories are sold, exchanged, distributed externally or consumed by the Organization. Net realizable value is the net amount that is expected to be realized from the sale of inventories in the ordinary course of operations. Current replacement cost is the estimated cost that would be incurred to acquire the asset.

38.              Holdings of consumables and supplies for internal consumption are capitalized in the statement of financial position only when material. Such inventories are valued by the periodic weighted average of the moving average methods based on records available in the inventory management systems, such as Galileo and Umoja, which are validated through the use of thresholds, cycle counts and enhanced internal controls. Valuations are subject to impairment review, which takes into consideration the variances between moving average price valuation and current replacement cost, as well as slow-moving and obsolete items.

39.              Inventories are subject to physical verification based on value and risk as assessed by management. Valuations are net of write-downs from cost to current replacement cost/net realizable value, which are recognized in the statement of financial performance.

Heritage assets

40.              Heritage assets are not recognized in the financial statements, but significant heritage assets transactions are disclosed in the notes thereto.

Back to top

Property, plant and equipment

41.              Property, plant and equipment are classified into different groups, based on their nature, functions, useful lives and valuation methodologies, as: vehicles, communications and information technology equipment; machinery and equipment; furniture and fixtures; and real estate assets (land, buildings, leasehold improvements, infrastructure and assets under construction). Recognition of property, plant and equipment is as follows:

(a).       Property, plant and equipment are capitalized when their cost per unit is greater than or equal to the threshold of USD 20,000, or USD 100,000 for leasehold improvements and self-constructed assets. A lower threshold of USD 5,000 applies to five commodity groups: vehicles; prefabricated buildings; satellite communication systems; generators; and network equipment;

(b).       All property, plant and equipment, other than real estate assets, are stated at historical cost, less accumulated depreciation and accumulated impairment losses. Historical cost comprises the purchase price, any costs directly attributable to bringing the asset to its location and condition and the initial estimate of dismantling and site restoration costs;

(c).        Owing to the absence of historical cost information, buildings and infrastructure real estate assets were initially recognized at fair value using a depreciated replacement cost methodology for initial IPSAS implementation. The method involves calculating the cost per unit of measurement, for example cost per square metre, by collecting construction cost data, utilizing in-house cost data (where available) or using external cost estimators for each catalogue of real estate assets and multiplying that unit cost by the external area of the asset to obtain the gross replacement cost. Depreciation allowance deductions from the gross replacement cost to account for physical, functional and economic use of the assets have been made to determine the depreciated replacement cost of the assets. With the exception of real estate assets located in the special political missions, any subsequent real estate additions are recognized at historical cost;

(d).       With regard to property, plant and equipment acquired at nil or nominal cost including donated assets, the fair value at the date of acquisition is deemed to be the cost to acquire equivalent assets.

42.              Property, plant and equipment are depreciated over their estimated useful lives using the straight-line method up to their residual value, except for land and assets under construction, which are not subject to depreciation. Given that not all components of a building have the same useful lives or the same maintenance, upgrade or replacement schedules, significant components of owned buildings are depreciated using the components approach. Depreciation begins in the month in which the Organization gains control over an asset in accordance with international commercial terms and no depreciation is charged in the month of retirement or disposal of PP&E. Given the expected pattern of usage of property, plant and equipment, the residual value is nil unless residual value is likely to be significant. The estimated useful lives of property, plant and equipment classes are set out below.

Class

Subclass

Estimated useful life

Communications and information technology equipment

Information technology equipment

4 years

Communication and audiovisual equipment

7 years

Vehicles

Light-wheeled vehicles

6 years

 

Heavy-wheeled and engineering support vehicles

12 years

 

Specialized vehicles, trailers and attachments

6 to 12 years

 

Marine vessels

10 years

Machinery and equipment

Light engineering and construction equipment

5 years

Medical equipment

5 years

 

Security and safety equipment

5 years

 

Mine detection and clearing equipment

5 years

 

Accommodation and refrigeration equipment

6 years

 

Water treatment and fuel distribution equipment

7 years

 

Transportation equipment

7 years

 

Heavy engineering and construction equipment

12 years

 

Printing and publishing equipment

20 years

Furniture and fixtures

Library reference material

3 years

Office equipment

4 years

 

Fixtures and fittings

7 years

 

Furniture

10 years

Buildings

Temporary and mobile buildings

7 years

 

Fixed buildings, depending on the type

25, 40 or 50 years

 

Major exterior, roofing, interior and services/utilities components, where component approach is utilized

20 to 50 years

 

Finance lease or donated right-to-use buildings

Shorter of term of arrangement or life of building

Infrastructure assets

Telecommunications, energy, protection, transport, waste and water management, recreation, landscaping

Up to 50 years

Leasehold improvements

Fixtures, fittings and minor construction work

Shorter of lease term or 5 years

 

43.              Where there is a material cost value of fully depreciated assets that are still in use, adjustments to accumulated depreciation are incorporated into the financial statements to reflect a residual value of 10 per cent of historical cost based on an analysis of the classes and useful lives of the fully depreciated assets.

44.              The Organization chose the cost model for measurement of property, plant and equipment after initial recognition instead of the revaluation model. Costs incurred subsequent to initial acquisition are capitalized only when it is probable that future economic benefits or service potential associated with the item will flow to the Organization and the subsequent cost exceeds the threshold for initial recognition. Repairs and maintenance are expensed in the statement of financial performance in the year in which they are incurred.

45.              A gain or loss resulting from the disposal or transfer of property, plant and equipment arises when proceeds from disposal or transfer differ from its carrying amount. Those gains or losses are recognized in the statement of financial performance as part of other revenue or other expenses.

46.              Impairment assessments are conducted during annual physical verification procedures and when events or changes in circumstance indicate that carrying amounts may not be recoverable. Land, buildings and infrastructure assets with a year-end net-book-value greater than USD 500,000 per unit are reviewed for impairment at each reporting date. The equivalent threshold for other property, plant and equipment items (excluding assets under construction and leasehold improvements) is USD 25,000.

Intangible assets

47.              Intangible assets are carried at cost less accumulated amortization and accumulated impairment loss. For intangible assets acquired at nil or nominal cost, including donated assets, the fair value at the date of acquisition is deemed to be the cost of the asset. The thresholds for recognition are USD 100,000 per unit for internally generated intangible assets and USD 20,000 per unit for externally acquired intangible assets.

48.              Acquired computer software licences are capitalized on the basis of costs incurred to acquire and bring into use the specific software. Development costs that are directly associated with the development of software for use by the Organization are capitalized as an intangible asset. Directly associated costs include software development employee costs, consultants costs and other applicable overhead costs.

49.              Intangible assets with finite useful lives are amortized on a straight-line method, starting from the month of acquisition or when they become operational. The useful lives of major classes of intangible assets have been estimated as shown below.

Class

Range of estimated useful life

Licenses and rights

2-6 years (period of license / right)

Software acquired externally

3-10 years

Software internally developed

3-10 years

Copyrights

3-10 years

Assets under development

Not amortized

Other intangible assets

[Name and life to be added if necessary based on facts and circumstances]

 

50.              Annual impairment reviews of intangible assets are conducted where assets are under development or have an indefinite useful life. Other intangible assets are subject to impairment review only when indicators of impairment are identified.

Financial liabilities: classification

51.              Financial liabilities are classified as 'other financial liabilities'. They include accounts payable, transfers payable, unspent funds held for future refunds and other liabilities such as balances payable to other United Nations system reporting entities. Note: Add important line items based on facts and circumstances.

52.              Financial liabilities classified as other financial liabilities are initially recognized at fair value and subsequently measured at amortized cost. Financial liabilities with a duration of less than 12 months are recognized at their nominal value. The Organization re-evaluates the classification of financial liabilities at each reporting date and derecognizes financial liabilities when its contractual obligations are discharged, waived, cancelled or expired.

Financial liabilities: accounts payable and accrued liabilities

53.              Accounts payable and accrued liabilities arise from the purchase of goods and services that have been received but not paid for at the reporting date. Payables are recognized and subsequently measured at their nominal value because they are generally due within 12 months.

Advance receipts and other liabilities

54.              Advance receipts and other liabilities consist of payments received in advance relating to exchange transactions, liabilities for conditional funding arrangements and other deferred revenue.

Back to top

Leases

The Organization as 'lessee'

55.              Leases of property, plant and equipment where the Organization has substantially all the risks and rewards of ownership are classified as finance leases. Finance leases are capitalized at the start of the lease at the lower of fair value or the present value of the minimum lease payments. The rental obligation, net of finance charges, is reported as a liability in the statement of financial position. Assets acquired under finance leases are depreciated in accordance with the property, plant and equipment policies. The interest element of the lease payment is charged to the statement of financial performance as an expense over the lease term on the basis of the effective interest rate method.

56.              Leases where all of the risks and rewards of ownership are not substantially transferred to the Organization are classified as operating leases. Payments made under operating leases are charged to the statement of financial performance as an expense on a straight-line basis over the term of the lease.

The Organization as 'lessor'

57.              The Organization often leases out assets under operating leases. Leased-out assets are reported under property, plant and equipment, and lease revenue is recognized in the statement of financial performance over the term of the lease on a straight-line basis.

Donated right-to-use

58.              Land, buildings, infrastructure assets, machinery and equipment is frequently granted to the Organization, primarily by host Governments at nil or nominal cost, through donated right-to-use arrangements. These arrangements are accounted for as operating leases or finance leases depending on whether an assessment of the agreement indicates that control over the underlying asset is transferred to the Organization.

59.              Where a donated right-to-use arrangement is treated as an operating lease, an expense and corresponding revenue equal to the annual rental value of the asset or similar property are recognized in the financial statements. Where a donated right-to-use arrangement is treated as a finance lease (principally with a lease term of over 35 years for premises), the fair market value of the property is capitalized and depreciated over the shorter of the useful life of the property or the term of the arrangement. In addition, a liability for the same amount is recognized, which is progressively recognized as revenue over the lease term. Donated right-to-use land arrangements are accounted for as operating leases where the Organization does not have exclusive control over the land and/or title to the land is transferred under restricted deeds.

60.              Where title to land is transferred to the Organization without restrictions, the land is accounted for as donated property, plant and equipment and recognized at fair value at the acquisition date.

61.              The threshold for the recognition of revenue and expense is a yearly rental value equivalent of USD 20,000 per unit for donated right-to-use premises and USD 5,000 per unit for machinery and equipment.

Employee benefits

62.              Employees comprise staff members, as described under Article 97 of the Charter of the United Nations, whose employment and contractual relationship with the Organization are defined by a letter of appointment subject to regulations promulgated by the General Assembly pursuant to Article 101, paragraph 1, of the Charter.

63.              Employee benefits are classified into short-term benefits, long-term benefits, post-employment benefits and termination benefits.

Short-term employee benefits

64.              Short-term employee benefits are employee benefits (other than termination benefits) that are payable within 12 months after the end of the year in which the employee renders the related services. Short-term employee benefits comprise first-time employee benefits (assignment grants), regular daily/weekly/monthly benefits (wages, salaries and allowances), compensated absences (paid sick leave, maternity/paternity leave) and other short-term benefits (death grant, education grant, reimbursement of taxes and home leave travel) provided to current employees on the basis of services rendered. All such benefits that are accrued but not paid at the reporting date are recognized as current liabilities within the statement of financial position.

Post-employment benefits

65.              Post-employment benefits comprise after-service health insurance, end-of-service repatriation benefits and a pension through the United Nations Joint Staff Pension Fund.

Defined-benefit plans

66.              The following benefits are accounted for as defined-benefit plans: after-service health insurance, repatriation benefits (post-employment benefits) and accumulated annual leave that is commuted to cash upon separation from the Organization (other long-term benefits). Defined-benefit plans are those where the Organization's obligation is to provide agreed benefits and therefore the Organization bears the actuarial risks. The liability for defined-benefit plans is measured at the present value of the defined-benefit obligation. Changes in the liability for defined-benefit plans, excluding actuarial gains and losses, are recognized in the statement of financial performance in the period in which they occur. The Organization has chosen to recognize changes in the liability for defined-benefit plans from actuarial gains and losses directly through the statement of changes in net assets. [Add the Organization position as at the reporting date in terms of holding any plan assets as defined by IPSAS 25].

67.              The defined-benefit obligations are calculated by independent actuaries using the projected unit credit method. The present value of the defined-benefit obligation is determined by discounting the estimated future cash outflows using the interest rates of high-quality corporate bonds with maturity dates approximating those of the individual plans.

68.              After-service health insurance. Worldwide coverage for medical expenses of eligible former staff members and their dependants is provided through after-service health insurance. Upon end of service, staff members and their dependants may elect to participate in a defined-benefit health insurance plan of the United Nations, provided that they have met certain eligibility requirements, including 10 years of participation in a United Nations health plan for those who were recruited after 1 July 2007 and five years for those recruited before that date. The after-service health insurance liability represents the present value of the share of the Organization's medical insurance costs for retirees and the post-retirement benefit accrued to date by active staff. A factor in the after-service health insurance valuation is to consider contributions from all plan participants in determining the Organization's residual liability. Contributions from retirees are deducted from the gross liability together with a portion of the contributions from active staff to arrive at the Organization's residual liability in accordance with cost-sharing ratios authorized by the General Assembly.

69.              Repatriation benefits. Upon end of service, staff who meet certain eligibility requirements, including residency outside their country of nationality at the time of separation, are entitled to a repatriation grant, which is based upon length of service, and travel and removal expenses. A liability is recognized from when the staff member joins the Organization and is measured as the present value of the estimated liability for settling these entitlements.

70.              Annual leave. The liabilities for annual leave represent unused accumulated leave days that are projected to be settled via a monetary payment to employees upon their separation from the Organization. The United Nations recognizes as a liability the actuarial value of the total accumulated unused leave days of all staff members, up to a maximum of 60 days (18 days for temporary staff) as at the date of the statement of financial position. The methodology applies a last-in-first-out assumption in the determination of the annual leave liabilities, whereby staff members access current period leave entitlements before they access accumulated annual leave balances relating to prior periods. Effectively, the accumulated annual leave benefit is accessed more than 12 months after the end of the reporting period in which the benefit arose and, overall, there is an increase in the level of accumulated annual leave days, pointing to the commutation of accumulated annual leave to a cash settlement at end of service as the true liability of the Organization. The accumulated annual leave benefit reflecting the outflow of economic resources from the Organization at end of service is therefore classified under the category of other long-term benefits, while noting that the portion of the accumulated annual leave benefit that is expected to be settled via monetary payment within 12 months after the reporting date is classified as a current liability. In line with IPSAS 25, Employee benefits, other long-term benefits must be valued similarly to post-employment benefits; therefore, the United Nations values its accumulated annual leave benefit liability as a defined, post-employment benefit that is actuarially valued.

Pension plan: United Nations Joint Staff Pension Fund

71.              The Organization is a member organization participating in the United Nations Joint Staff Pension Fund, which was established by the General Assembly to provide retirement, death, disability and related benefits to employees. The Pension Fund is a funded, multi-employer defined-benefit plan. As specified in article 3 (b) of the regulations of the Pension Fund, membership of the Fund shall be open to the specialized agencies and to any other international, intergovernmental organization that participates in the common system of salaries, allowances and other conditions of service of the United Nations and the specialized agencies. The plan exposes participating organizations to actuarial risks associated with the current and former employees of other organizations participating in the Fund, with the result that there is no consistent and reliable basis for allocating the obligation, plan assets and costs to participating organizations. The Organization, along with other participating organizations, is not in a position to identify its share of the defined-benefit obligation, the plan assets and the costs associated with the plan with sufficient reliability for accounting purposes. Therefore, the Organization has treated this plan as if it were a defined-contribution plan in line with the requirements of IPSAS 25. The Organization's contributions to the Fund during the financial year are recognized as employee benefit expenses in the statement of financial performance.

Termination benefits

72.              Termination benefits are recognized as an expense only when the Organization is demonstrably committed, without realistic possibility of withdrawal, to a formal detailed plan to either terminate the employment of a staff member before the normal retirement date or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy. Termination benefits to be settled within 12 months are reported at the amount expected to be paid. Where termination benefits fall due more than 12 months after the reporting date, they are discounted if the impact of discounting is material.

Back to top

Other long-term employee benefits

73.              Other long-term employee benefit obligations are benefits, or portions of benefits, that are not due to be settled within 12 months after the end of the year in which employees provide the related service. Accumulated annual leave is an example of long-term employee benefits.

74.              Appendix D benefits. Appendix D to the Staff Rules of the United Nations governs compensation in the event of death, injury or illness attributable to the performance of official duties on behalf of the United Nations. Actuaries value these liabilities, and changes in the liability are recognized in the statement of financial performance.

Provisions

75.              Provisions are liabilities recognized for future expenditure of uncertain amount or timing. A provision is recognized if, as a result of a past event, the Organization has a present legal or constructive obligation that can be estimated reliably, and it is probable that an outflow of economic benefits will be required to settle the obligation. The amount of the provision is the best estimate of the expenditures expected to be required to settle the present obligation at the reporting date. Where the effect of the time value of money is material, the provision is the present value of the amount required to settle the obligation.

76.              Uncommitted balances of the appropriations at the end of the budget period and expired balances of appropriations retained from prior periods are to be reported as provisions for credits to Member States. These provisions will remain until the General Assembly decides the manner of their disposal.

Contingent liabilities

77.              Any possible obligations that arise from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the Organization are disclosed as contingent liabilities. Contingent liabilities are also disclosed where present obligations that arise from past events cannot be recognized because it is not probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligations, or the amount of the obligations cannot be reliably measured.

78.              Provisions and contingent liabilities are assessed continually to determine whether an outflow of resources embodying economic benefits or service potential has become more or less probable. If it becomes more probable that such an outflow will be required, a provision is recognized in the financial statements of the year in which the change of probability occurs. Similarly, where it becomes less probable that such an outflow will be required, a contingent liability is disclosed in the notes to the financial statements.

Contingent assets

79.              Contingent assets are possible assets that arise from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not wholly within the effective control of the Organization. Contingent assets are disclosed in the notes when it is more likely than not that economic benefits will flow to the Organization.

Commitments

80.              Commitments are future expenses to be incurred by the Organization with respect to open contracts for which the Organization has minimal, if any, discretion to avoid in the ordinary course of operations. Commitments include capital commitments (the amount of contracts for capital expenses that are not paid or accrued by the reporting date), contracts for the supply of goods and services that are not delivered as at end of the reporting period, non-cancellable minimum lease payments and other non-cancellable commitments.

Non-exchange revenue

Assessed contributions

81.              Appropriations are financed by contributions from Member States that are assessed according to the scale of assessments determined by the General Assembly. These assessments are subject to adjustments in respect of, among other things, supplementary appropriations for which contributions have not previously been assessed, revenue attributable to Member States, contributions resulting from the assessment of new Member States, any uncommitted balance of the appropriations at the end of the budget period and expired balances of the appropriations retained from prior periods that are due to be surrendered to Member States, and credits in the Tax Equalization Fund not required to meet charges for tax reimbursements. Appropriations for the regular budget are approved and assessed for a two-year budget period; the relevant portion of assessed contributions is recognized as revenue at the beginning of each year in the biennium.

Voluntary contributions

82.              Voluntary contributions and other transfers, which are supported by legally enforceable agreements, are recognized as revenue at the time when the agreement becomes binding, which is the point when the Organization is deemed to acquire control of the asset. Where cash is received subject to specific conditions, however, recognition of revenue is deferred until those conditions have been satisfied.

83.              Voluntary pledges and other promised donations are recognized as revenue when the arrangement becomes binding. Unused funds returned to the donors are netted against voluntary contributions.

84.              Revenue received under inter-organizational arrangements represents allocations of funding from agencies to enable the Organization to administer projects or other programmes on their behalf.

85.              In-kind contributions of goods above the recognition threshold of USD 20,000 (per discrete contribution) are recognized as assets and revenue once it is probable that future economic benefits or service potential will flow to the Organization and the fair value of those assets can be measured reliably. For vehicles, prefabricated buildings, satellite communication systems, generators and network equipment, a lower threshold of USD 5,000 applies. Contributions in kind are initially measured at their fair value at the date of receipt determined by reference to observable market values or by independent appraisals. The Organization has elected not to recognize in-kind contributions of services, but to disclose in-kind contributions of service above the threshold of USD 20,000 per discrete contribution in the notes to the financial statements.

Exchange revenue

86.              Exchange transactions are those in which the Organization sells goods or services in exchange for compensation. Revenue comprises the fair value of consideration received or receivable for the sale of goods and services. Revenue is recognized when it can be reliably measured, when the inflow of future economic benefits is probable and when specific criteria have been met, as follows:

(a).       Revenue from sales of publications, books and stamps and from sales by the United Nations Gift Centre is recognized when the sale occurs and risks and rewards have been transferred;

(b).       Revenue from commissions and fees for technical, procurement, training, administrative and other services rendered to Governments, United Nations entities and other partners is recognized when the service is performed;

(c).        Exchange revenue also includes revenue from the rental of premises, the sale of used or surplus property, guided tours and net currency exchange gains.

87.              An indirect cost recovery called a 'programme support cost' is charged to trust funds as a percentage of direct costs including commitments and other 'extrabudgetary' activities to ensure that the additional costs of supporting activities financed from extrabudgetary contributions are not borne by assessed funds and/or other core resources of the Secretariat. The programme support cost is eliminated for the purposes of financial statement preparation, as disclosed in Note 5, Segment reporting. The funding for the programme support cost charge agreed upon with the donor is included as part of voluntary contributions.

Investment revenue

88.              Investment revenue includes the Organization's share of net cash pool revenue and other interest revenue [Add other source of investment revenue where applicable]. The net cash pool revenue includes any gains and losses on the sale of investments, which are calculated as the difference between the sale proceeds and book value. Transaction costs that are directly attributable to the investment activities are netted against revenue and the net revenue is distributed proportionately to all cash pool participants on the basis of their average daily balances. The cash pool revenue also includes unrealized market gains and losses on securities, which are distributed proportionately to all participants on the basis of year-end balances.

Expenses

89.              Expenses are decreases in economic benefits or service potential during the reporting year in the form of outflows or consumption of assets or incurrence of liabilities that result in decreases in net assets and are recognized on an accrual basis when goods are delivered and services are rendered, regardless of the terms of payment.

90.              Employee salaries include international, national and general temporary staff salaries, post adjustment and staff assessment. The allowances and benefits include other staff entitlements, such as pension and insurance subsidies and staff assignment, repatriation, hardship and other allowances. Non-employee compensation and allowances consists of living allowances and post-employment benefits for United Nations Volunteers, consultant and contractor fees, ad hoc experts, International Court of Justice judges' allowances and non-military personnel compensation and allowances.

91.              Grants and other transfers include outright grants and transfers to implementing agencies, partners and other entities, as well as quick-impact projects. For outright grants, an expense is recognized at the point at which the Organization has a binding obligation to pay.

92.              Supplies and consumables relate to the cost of inventory used and expenses for supplies and consumables.

93.              Other operating expenses include acquisition of goods and intangible assets under capitalization thresholds, maintenance, utilities, contracted services, training, security services, shared services, rent, insurance, allowance for bad debt and foreign exchange losses. Other expenses relate to contributions in kind, hospitality and official functions, donations and transfers of assets.

94.              Programmatic activities, distinct from commercial or other arrangements where the United Nations expects to receive equal value for funds transferred, are implemented by the United Nations or executing entities or implementing partners to service a target population that typically includes Governments, non-governmental organizations and United Nations agencies. Transfers to implementing partners are fully expensed when disbursed. Binding agreements to fund executing entities or implementing partners, other than outright grants, not paid out by the end of the reporting period are shown as commitments in the notes to the financial statements.

Back to top

Joint ventures

95.              A joint venture is a contractual arrangement whereby the Organization and one or more parties undertake an economic activity that is subject to joint control and can be classified under IPSAS 8, Interests in joint ventures, using three methods:

(a).       Jointly controlled entities, which the Organization recognizes using the equity method;

(b).       Jointly controlled operations, which are accounted for by recognizing the liabilities and expenses incurred by the Organization, the assets that it controls and its share of any revenue earned;

(c).        Jointly controlled assets, where the Organization recognizes its share of the assets, any liabilities that it has incurred, its share of joint liabilities, its share of expenses incurred by the joint venture and revenue earned from the sale or use of its share of the output from the joint venture.

96.              The Organization has also entered into joint-venture arrangements for jointly financed operations that give the Organization significant influence, that is, the power to participate in financial and operating policy decisions but not control or jointly control those activities. Under IPSAS 8, the interests in those activities are accounted for using the equity method.

Multi-partner trust funds

97.              Multi-partner trust fund activities are pooled resources from multiple financial partners that are allocated to multiple implementing entities to support specific national, regional or global development priorities.

98.              They are assessed to determine the existence of control and whether the Organization is considered to be the principal of the programme or activity. Where control exists and the Organization is exposed to the risks and rewards associated with the multi-partner trust fund activities, such programmes or activities are considered to be the Organization's operations and are therefore reported in full in the financial statements.

99.              Where joint control exists but the Organization is not considered to be the principal, the activities are considered jointly controlled operations and accounted for as described above.

Changes in accounting policy

[Add relevant notes to changes in accounting policy]

4.4            Note 4: Prior-period adjustments

100.          For the following material prior-period adjustments, where there is an impact relating to 20X1, the 20X1 comparative figures at the individual line item were restated.

Note: Add additional explanation for any material adjustments requiring retrospective restatement. For example, nature of the change in accounting policy or prior-period error, the amount of adjustment for each financial statement line item effected, etc.

4.5            Note 5: Segment reporting

101.          A segment is a distinguishable activity or group of activities for which financial information is reported separately in order to evaluate an entity's past performance in achieving its objectives and to make decisions about the future allocation of resources.

102.          Segment reporting information for the statement of financial performance and the statement of financial position is presented through 7 segments as follows:

Segment

Activities in segment

Regular budget and related funds

Activities relating to regular budget activities, the Working Capital Fund and the Special Account and the revenue producing funds.

Trust Funds

Activities relating to trust funds, including emergency assistance, political, economic and social development and humanitarian and human rights activities and those that relate to security issues, international justice and law, public information and support services.

Capital Assets & Construction-in-progress

Capital assets and construction-in-progress funds at various locations worldwide. Major projects under these funds are the refurbishment and renovation of the Palais des Nations under the strategic heritage plan of the United Nations Office at Geneva and the finalization of the capital master plan relating to the refurbishment of the New York Headquarters.

Common support services

Provision of finance, human resources, information and communications technology and support services to support United Nations operations, projects and fund activities.

Long-term employee benefits

Activities relating to end-of-service and post-employment benefits comprising after service health insurance coverage, repatriation benefits and commutation of unused annual leave days.

Insurance/
workers' compensation

Accounts for activities with regard to the various health, dental and life insurance plans and compensation for general liability of the United Nations.

Other

All other funds, including the United Nations Development Account, the Tax Equalization Fund and conventions.

Eliminations

Comprises inter-fund allocations between various segments that are eliminated upon consolidation of the funds of the Organization, i.e., the financial reporting entity. Among eliminated values are programme support costs allocated to recoup administrative costs relating to administering extrabudgetary activities.

In addition, allocations from regular budget activities to subactivities in other funds are eliminated as expenses of the regular budget against revenues of other funds.

 

103.          Segment reporting on the performance by pillar for the period is presented on the basis of 11 pillars as follows:

Segment

Activities in segment

Political and peacekeeping affairs

Maintain international peace and security by providing assistance to resolve potentially violent disputes or conflicts peacefully; support efforts in areas of disarmament and non-proliferation; promote the peaceful uses of outer space; and support the maintenance of peace and security through the deployment of peacekeeping operations.

International justice and law

Advise the principal and subsidiary organs of the United Nations and promote among Member States a better understanding of and respect for the principles and norms of international law.

Cooperation and development

Promote and support international and regional cooperation and development in the pursuit of sustained economic growth, the eradication of poverty and hunger, development of trade, gender equality and empowerment of women, and sustainable human settlements in an urbanizing world.

Human rights and humanitarian affairs

Promote and protect the effective enjoyment by all of all human rights by making development equitable, sustainable and responsive to the needs of people and ensure the timely, coherent and coordinated response of the international community to disasters and emergencies and ensure the provision of international protection to refugees.

Public information and communications

Provide global communication about the ideals and work of the United Nations; interact and partner with diverse audiences; and build support for peace, development and human rights for all.

Environmental affairs

Contribute to the well-being of current and future generations and the attainment of global environmental goals, centering on transition to low-carbon, resource-efficient and equitable development based on the protection and sustainable use of ecosystem services, coherent and improved environmental governance and the reduction of environmental risks.

Security and safety

Provide leadership, operational support and oversight of the United Nations security management system.

Crime prevention

Work with Member States to enhance their efforts to combat the intertwined problems of transnational crime, corruption and terrorism by helping to create and strengthen legislative, judicial and health systems to safeguard some of the most vulnerable persons in society.

Common support services

Provide finance, human resources, information and communications technology and support services to support United Nations operations, projects and fund activities.

Other

Consists of General Assembly and Economic and Social Council affairs and conference management, to ensure effective and efficient decision-making processes of intergovernmental bodies and United Nations conferences. Also includes internal oversight functions encompassing the responsibilities of monitoring, internal audit, joint inspection and evaluation and investigations.

Self-insurance plans and other insurance plans

Accounts for activities with regard to the various health, dental and life insurance plans and compensation for general liability of the United Nations.

Health and dental self-insurance were established as part of the social security scheme for United Nations staff and retirees and for the coverage of general third-party liabilities.

Unallocated

Relates to Headquarters-related activities that cannot be directly allocated to any specific segment in an identifiable manner.

Eliminations

Comprises inter-fund allocations between various segments that are eliminated upon consolidation of funds of the Organization, i.e., the financial reporting entity. Among eliminated values are programme support costs allocated to recoup administrative costs relating to administering extrabudgetary activities.

In addition, allocations from regular budget activities to subactivities in other funds are eliminated as expenses of the regular budget against revenues of other funds.

 

104.          Inter-segment transactions are priced at cost recovery under normal operating policies and are eliminated for the purposes of segment reporting preparation.

Back to top

Statement of financial position by fund group as at 31 December 20X2

(Thousands of United States dollars)

 

Regular budget and related funds

Trust funds

Capital assets and construction-in-progress

Common support services

Long-term employee benefits

Insurance/ workers' compensation

Other

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

Assets

Current assets

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

 

 

 

 

 

 

 

 

 

Investments

 

 

 

 

 

 

 

 

 

Assessed contributions receivable

 

 

 

 

 

 

 

 

 

Voluntary contributions receivable

 

 

 

 

 

 

 

 

 

Other receivables

 

 

 

 

 

 

 

 

 

Inventories

 

 

 

 

 

 

 

 

 

Other assets

 

 

 

 

 

 

 

 

 

Total current assets

 

 

 

 

 

 

 

 

 

Non-current assets

 

 

 

 

 

 

 

 

 

Investments

 

 

 

 

 

 

 

 

 

Voluntary contributions receivable

 

 

 

 

 

 

 

 

 

Property, plant and equipment

 

 

 

 

 

 

 

 

 

Intangible assets

 

 

 

 

 

 

 

 

 

Share of joint ventures accounted for using the equity method

 

 

 

 

 

 

 

 

 

Total non-current assets

 

 

 

 

 

 

 

 

 

Total assets

 

 

 

 

 

 

 

 

 

Liabilities

 

 

 

 

 

 

 

 

 

Current liabilities

 

 

 

 

 

 

 

 

 

Accounts payable and accrued liabilities

 

 

 

 

 

 

 

 

 

Advance receipts

 

 

 

 

 

 

 

 

 

Employee benefit liabilities

 

 

 

 

 

 

 

 

 

Provisions

 

 

 

 

 

 

 

 

 

Tax equalization liability

 

 

 

 

 

 

 

 

 

Other liabilities

 

 

 

 

 

 

 

 

 

Total current liabilities

 

 

 

 

 

 

 

 

 

Non-current liabilities

 

 

 

 

 

 

 

 

 

Advance receipts

 

 

 

 

 

 

 

 

 

Employee benefit liabilities

 

 

 

 

 

 

 

 

 

Provisions

 

 

 

 

 

 

 

 

 

Share of joint ventures accounted for using the equity method

 

 

 

 

 

 

 

 

 

Other liabilities

 

 

 

 

 

 

 

 

 

Total non-current liabilities

 

 

 

 

 

 

 

 

 

Total liabilities

 

 

 

 

 

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

 

 

 

 

 

Net assets

 

 

 

 

 

 

 

 

 

Accumulated surplus / (deficit)

 

 

 

 

 

 

 

 

 

Reserves

 

 

 

 

 

 

 

 

 

Total net assets

 

 

 

 

 

 

 

 

 

 

Statement of financial position by fund group as at 31 December 20X1

(Thousands of United States dollars)

 

Regular budget and related funds

Trust funds

Capital assets and construction-in-progress

Common support services

Long-term employee benefits

Insurance/ workers' compensation

Other

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

Assets

Current assets

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

 

 

 

 

 

 

 

 

 

Investments

 

 

 

 

 

 

 

 

 

Assessed contributions receivable

 

 

 

 

 

 

 

 

 

Voluntary contributions receivable

 

 

 

 

 

 

 

 

 

Other receivables

 

 

 

 

 

 

 

 

 

Inventories

 

 

 

 

 

 

 

 

 

Other assets

 

 

 

 

 

 

 

 

 

Total current assets

 

 

 

 

 

 

 

 

 

Non-current assets

 

 

 

 

 

 

 

 

 

Investments

 

 

 

 

 

 

 

 

 

Voluntary contributions receivable

 

 

 

 

 

 

 

 

 

Property, plant and equipment

 

 

 

 

 

 

 

 

 

Intangible assets

 

 

 

 

 

 

 

 

 

Share of joint ventures accounted for using the equity method

 

 

 

 

 

 

 

 

 

Total non-current assets

 

 

 

 

 

 

 

 

 

Total assets

 

 

 

 

 

 

 

 

 

Liabilities

 

 

 

 

 

 

 

 

 

Current liabilities

 

 

 

 

 

 

 

 

 

Accounts payable and accrued liabilities

 

 

 

 

 

 

 

 

 

Advance receipts

 

 

 

 

 

 

 

 

 

Employee benefit liabilities

 

 

 

 

 

 

 

 

 

Provisions

 

 

 

 

 

 

 

 

 

Tax equalization liability

 

 

 

 

 

 

 

 

 

Other liabilities

 

 

 

 

 

 

 

 

 

Total current liabilities

 

 

 

 

 

 

 

 

 

Non-current liabilities

 

 

 

 

 

 

 

 

 

Advance receipts

 

 

 

 

 

 

 

 

 

Employee benefit liabilities

 

 

 

 

 

 

 

 

 

Provisions

 

 

 

 

 

 

 

 

 

Share of joint ventures accounted for using the equity method

 

 

 

 

 

 

 

 

 

Other liabilities

 

 

 

 

 

 

 

 

 

Total non-current liabilities

 

 

 

 

 

 

 

 

 

Total liabilities

 

 

 

 

 

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

 

 

 

 

 

Net assets

 

 

 

 

 

 

 

 

 

Accumulated surplus / (deficit)

 

 

 

 

 

 

 

 

 

Reserves

 

 

 

 

 

 

 

 

 

Total net assets

 

 

 

 

 

 

 

 

 

 

Statement of financial performance by fund group for the period ended 31 December 20X2

(Thousands of United States dollars)

 

Regular budget and related funds

Trust funds

Capital assets and construction-in-progress

Common support services

Long-term employee benefits

Insurance/ workers' compensation

Other

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

Revenue

 

 

 

 

 

 

 

 

 

Assessed contributions

 

 

 

 

 

 

 

 

 

Voluntary contributions

 

 

 

 

 

 

 

 

 

Other transfers and allocations

 

 

 

 

 

 

 

 

 

Investment revenue

 

 

 

 

 

 

 

 

 

Contribution to self-insurance

 

 

 

 

 

 

 

 

 

Other revenue

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

 

 

 

 

Employee expenses

 

 

 

 

 

 

 

 

 

Non-employee compensation/ allowances

 

 

 

 

 

 

 

 

 

Grants and other transfers

 

 

 

 

 

 

 

 

 

Supplies and consumables

 

 

 

 

 

 

 

 

 

Depreciation and amortization

 

 

 

 

 

 

 

 

 

Impairment

 

 

 

 

 

 

 

 

 

Travel

 

 

 

 

 

 

 

 

 

Other operating expenses

 

 

 

 

 

 

 

 

 

Self-insurance expenses

 

 

 

 

 

 

 

 

 

Finance costs

 

 

 

 

 

 

 

 

 

Equity basis

 

 

 

 

 

 

 

 

 

Other expenses

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

 

 

 

 

 

Back to top

Statement of financial performance by fund group for the period ended 31 December 20X1

(Thousands of United States dollars)

 

Regular budget and related funds

Trust funds

Capital assets and construction-in-progress

Common support services

Long-term employee benefits

Insurance/ workers' compensation

Other

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

Revenue

 

 

 

 

 

 

 

 

 

Assessed contributions

 

 

 

 

 

 

 

 

 

Voluntary contributions

 

 

 

 

 

 

 

 

 

Other transfers and allocations

 

 

 

 

 

 

 

 

 

Investment revenue

 

 

 

 

 

 

 

 

 

Contribution to self-insurance

 

 

 

 

 

 

 

 

 

Other revenue

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

 

 

 

 

Employee expenses

 

 

 

 

 

 

 

 

 

Non-employee compensation/ allowances

 

 

 

 

 

 

 

 

 

Grants and other transfers

 

 

 

 

 

 

 

 

 

Supplies and consumables

 

 

 

 

 

 

 

 

 

Depreciation and amortization

 

 

 

 

 

 

 

 

 

Impairment

 

 

 

 

 

 

 

 

 

Travel

 

 

 

 

 

 

 

 

 

Other operating expenses

 

 

 

 

 

 

 

 

 

Self-insurance expenses

 

 

 

 

 

 

 

 

 

Finance costs

 

 

 

 

 

 

 

 

 

Equity basis

 

 

 

 

 

 

 

 

 

Other expenses

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

 

 

 

 

 


Statement of financial performance by pillar for the period ended 31 December 20X2

(Thousands of United States dollars)

 

Political and peacekeeping affairs

International justice and law

Cooperation and development

Human rights and humanitarian affairs

Public information and communications

Environmental affairs

Security and safety

Crime prevention

Common support services

Other

Self-insurance plans and other insurance plans

Unallocated

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assessed contributions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Voluntary contributions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other transfers and allocations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Investment revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contribution to self-insurance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-employee compensation/ allowances

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grants and other transfers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Supplies and consumables

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Depreciation and amortization

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Impairment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Travel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other operating expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Self-insurance expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance costs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Equity basis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Statement of financial performance by pillar for the period ended 31 December 20X1

(Thousands of United States dollars)

 

Political and peacekeeping affairs

International justice and law

Cooperation and development

Human rights and humanitarian affairs

Public information and communications

Environmental affairs

Security and safety

Crime prevention

Common support services

Other

Self-insurance plans and other insurance plans

Unallocated

Eliminations

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assessed contributions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Voluntary contributions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other transfers and allocations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Investment revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contribution to self-insurance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other revenue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-employee compensation/ allowances

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grants and other transfers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Supplies and consumables

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Depreciation and amortization

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Impairment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Travel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other operating expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Self-insurance expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance costs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Equity basis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other expenses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Segment Reporting.

 


4.6            Note 6: Comparison to budget

105.          The statement of comparison of budget and actual amounts (statement V) presents the difference between budget amounts, which are prepared on a modified cash basis, and actual expenditure on a comparable basis.

106.          Approved budgets are those that permit expenses to be incurred and are approved by the General Assembly. For IPSAS reporting purposes, approved budgets are the appropriations authorized by Assembly resolutions.

107.          The original budget for the biennium 20X1-20X2 is the budget approved by the General Assembly for the biennium on [Insert date] in resolution [Insert resolution no]. The final budget represents final amounts authorized for the biennium 20X1-20X2, after incorporating all changes arising from General Assembly resolutions [Insert relevant resolutions], and also incorporates amounts transferred between sections of the budget with the concurrence of the Advisory Committee on Administrative and Budgetary Questions. The original 20X2 annual budget represents the 20X2 revised appropriations, plus the unencumbered balance of 20X1. The final 20X2 annual budget represents the original budget for 20X2 and incorporates authorized final amounts and changes for the biennium 20X1-20X2. Actual amounts are all obligations, including disbursements, incurred in the period.

Note: Above paragraph is subject to change depending on the biennium of the reporting period.

108.          Explanations for material differences between the original and final budget amounts, as well as material differences between the final budget amounts and actual expenditure on a modified cash basis, which are deemed to be those greater than 10 per cent, are considered below.

Budget part

Material differences greater than 10 per cent

Overall policymaking, direction and coordination

 

Political affairs

 

International justice and law

 

International cooperation for development

 

Regional cooperation for development

 

Human rights and humanitarian affairs

 

Public information

 

Common support services

 

Internal oversight

 

Jointly financed administrative activities and special expenses

 

Capital expenditures

 

Security and safety

 

Development account

 

Staff assessment

 

[Add other publicly available budgets]

 

 

Reconciliation between actual amounts on a comparable basis and the statement of cash flows

109.          The reconciliation between the actual amounts on a comparable basis in the statement of comparison of budget and actual amounts and the actual amounts in the statement of cash flows is reflected below.

Back to top

Reconciliation of actual amounts on a comparable basis to statement of cash flows: 20X2

(Thousands of United States dollars)

 

Operating

Investing

Financing

Total

 

 

 

 

 

Actual amounts on a comparable basis (statement V)

 

 

 

 

Basis differences

 

 

 

 

Entity differences

 

 

 

 

Presentation differences

 

 

 

 

Timing differences

 

 

 

 

Actual amounts in statement of cash flows (statement IV)

 

 

 

 

 

Reconciliation of actual amounts on a comparable basis to statement of cash flows: 20X1

(Thousands of United States dollars)

 

Operating

Investing

Financing

Total

 

 

 

 

 

Actual amounts on a comparable basis (statement V)

 

 

 

 

Basis differences

 

 

 

 

Entity differences

 

 

 

 

Presentation differences

 

 

 

 

Timing differences

 

 

 

 

Actual amounts in statement of cash flows (statement IV)

 

 

 

 

 

110.          Basis differences capture the differences resulting from preparing the budget on a modified cash basis. To reconcile the budgetary results to the statement of cash flows, the modified-cash elements such as unliquidated obligations, which are commitments against the budget but do not represent a cash flow, must be eliminated. Similarly, IPSAS-specific differences, such as investing cash flows relating to acquisition of property, plant and equipment or intangibles, and indirect operating cash flows relating to changes in receivables due to movements in the allowance for doubtful receivables and accrued liabilities, are included as basis differences to reconcile to the statement of cash flows.

111.          Entity differences arise when the actual amounts on the budget basis omit programmes or fund groups that are part of the Organization, as reported in the statement of cash flows, or vice versa. Those differences represent cash flows to or from fund groups other than the regular budget and the capital master plan funds that are reported in the financial statements. The financial statements include results for all the Organization's fund groups.

112.          Presentation differences are differences in the format and classification schemes in the statement of cash flows and the statement of comparison of budget and actual amounts, which include the latter not presenting revenue and the net changes in cash pool balances. Other presentation differences are that the amounts included in the statement of comparison of budget and actual amounts are not segregated into the operating, investing and financing activities.

113.          Timing differences occur when the budget period differs from the reporting period reflected in the financial statements.

114.          The table below presents the difference between biennial budget amounts, which are prepared on a modified cash basis, and actual expenditure on a comparable basis. The original budget for the biennium 20X1-20X2 is the appropriations approved by the General Assembly for the biennium in resolution [Insert resolution no]. The final budget represents final amounts authorized for the biennium 20X1-20X2, after incorporating all changes arising from General Assembly resolutions [Insert resolution no], and also incorporates amounts transferred between sections of the budget with the concurrence of the Advisory Committee on Administrative and Budgetary Questions. The relevant element of assessed contributions is recognized as revenue at the beginning of each year in the biennium.

Biennial budget and actual amounts for the year ended 31 December 20X1

(Thousands of United States dollars)

 

Publicly available budget

Actual biennial expenditure (budget basis)

Difference (percentage)

Original biennial

Final biennial

Original annual

Final annual

Regular budget

 

 

 

 

Overall policymaking, direction and coordination

 

 

 

 

Political affairs

 

 

 

 

International justice and law

 

 

 

 

International cooperation for development

 

 

 

 

Regional cooperation for development

 

 

 

 

Human rights and humanitarian affairs

 

 

 

 

Public information

 

 

 

 

Common support services

 

 

 

 

Internal oversight

 

 

 

 

Jointly financed administrative activities and special expenses

 

 

 

 

Capital expenditures

 

 

 

 

Security and safety

 

 

 

 

Development account

 

 

 

 

Staff assessment

 

 

 

 

Subtotal, regular budget

 

 

 

 

Other publicly available budgets

 

 

 

 

Capital master plan

 

 

 

 

[Add other available budgets]

 

 

 

 

Total

 

 

 

 

 

Data source within Umoja Foundation to compile Financial Statements notes disclosure:

Following reports from FM module can be leveraged to reconcile budget basis of accounting with accrual accounting.

·               S_ALR_87012636 - Totals Records for Line Items transactions from FM ledger.

·               FMRC22 - Reconciliation of Purchase Requisitions in FM

·               FMRC23 - Reconciliation of Purchase Orders

·               FMRC21 - Reconciliation of Earmarked Funds in FM

·               S_ALR_87012637 - Totals Records for FI Documents (Invoices)

·               S_ALR_87012638 - Line Items for FI Documents (Invoices)

·               S_KI4_38000061 - Line Items for FI Documents (Payments)

·               RFMFGRCN_RP1 - Reconciliation Analysis Report

·               RFMFGRCN_RP2 - Reconciliation Rule Check

Additional guidance on financial reporting requirements is included in the Corporate Guidance on Reporting of Budget Information in Financial Statements.

 

4.7            Note 7: Cash and cash equivalents

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

Main pool [Add relevant note(s)]

 

 

Euro pool [Add relevant note(s)]

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investments [Add relevant note(s)]

 

 

Other cash and cash equivalents

 

 

[Add additional line items if necessary i.e. Held in trust/or for a particular project]

 

 

Total

 

 

 

115.          Cash and cash equivalents include trust fund moneys totaling USD [ ] million (20X1: USD [ ] million) held for the specific purposes of the respective trust funds. Similarly, an amount of USD [ ] million (20X1: USD [ ] million) relates to insurance funds relating primarily to restricted moneys held for health and dental self-insurance plans (see note [ ]). Note: Update this paragraph based on facts and circumstances.

Note: Significant Cash and cash equivalents not available for use should be disclosed separately and if necessary add explanation for project cash.

4.8            Note 8: Investments

Investments: 20X2

(Thousands of United States dollars)

 

Trust fund investments

Amount relating to insurance funds

Other investments

Total 31 December 20X2

 

 

 

 

 

Current

 

 

 

 

Main pool [Add relevant note(s)]

 

 

 

 

Euro pool [Add relevant note(s)]

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investments [Add relevant note(s)]

 

 

 

 

Derivative instruments : currency forward contracts

 

 

 

 

Subtotal

 

 

 

 

Non-current

 

 

 

 

Main pool [Add relevant note(s)]

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investments [Add relevant note(s)]

 

 

 

 

Subtotal

 

 

 

 

Total

 

 

 

 

 

Investments: 20X1

(Thousands of United States dollars)

 

Trust fund investments

Amount relating to insurance funds

Other investments

Total 31 December 20X1

 

 

 

 

 

Current

 

 

 

 

Main pool [Add relevant note(s)]

 

 

 

 

Euro pool [Add relevant note(s)]

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investments [Add relevant note(s)]

 

 

 

 

Derivative instruments : currency forward contracts

 

 

 

 

Subtotal

 

 

 

 

Non-current

 

 

 

 

Main pool [Add relevant note(s)]

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investments [Add relevant note(s)]

 

 

 

 

Subtotal

 

 

 

 

Total

 

 

 

 

 

116.          The principal of three trust funds (Trust Fund for Public Awareness on Disarmament Issues, The United Nations Library Endowment Fund and Sasakawa-UNDRO Disaster Prevention Award Endowment Fund), amounting to USD [ ] million (20X1: USD [ ] million), remains restricted because it has been set aside and is unavailable for use in the operations of those trust funds. The amounts are invested to generate investment revenue that is used in the operations of the trust funds. The principal portion of the investment must be kept separately until further advised by the donor. Note: Update this paragraph based on facts and circumstances.

Back to top

4.9            Note 9: Assessed contributions: receivables from non-exchange transactions

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

Member States

 

 

Allowance for doubtful assessed contributions receivable

 

 

Total assessed contributions receivable

 

 

 

4.10       Note 10: Voluntary contributions: receivables from non-exchange transactions

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X2

Voluntary contributions

 

 

 

Voluntary contributions in kind

 

 

 

Allowance for doubtful voluntary contributions receivable

 

 

 

Total voluntary contributions receivable

 

 

 

 

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X1

Voluntary contributions

 

 

 

Voluntary contributions in kind

 

 

 

Allowance for doubtful voluntary contributions receivable

 

 

 

Total voluntary contributions receivable

 

 

 

 

4.11       Note 11: Other accounts receivable: receivables from exchange transactions and loans

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

Other accounts receivable

 

 

Loans receivable - loans provided by the Central Emergency Response Fund

 

 

Loans receivable - loans to peacekeeping operations [Add relevant note(s)]

 

 

[Additional line items to be added based on facts and circumstances]

 

 

Subtotal

 

 

Allowance for doubtful loans receivable [Add relevant note (s)]

 

 

Allowance for doubtful other receivables

 

 

Total other receivables - current [Add relevant note]

 

 

 

Loans provided by the Central Emergency Response Fund

117.          The General Assembly decided in its resolution 60/124 to upgrade the former Central Emergency Revolving Fund, which provided loans only, to the current Central Emergency Response Fund, incorporating a grant element. A USD [ ] million outstanding loan to the World Food Programme as at 31 December 20X1 was repaid in full in 20X2. Note: Update based on facts and circumstances.

Note: The extent of risk management disclosures like aging, movement of allowance to be based on materiality.

4.12       Note 12: Inventories

(Thousands of United States dollars)

Inventory reconciliation

Held for sale

Raw materials

Strategic reserves

Consumables and supplies

Total

 

 

 

 

 

 

Opening inventory 31 December 20X0

 

 

 

 

 

Purchased in period

 

 

 

 

 

Total inventory available

 

 

 

 

 

Consumption

 

 

 

 

 

Impairment and write-offs

 

 

 

 

 

Total inventory as at 31 December 20X1

 

 

 

 

 

Purchased in period

 

 

 

 

 

Total inventory available

 

 

 

 

 

Consumption

 

 

 

 

 

Impairment and write-offs

 

 

 

 

 

Total inventory as at 31 December 20X2

 

 

 

 

 

 

Note: Circumstances or events that led to significant write down or reversal of write down should be explained.

Data source within Umoja Foundation to compile Financial Statements notes disclosure:

·               Trial balances generated using T-code: ZGLTRIALBAL can be primary data source.

·               Reports for further inventory analysis and disclosure can be obtained by using T-code 'S_ALR_87012277 - GL Account Balances'; 'S_ALR_87012282 - GL Line Items, List for Printing', 'MMBE - Stock Overview', [MB5L - List of Stock Values]

Additional guidance on financial reporting requirements is included in the Corporate Guidance on Inventory.

 

4.13       Note 13: Other assets

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X2

Receivable from other Secretariat reporting entities

 

 

 

Advances to vendors

 

 

 

Advances to staff

 

 

 

United Nations Development Programme Multi-Partner Trust Fund advances [Add relevant note(s)]

 

 

 

Other

 

 

 

[Additional line items to be added based on facts and circumstances ]

 

 

 

Total other assets

 

 

 

 

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X1

Receivable from other Secretariat reporting entities

 

 

 

Advances to vendors

 

 

 

Advances to staff

 

 

 

United Nations Development Programme Multi-Partner Trust Fund advances [Add relevant note(s)]

 

 

 

Other

 

 

 

[Additional line items to be added based on facts and circumstances ]

 

 

 

Total other assets

 

 

 

 

Note: Add additional explanation for any material balance and variances. For example:

·               Advances to vendors are for payments in advance of goods and service delivery. Add further explanation if necessary.

·               Advances to staff are for education grants, rental subsidies, travel and other staff entitlements. Add further explanation if necessary.

Data source within Umoja Foundation to compile Financial Statements notes disclosure:

              Trial balances generated using T-code: ZGLTRIALBAL can be primary data source.

              Custom reports for AP and AR such as ZAPFBL1N and ZARFBL5N can be used to extract sub-ledger balances for advances using the special GL indicators.

              Material closing balance should be disclosed as a separate line item in the table explaining other assets.

 

4.14       Note 14: Heritage assets

118.          Certain assets are categorized as heritage assets because of their cultural, educational or historical significance. The Organization's heritage assets were acquired over many years by various means, including purchase, donation and bequest.

119.          Heritage assets are not held to generate any future economic benefits or service potential; accordingly, the Organization elected not to recognize them in the statement of financial position. Significant heritage assets owned by the Organization comprise works of art, statues, monuments, historical buildings and books and maps. Note: Add additional explanations based on facts and circumstances.

120.          Expenses recognised for acquisition of heritage assets for the year ended December 31, 20X2 was USD [ ] (20X1: USD [ ]). Note: Update based on facts and circumstances.

4.15       Note 15: Property, plant and equipment

121.          In accordance with IPSAS 17, the IPSAS implementation opening balances for real estate assets (buildings and infrastructure) were initially recognized at depreciated replacement cost, while machinery and equipment, vehicles, furniture and fittings and communication and information technology equipment were valued using historical cost. Subsequently, all valuations of property, plant and equipment were measured using historical cost, with the exception of real estate assets in the special political missions where the valuation continues to be on the basis of the depreciated replacement cost because of the need to use the Galileo application to track costs relating to construction projects. Note: Update based on facts and circumstances.

122.          Add explanations for material disposal of assets during the year.

123.          Add explanation relating to significant impairment events that occurred during the year.

Assets under constructions

124.          Assets under construction primarily pertain to the construction of [ ].

Note: Add explanations for material Asset under constructions i.e. Capital master plan and specify where advances for PP&E are grouped i.e. in Advances or Asset under construction.

Back to top

Leasehold improvements

125.          Add explanations for material leasehold improvements made during the year.


Property, plant and equipment: 20X2

(Thousands of United States dollars)

 

Land

Buildings

Infrastructure

Vehicles

Communications and information technology equipment

Machinery and equipment

Furniture and fixtures

Assets under construction

Leasehold improvements

Total

Cost as at 31 December 20X1

 

 

 

 

 

 

 

 

 

 

Additions

 

 

 

 

 

 

 

 

 

 

Disposals

 

 

 

 

 

 

 

 

 

 

Completed assets under construction

 

 

 

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

 

 

 

 

Cost as at 31 December 20X2

 

 

 

 

 

 

 

 

 

 

Accumulated depreciation as at 31 December 20X1

 

 

 

 

 

 

 

 

 

 

Depreciation

 

 

 

 

 

 

 

 

 

 

Disposals

 

 

 

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

 

 

 

 

Impairment losses

 

 

 

 

 

 

 

 

 

 

Accumulated depreciation as at 31 December 20X2

 

 

 

 

 

 

 

 

 

 

Net carrying amount(1)

 

 

 

 

 

 

 

 

 

 

31 December 20X1

 

 

 

 

 

 

 

 

 

 

31 December 20X2

 

 

 

 

 

 

 

 

 

 

(1) Includes amounts where the UN Volume I is a lessee under finance lease arrangement.

 

Property, plant and equipment: 20X2

(Thousands of United States dollars)

 

Land

Buildings

Infrastructure

Vehicles

Communications and information technology equipment

Machinery and equipment

Furniture and fixtures

Assets under construction

Leasehold improvements

Total

Cost as at 31 December 20X0

 

 

 

 

 

 

 

 

 

 

Additions

 

 

 

 

 

 

 

 

 

 

Disposals

 

 

 

 

 

 

 

 

 

 

Completed assets under construction

 

 

 

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

 

 

 

 

Cost as at 31 December 20X1

 

 

 

 

 

 

 

 

 

 

Accumulated depreciation as at 31 December 20X0

 

 

 

 

 

 

 

 

 

 

Depreciation

 

 

 

 

 

 

 

 

 

 

Disposals

 

 

 

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

 

 

 

 

Impairment losses

 

 

 

 

 

 

 

 

 

 

Accumulated depreciation as at 31 December 20X1

 

 

 

 

 

 

 

 

 

 

Net carrying amount(1)

 

 

 

 

 

 

 

 

 

 

31 December 20X0

 

 

 

 

 

 

 

 

 

 

31 December 20X1

 

 

 

 

 

 

 

 

 

 

(1) Includes amounts where the UN Volume I is a lessee under finance lease arrangement.


Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Property, Plant and Equipment and the Corporate Guidance on Infrastructure Assets.

4.16       Note 16: Intangible assets

126.          All intangible assets acquired before 1 January 2014, except for the capitalized costs associated with the Umoja project, are subject to IPSAS transitional provisions and were not recognized. Software acquired externally and software acquired internally includes USD [ ] and USD [ ], respectively. Note: Update based on facts and circumstances.

Intangible assets: 20X2

(Thousands of United States dollars)

 

Software acquired externally

Software internally developed

Licenses & rights

Copyrights

Assets under development

Other intangible assets

Total

Cost as at 31 December 20X1

 

 

 

 

 

 

 

Additions

 

 

 

 

 

 

 

Completed assets under development

 

 

 

 

 

 

 

Cost as at 31 December 20X2

 

 

 

 

 

 

 

Accumulated amortization as at 31 December 20X1

 

 

 

 

 

 

 

Amortization

 

 

 

 

 

 

 

Accumulated amortization as at 31 December 20X2

 

 

 

 

 

 

 

Net carrying amount

 

 

 

 

 

 

 

31 December 20X1

 

 

 

 

 

 

 

31 December 20X2

 

 

 

 

 

 

 

 

Intangible assets: 20X2

(Thousands of United States dollars)

 

Software acquired externally

Software internally developed

Licenses & rights

Copyrights

Assets under development

Other intangible assets

Total

Cost as at 31 December 20X0

 

 

 

 

 

 

 

Additions

 

 

 

 

 

 

 

Completed assets under development

 

 

 

 

 

 

 

Cost as at 31 December 20X1

 

 

 

 

 

 

 

Accumulated amortization as at 31 December 20X0

 

 

 

 

 

 

 

Amortization

 

 

 

 

 

 

 

Accumulated amortization as at 31 December 20X1

 

 

 

 

 

 

 

Net carrying amount

 

 

 

 

 

 

 

31 December 20X0

 

 

 

 

 

 

 

31 December 20X1

 

 

 

 

 

 

 

 

Note:

·               Add explanations relating to significant impairment events that occurred during the year.

·               Add note for any aggregated research and development expensed during the year.

·               Significant servitudes with regards to Intangible assets should be disclosed.

·               Add a description, the carrying amount, and remaining amortization period of any individual intangible asset that is material to the Organization.

·               Add fair value initially recognized and carrying amount for intangible assets acquired through a non-exchange transaction and initially recognized at fair value.

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Intangibles Assets.

4.17       Note 17: Accounts payable and accrued liabilities

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

Accounts payable / vendor payable

 

 

Accruals for goods and services

 

 

Transfers payable

 

 

Retained payables

 

 

Other

 

 

[Additional line items to be added based on facts and circumstances]

 

 

Subtotal

 

 

Payable to Member States

 

 

Working Capital Fund payable to Member States

 

 

Subtotal

 

 

Total accounts payable and accrued liabilities

 

 

 

Note: Material closing balance should be disclosed as a separate line item in the table explaining accounts payable and accrued expenses.

Working Capital Fund

127.          Balances payable to Member States include the USD [ ] million (20X1: USD [ ] million) Working Capital Fund liability. The Fund was established pursuant to General Assembly resolution 80 (I) in 1946. Under current financial regulations, the payables in the Fund represent advances from Member States made in accordance with the scale of assessments as determined by the Assembly for the apportionment of the expenses of the United Nations. Note: Update based on facts and circumstances.

4.18       Note 18: Advance receipts

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X2

Liabilities for conditional arrangements

 

 

 

Deferred revenue

 

 

 

Other advance receipts

 

 

 

[Additional line items to be added based on facts and circumstances]

 

 

 

Total advance receipts

 

 

 

 

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X1

Liabilities for conditional arrangements

 

 

 

Deferred revenue

 

 

 

Other advance receipts

 

 

 

[Additional line items to be added based on facts and circumstances]

 

 

 

Total advance receipts

 

 

 

 

Note: Add explanations for line items if deemed necessary based on facts and circumstances.

Back to top

4.19       Note 19: Employee benefit liabilities

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X2

After-service health insurance

 

 

 

Annual leave

 

 

 

Repatriation benefits

 

 

 

Defined end-of-service/post-employment benefit liabilities

 

 

 

Appendix D/Workers' compensation

 

 

 

Insurance liabilities

 

 

 

Pension contributions outstanding

 

 

 

Accrued salaries and allowances

 

 

 

[Additional line items to be added based on facts and circumstances]

 

 

 

Total employee benefit liabilities

 

 

 

 

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X1

After-service health insurance

 

 

 

Annual leave

 

 

 

Repatriation benefits

 

 

 

Defined end-of-service/post-employment benefit liabilities

 

 

 

Appendix D/Workers' compensation

 

 

 

Insurance liabilities

 

 

 

Pension contributions outstanding

 

 

 

Accrued salaries and allowances

 

 

 

[Additional line items to be added based on facts and circumstances]

 

 

 

Total employee benefit liabilities

 

 

 

 

128.          The liabilities arising from end-of-service/post-employment benefits and the workers' compensation programme under Appendix D to the Staff Rules of the United Nations are determined by independent actuaries and are established in accordance with the Staff Rules and Staff Regulations. Actuarial valuation is usually undertaken every two years. The most recent full actuarial valuation was conducted as at [Enter the last date of valuation].

Actuarial valuation: assumptions

129.          The Organization reviews and selects assumptions and methods used by the actuaries in the year-end valuation to determine the expense and contribution requirements for employee benefits. The principal actuarial assumptions used to determine the employee benefit obligations at 31 December 20X2 and 31 December 20X1 are as follows.

(Percentage)

Assumptions

After-service health insurance

Repatriation benefits

Annual leave

Appendix D / workers' compensation

Discount rates 31 December 20X1

 

 

 

 

Discount rates 31 December 20X2

 

 

 

Inflation 31 December 20X1

 

 

 

 

Inflation 31 December 20X2

 

 

 

 

 

130.          Discount rates are based on a weighted blend of three discount rate assumptions based on the currency denomination of the different cash flows: United States dollars (Citigroup Pension Discount Curve), euros (euro area government yield curve) and Swiss francs (Federation bonds yield curve).

131.          The per capita claim costs for the after-service health insurance plans are updated to reflect recent claims and enrolment experience. The health-care cost trend rate assumption is revised to reflect the current short-term expectations of the after-service health insurance plan cost increases and the economic environment. Medical cost trend assumptions used for the valuation as at 31 December 20X2, were updated to include escalation rates for future years. As at 31 December 20X2, these escalation rates were a flat health-care yearly escalation rate of [ ] per cent (20X1: [ ] per cent) for non-United States medical plans, health-care escalation rates of [ ] per cent (20X1: [ ] per cent) for all other medical plans except [ ] per cent (20X1: [ ] per cent) for the United States Medicare plan and [ ] per cent (20X1: [ ] per cent) for the United States dental plan, grading down to [ ] per cent (20X1: [ ] per cent) over 10 years.

132.          With regard to the valuation of repatriation benefits as at 31 December 20X2, inflation in travel costs was assumed to be [ ] per cent (20X1: [ ] per cent), on the basis of the projected United States inflation rate over the next 10 years.

133.          Annual leave balances were assumed to [Increase/decrease] at the following annual rates during the staff member's projected years of service: 1-3 years - [ ] days; 4‑8 years - [ ] days; and more than eight years - [ ] days up to the maximum of 60 days. The attribution method has been used for annual leave actuarial valuation since 2014 is in compliance with IPSAS.

Note: Update above paragraphs based on facts and circumstances.

134.          For defined-benefit plans, assumptions regarding future mortality are based on published statistics and mortality tables. Salary increases, retirement, withdrawal and mortality assumptions are consistent with those used by the United Nations Joint Staff Pension Fund in making its actuarial valuation. Appendix D/workers' compensation uses mortality assumptions based on World Health Organization statistical tables.

135.          Note: Add additional explanation based on valuation report.

Movement in post-employment benefits liabilities accounted for as defined-benefit plans

Reconciliation of opening to closing total defined benefit liability

(Thousands of United States dollars)

 

20X2

20X1

Net defined-benefit liability as at 1 January

 

 

Current service cost

 

 

Interest cost

 

 

Total costs recognized in the statement of financial performance

 

 

Benefits paid

 

 

Actuarial (gains)/losses recognized directly in the statement of changes in net assets

 

 

Net defined-benefit liability as at 31 December

 

 

 

136.          The cumulative amount of actuarial gains and losses recognised in Net Assets is USD [ ] (20X1: USD [ ]).

Discount rate sensitivity analysis

137.          The changes in discount rates are driven by the discount curve, which is calculated on the basis of corporate and government bonds. The bonds markets varied over the reporting period, and volatility has an impact on the discount rate assumption. Should the assumption vary by 1 per cent, its impact on the obligations would be as shown below.

Discount rate sensitivity analysis: year-end employee benefit liabilities

(Thousands of United States dollars)

31 December 20X2

After-service health insurance

Repatriation benefits

Annual leave

Increase of discount rate by 1 per cent

 

 

 

As a percentage of year-end liability

 

 

 

Decrease of discount rate by 1 per cent

 

 

 

As a percentage of year-end liability

 

 

 

31 December 20X1

After-service health insurance

Repatriation benefits

Annual leave

Increase of discount rate by 1 per cent

 

 

 

As a percentage of year-end liability

 

 

 

Decrease of discount rate by 1 per cent

 

 

 

As a percentage of year-end liability

 

 

 

 

Medical costs sensitivity analysis

138.          The principal assumption in the valuation of the after-service health insurance is the rate at which medical costs are expected to increase in the future. The sensitivity analysis looks at the change in liability resulting from changes in the medical cost rates while holding other assumptions, such as the discount rate, constant. Should the medical cost trend assumption vary by 1 per cent, this would have an impact on the measurement of the defined-benefit obligations, as shown below.

Medical costs sensitivity analysis: 1 per cent movement in the assumed medical cost trend rates

(Thousands of United States dollars and percentage)

20X2

Increase

Decrease

Effect on the defined-benefit obligation

 

 

 

 

Effect on the aggregate of the current service cost and interest cost

 

 

 

 

20X1

Increase

Decrease

Effect on the defined-benefit obligation

 

 

 

 

Effect on the aggregate of the current service cost and interest cost

 

 

 

 

 

139.          Note: Add additional explanation on medical cost trends rate based on valuation report.

Back to top

Other defined-benefit plan information

140.          Benefits paid for 20X2 are estimates of what would have been paid to separating staff and/or retirees during the year based on the pattern of rights acquisition under each scheme: after-service health insurance, repatriation and commutation of accrued annual leave. The estimated defined-benefits payments (net of participants' contributions in these schemes) are shown in the table below.

Estimated defined-benefit payments, net of participants' contributions

(Thousands of United States dollars)

 

After-service health insurance

Repatriation benefits

Annual leave

Total

20X3

 

 

 

 

20X2

 

 

 

 

 

Historical information: total liability for after-service health insurance, repatriation benefits and annual leave as at 31 December

(Millions of United States dollars)

 

20X1

20Y3

20Y2

20Y1

20Y0

Present value of the defined-benefit obligations

 

 

 

 

 

 

Accrued salaries and allowances

141.          Accrued salaries and allowances comprise USD [ ] million (20X1: USD [ ] million) relating to medical and dental self-insurance claims incurred and received but not paid. The remaining balance relates to home leave benefits of USD [ ] million, and USD [ ] million relates to other payables and accruals for repatriation grant payables, and other allowances.

United Nations Joint Staff Pension Fund

142.          The regulations of the United Nations Joint Staff Pension Fund state that the Pension Board is to have an actuarial valuation made of the Fund at least once every three years by the consulting actuary. The practice of the Pension Board has been to carry out an actuarial valuation every two years using the open group aggregate method. The primary purpose of the actuarial valuation is to determine whether the current and estimated future assets of the Pension Fund will be sufficient to meet its liabilities.

143.          The Organization's financial obligation to the Pension Fund consists of its mandated contribution, at the rate established by the General Assembly (currently at 7.90 per cent for participants and 15.80 per cent for member organizations) together with a share of any actuarial deficiency payments under article 26 of the regulations of the Fund. Such deficiency payments are payable only if and when the Assembly has invoked the provision of article 26, following a determination that there is a requirement for deficiency payments based on an assessment of the actuarial sufficiency of the Pension Fund as at the valuation date. Each member organization is to contribute to that deficiency an amount proportionate to the total contributions that each paid during the three years preceding the valuation date.

144.          The actuarial valuation performed as at 31 December 20Y3 revealed an actuarial [deficit / surplus] of [ ] per cent (compared with [ ] per cent in the 20Y1 valuation) of pensionable remuneration, implying that the theoretical contribution rate required to achieve balance as at 31 December 20Y3 was [ ] per cent of pensionable remuneration, compared with the actual contribution rate of [ ] per cent.

145.          As at 31 December 20Y3, the funded ratio of actuarial assets to actuarial liabilities, assuming no future pension adjustments, was [ ] per cent (compared with [ ] per cent in the 20Y1 valuation). The funded ratio was [ ] per cent (compared with [ ] per cent in the 20Y1 valuation) when the current system of pension adjustments was taken into account.

146.          After assessing the actuarial sufficiency of the Pension Fund, the consulting actuary concluded that there was [no] requirement, as at 31 December 20Y3, for deficiency payments under article 26 of the regulations of the Fund because the actuarial value of assets [exceeded / below] the actuarial value of all accrued liabilities under the Fund. In addition, the market value of assets [Exceeded / below] the actuarial value of all accrued liabilities as at the valuation date. At the time of reporting, the General Assembly had [not] invoked the provision of article 26.

147.          In December 2012 and April 2013, the General Assembly authorized an increase to age 65 in the normal retirement age and in the mandatory age of separation, respectively, for new participants in the Pension Fund, with effect not later than from 1 January 2014. The related change to the Fund's regulations was approved by the Assembly in December 2013. The increase in the normal retirement age is reflected in the actuarial valuation of the Fund as at 31 December 20Y3. The Board of Auditors carries out an annual audit of the Fund and reports to the Pension Board on the audit every year. The Fund publishes quarterly reports on its investments.

148.          In 20X2, the Organization's contributions to the Pension Fund amounted to USD [ ] million (20X1: USD [ ] million).

Fund for compensation payments: Appendix D/workers' compensation

149.          The fund for compensation payments relates to the payment of compensation with regard to death, injury or illness attributable to the performance of official duties. The rules governing the compensation payments are under Appendix D to the Staff Rules. The fund allows the Organization to continue to fulfil its obligation to make compensation payments for death, injury or illness. The fund derives its revenue from a charge of 1 per cent of the net base remuneration, including post adjustment for eligible personnel. It covers Appendix D claims submitted by personnel, covering monthly death and disability benefits and lump sum payments for injury or illness as well as medical expenses.

150.          Note: Where applicable, add any new resolutions that will have impact on staff benefits.

Data source to compile Financial Statements notes disclosure:

Significant data for disclosure of benefits defined benefit plans can be directly obtained from actuarial valuation report.

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Employee Benefits.

 

4.20       Note 20: Provisions

(Thousands of United States dollars)

 

Credits to Member States

Credits to donors

Litigation and claims

Restoration

Insurance claims (incurred but not reported)

[Additional items to be added based on facts & circumstances]

Total

Provisions as at 31 December 20X1

 

 

 

 

 

 

 

Additional provision made

 

 

 

 

 

 

 

Amounts used

 

 

 

 

 

 

 

Amounts reversed

 

 

 

 

 

 

 

Provisions as at 31 December 20X2

 

 

 

 

 

 

 

Current

 

 

 

 

 

 

 

Non-current

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

(Thousands of United States dollars)

 

Credits to Member States

Credits to donors

Litigation and claims

Restoration

Insurance claims (incurred but not reported)

[Additional items to be added based on facts & circumstances]

Total

Provisions as at 31 December 20X0

 

 

 

 

 

 

 

Additional provision made

 

 

 

 

 

 

 

Amounts used

 

 

 

 

 

 

 

Amounts reversed

 

 

 

 

 

 

 

Provisions as at 31 December 20X1

 

 

 

 

 

 

 

Current

 

 

 

 

 

 

 

Non-current

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

151.          Credits to Member States and donors: The provisions estimate the level of refunds that is expected to be given back to Member States and donors for unencumbered balances of contributions received. Note: Provide more details and update based on facts and circumstances.

152.          Litigation and claims: Note: Provide more details and update based on facts and circumstances.

153.          Restoration: Note: Provide more details and update based on facts and circumstances.

154.          Note: Additional items to be added based on facts and circumstances.

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Provisions, Contingent Liabilities and Contingent Assets.

 

4.21       Note 21: Tax Equalization Fund liability

155.          The Tax Equalization Fund was established under the provisions of General Assembly resolution 973 (X) to equalize the net pay of all staff members whatever their national tax obligations. The Fund operationally reports as income staff assessment with respect to staff members financed under the regular budget, assessed peacekeeping operations and the Tribunals.

156.          The Fund includes as expenditure credits against the regular budget for the assessments of Member States that do not levy taxes on the United Nations income of their nationals with respect to peacekeeping, the Residual Mechanism and the international tribunals peacekeeping the Residual . Member States that do levy income taxes on their nationals working for the Organization do not receive this credit in full. Instead, their share is utilized in the first instance to reimburse staff members for taxes paid on their United Nations income. Such reimbursements for taxes paid are partially reported as expenditure by the Tax Equalization Fund. Staff members financed by extrabudgetary funds who are required to pay income tax are reimbursed directly from the resources of those funds. Since the Organization acts as an agent in this arrangement, net of the related revenue and expenses is reported as a payable in these financial statements.

157.          The cumulative surplus accumulated in the Tax Equalization Fund as at 31 December 20X2 was USD [ ] million (20X1: USD [ ] million), consisting of amounts payable to the United States of America at year end of USD [ ] million (20X1: USD [ ] million) and to other Member States of USD [ ] million (20X1: USD [ ] million). In addition, the Tax Equalization Fund had an estimated tax liability of USD [ ] million relating to the 20X2 and prior tax years (20X1: USD [ ] million). Note: Update based on facts and circumstances.

Back to top

4.22       Note 22: Other liabilities

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X2

Payables to other Secretariat reporting entities

 

 

 

Liabilities under donated right-to-use arrangements

 

 

 

Finance lease liability

 

 

 

Straight-lining of operating lease

 

 

 

Other liabilities

 

 

 

[Line items to be added based on facts and circumstances]

 

 

 

Total other liabilities

 

 

 

 

(Thousands of United States dollars)

 

Current

Non-current

Total 31 December 20X1

Payables to other Secretariat reporting entities

 

 

 

Liabilities under donated right-to-use arrangements

 

 

 

Finance lease liability

 

 

 

Straight-lining of operating lease

 

 

 

Other liabilities

 

 

 

[Line items to be added based on facts and circumstances]

 

 

 

Total other liabilities

 

 

 

 

4.23       Note 23: Activities controlled by the Organization

158.          Add a note on activities controlled or managed by the Organization or refer to Annexure as deemed necessary, i.e. Self-Insurance, controlled multi-partner trust funds administered by the United Nations Development Programmed Multi-Partner Trust Fund Office.

(Thousands of United States dollars)

 

[Item to be added based on facts & circumstances]

[Item to be added based on facts & circumstances]

Total

Revenue

 

 

 

Expenses

 

 

 

Net surplus/(deficit)

 

 

 

Net assets as at 31 December 20X1

 

 

 

Net assets as at 31 December 20X2

 

 

 

 

(Thousands of United States dollars)

 

[Item to be added based on facts & circumstances]

[Item to be added based on facts & circumstances]

Total

Revenue

 

 

 

Expenses

 

 

 

Net surplus/(deficit)

 

 

 

Net assets as at 31 December 20X0

 

 

 

Net assets as at 31 December 20X1

 

 

 

 

4.24       Note 24: Interest in joint ventures

Interest in joint ventures accounted for using the equity method

Joint ventures accounted for using the equity method, as at 31 December 20X2

(Thousands of United States dollars)

 

Net assets/ (liability) as at 1 January 20X2

Statement of changes in net assets

Statement of financial performance: surplus/(deficit) for the year

Net assets/ (liability) as at 31 December

20X2

 

 

Actuarial gains/(losses) relating to actuarial valuation of employee benefit liabilities

Other changes

 

 

 

 

 

 

 

 

Interest in joint ventures: non-current assets

 

 

International Trade Centre (ITC)

 

 

 

 

 

 

United Nations System Staff College

 

 

 

 

 

 

Vienna International Centre Major Repair and Replacement Fund

 

 

 

 

 

 

[Add other joint ventures]

 

 

 

 

 

 

Total non-current asset

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest in joint ventures: non-current liability

 

 

 

United Nations Office at Vienna

 

 

 

 

 

 

Other joint ventures

 

 

 

 

 

 

[Add other joint ventures]

 

 

 

 

 

 

Total non-current liability

 

 

 

 

 

 

Net interest in joint ventures

 

 

 

 

 

 

 

Net contribution to joint ventures:

 

 

 

Statement II: Contributions to and share of deficit of joint ventures accounted for on an equity basis:

 

 

 

 

Joint ventures accounted for using the equity method as at 31 December 20X1

(Thousands of United States dollars)

 

Net assets/ (liability) as at 1 January 20X1

Statement of changes in net assets

Statement of financial performance: surplus/(deficit) for the year

Net assets/ (liability) as at 31 December

20X1

 

 

Actuarial gains/(losses) relating to actuarial valuation of employee benefit liabilities

Other changes

 

 

 

 

 

 

 

 

Interest in joint ventures: non-current asset

 

 

International Trade Centre (ITC)

 

 

 

 

 

 

United Nations System Staff College

 

 

 

 

 

 

[Add other joint ventures]

 

 

 

 

 

 

Total non-current asset

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest in joint ventures: non-current liability

 

 

 

United Nations Office at Vienna

 

 

 

 

 

 

Other joint ventures

 

 

 

 

 

 

[Add other joint ventures]

 

 

 

 

 

 

Total non-current liability

 

 

 

 

 

 

Net interest in joint ventures

 

 

 

 

 

 

 

Net contribution to joint ventures:

 

 

 

Statement II: Contributions to and share of deficit of joint ventures accounted for on an equity basis:

 

 

 

a This represents 20XX regular budget contribution to the funds accounted for under the joint venture equity method and is broken down into [Please provide break down details].

Joint venture entities accounted for using the equity method: non-current [assets / liability]

Note: Add explanation of joint venture entities accounted for using the equity method. See example below.

159.          The Organization has significant influence over the operations of [Add joint venture entity]. Accordingly, its [ ] per cent interest, based on its regular budget contribution (USD [ ] million in 20X2), is accounted for using the equity method. A summary of the financial performance and net [assets/liability] position of [Add joint venture entity] is provided below.

Joint ventures accounted for using the equity method: [Joint venture entity]

(Thousands of United States dollars)

 

Year ended 31 December 20X2

Year ended 31 December 20X1

 

Based on [Joint venture entity] financial statements

Organization's share

Based on[Joint venture entity] financial statements

Organization's share

 

 

 

 

 

Current assets

 

 

 

 

Non-current assets

 

 

 

 

Current liabilities

 

 

 

 

Non-current liabilities

 

 

 

 

Net assets / (liabilities)

 

 

 

 

Total revenues

 

 

 

 

Total expenses

 

 

 

 

Net surplus / (deficit)

 

 

 

 

 

Joint venture operations accounted for using the equity method: non-current [assets / liability]

Note: Add explanation of joint venture operations accounted for using the equity method with a summary of the financial performance and net assets position. See examples below.

Joint venture operations accounted for using the equity method: non-current assets

160.          The United Nations System Staff College was created by the General Assembly to improve the effectiveness of the United Nations system. It runs courses and delivers learning initiatives to United Nations personnel. The College operates on a biennial budget approved by its Board. A core portion of the budget is met by the members of the United Nations System Chief Executives Board for Coordination (CEB) in accordance with the cost-sharing formula decided upon by CEB. According to the cost-sharing formula for the 20X2 core contribution, the Organization's share is [] per cent (20X1: [] per cent). A summary of the financial performance and net assets position of the College is shown below.

161.          The Major Repair and Replacement Fund is a jointly financed activity whose contributors are the organizations based at the Vienna International Centre. Its objective is to make major capital improvements to the Centre. The Organization contributed USD [] million to the Fund in 20X2 (20X1: USD [] million), which represents [] per cent of the total revenue received by the Fund in 20X2 (20X1: [] per cent). Additional information and a summary of the financial performance and net assets position of the Fund are presented below.

Back to top

Joint venture operations accounted for using the equity method: non-current liability

162.          These jointly financed operations are established under binding agreements. The Organization has significant influence over these activities, which is, under IPSAS 8, defined as the power to participate in the financial and operating policy decisions of the activities but not to control or jointly control these activities. These jointly financed operations, all of which have the same reporting period as the Organization, are accounted for using the equity method:

(a).       United Nations Office at Vienna: jointly financed operations of the United Nations in Vienna consist of three operations, each of which has a cost-sharing agreement:

(i).         Safety and security;

(ii).       Access control programme of the Vienna International Centre shooting range;

(iii).      Conference and administrative services;

(b).       Safety and security: the Department of Safety and Security is a single security management framework responsible for providing leadership, operational support and oversight of the security management system, ensuring the maximum security for staff and eligible dependents and enabling the safest and most efficient conduct of the programmes and activities of the United Nations system;

(c).        ICSC: ICSC is an independent expert body established by the General Assembly with a mandate to regulate and coordinate the conditions of service of staff in the United Nations common system, while promoting and maintaining high standards in the international civil service;

(d).       Joint Inspection Unit: the Joint Inspection Unit is an independent external oversight body of the United Nations system established by the General Assembly to conduct evaluations, inspections and investigations system-wide;

(e).       CEB secretariat: CEB is the longest standing and highest level coordination forum of the United Nations system. It was established as a standing committee of the Economic and Social Council and is chaired by the Secretary General. While not a policymaking body, CEB supports and reinforces the coordinating role of intergovernmental bodies of the United Nations system on social, economic and related matters.

163.          The Organization's interest in these activities is its share of their net liabilities, which is based on the funding apportionment percentage. These cost-sharing ratios, which vary to reflect key factors such as the number of employees and the total space occupied, are included in the statement of financial performance and statement of financial position tables below.

Joint venture operations accounted for using the equity method: financial statements

Joint venture operations accounted for using the equity method: statement of financial position as at 31 December 20X2

(Thousands of United States dollars)

 

United Nations System Staff College

Vienna International Centre Major Repair and Replacement Fund

United Nations Office at Vienna

Other

Total

 

 

 

 

 

 

Current assets

 

 

 

 

 

Non-current assets

 

 

 

 

 

Total assets

 

 

 

 

 

Current liabilities

 

 

 

 

 

Non-current liabilities

 

 

 

 

 

Total liabilities

 

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

 

Net assets: accumulated surplus/(deficit)

 

 

 

 

 

 

Joint venture operations accounted for using the equity method: statement of financial performance for the year ended 31 December 20X2

(Thousands of United States dollars)

 

United Nations System Staff College

Vienna International Centre Major Repair and Replacement Fund

United Nations Office at Vienna

Other

Total

 

 

 

 

 

 

Revenue

 

 

 

 

 

Expenses

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

Net assets at beginning of year

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

Actuarial gains/(losses) on employee benefit liabilities

 

 

 

 

 

Other changes in net assets

 

 

 

 

 

Net assets at year-end

 

 

 

 

 

Organization's interest in joint venture

 

 

 

 

 

Share of surplus/(deficit) for the year

 

 

 

 

 

Share of actuarial gains/(losses) recognized directly in net assets

 

 

 

 

 

Share of other changes in net assets

 

 

 

 

 

Share of net assets/(liabilities) at year-end

 

 

 

 

 

 

Joint venture operations accounted for using the equity method: statement of financial position as at 31 December 20X1

(Thousands of United States dollars)

 

United Nations System Staff College

Vienna International Centre Major Repair and Replacement Fund

United Nations Office at Vienna

Other

Total

 

 

 

 

 

 

Current assets

 

 

 

 

 

Non-current assets

 

 

 

 

 

Total assets

 

 

 

 

 

Current liabilities

 

 

 

 

 

Non-current liabilities

 

 

 

 

 

Total liabilities

 

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

 

Net assets: accumulated surplus/(deficit)

 

 

 

 

 

 

Joint venture operations accounted for using the equity method: statement of financial performance for the year ended 31 December 20X1

(Thousands of United States dollars)

 

United Nations System Staff College

Vienna International Centre Major Repair and Replacement Fund

United Nations Office at Vienna

Other

Total

 

 

 

 

 

 

Revenue

 

 

 

 

 

Expenses

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

Net assets at beginning of year

 

 

 

 

 

Surplus/(deficit) for the year

 

 

 

 

 

Actuarial gains/(losses) on employee benefit liabilities

 

 

 

 

 

Other changes in net assets

 

 

 

 

 

Net assets at year-end

 

 

 

 

 

Organization's interest in joint venture

 

 

 

 

 

Share of surplus/(deficit) for the year

 

 

 

 

 

Share of actuarial gains/(losses) recognized directly in net assets

 

 

 

 

 

Share of other changes in net assets

 

 

 

 

 

Share of net assets/(liabilities) at year-end

 

 

 

 

 

 

164.          Note: Add explanation of additional jointly controlled operations, jointly controlled assets and joint venture operations accounted for using the equity method.

Back to top

4.25       Note 25: Net assets

Net assets as at 31 December

(Thousands of United States dollars)

 

General Fund and related funds

General trust funds

Long-term, employee benefits funds

Insurance/ workers' compensation funds

Other funds

Total

Net assets as at 31 December 20X1

 

 

 

 

 

 

Prior-period adjustments (note 4)

 

 

 

 

 

 

Restated net assets as at 31 December 20X1

 

 

 

 

 

 

Changes in net assets

 

 

 

 

 

 

Actuarial gains / (losses) on employee benefit liabilities (note 19)

 

 

 

 

 

 

Transfers of funds to / from other organizations/entities

 

 

 

 

 

 

Share of changes recognized by joint ventures directly in net assets (note 24)

 

 

 

 

 

 

Transfers between funds

 

 

 

 

 

 

Other adjustments to net assets

 

 

 

 

 

 

Surplus / (deficit) for the year

 

 

 

 

 

 

[Add additional items recognized in Net assets]

 

 

 

 

 

 

Total changes in net assets

 

 

 

 

 

 

Net assets as at 31 December 20X2

 

 

 

 

 

 

 

Net assets as at 31 December 20X2

(Thousands of United States dollars)

 

General Fund and related funds

General trust funds

Long-term, employee benefits funds

Insurance/ workers' compensation funds

Other funds

Total

Accumulated surplus/deficit

 

 

 

 

 

 

Reserves

 

 

 

 

 

 

Total net assets

 

 

 

 

 

 

 

Net assets as at 31 December 20X1

(Thousands of United States dollars)

 

General Fund and related funds

General trust funds

Long-term, employee benefits funds

Insurance/workers' compensation funds

Other funds

Total

Accumulated surplus/deficit

 

 

 

 

 

 

Reserves

 

 

 

 

 

 

Total net assets

 

 

 

 

 

 

 

Accumulated surplus

165.          The accumulated surplus includes the accumulated surplus of the General Fund and related funds, general trust funds, after-service employee benefit funds, self-insurance plan funds and other funds. Self-insurance plans are recorded fully in the financial statements since the Organization acts as the principal.

Reserves

166.          Reserves comprise a premium stabilization reserve amounting to USD [ ] million (20X1: USD [ ] million) with regard to the United Nations Group Staff Life Insurance Reserve Fund, and USD [ ] million (20X1: USD [ ] million) held for the United Nations Staff Mutual Insurance Society against Sickness and Accident, which is required under its statute to maintain a reserve balance. Note: Update based on facts and circumstances.

United Nations Special Account

167.          Under the provisions of General Assembly resolutions 2053 A (XX) and 3049 A (XXVII), the Special Account has received voluntary contributions from Member States and private donors in order to overcome the financial difficulties of the United Nations and to resolve the Organization's short-term deficit. The year-end balance was USD [ ] million (20X1: USD [ ] million), of which USD [ ] million (20X1: USD [ ] million) relates to the Fund principal from contributions and USD [ ] million (20X1: USD [ ] million) to accumulated surplus. Note: Update based on facts and circumstances.

4.26       Note 26: Revenue from non-exchange transactions

Assessed contributions

168.          Assessed contributions of USD [ ] million (20X1: USD [ ] million) have been recorded in accordance with the Financial Regulations and Rules of the United Nations, the relevant resolutions of the General Assembly and the policies of the United Nations, on the basis of the regular budget scale of assessment. A reconciliation of assessed contributions to gross amounts assessed to Member States is presented below.

(Thousands of United States dollars)

 

20X2

20X1

 

 

 

Gross amounts assessed to Member States

 

 

Additional assessment

 

 

Additional appropriation approved for the year

 

 

Appropriation for the shortfall of the capital master plan [Add relevant resolution no]

 

 

Unencumbered balance for the biennium 20X1-20X2

 

 

Non-member States assessments

 

 

Amount reported in statement II: assessed contributions

 

 

 

Voluntary contributions

(Thousands of United States dollars)

 

20X2

20X1

Voluntary monetary contributions

 

 

Voluntary in-kind contributions of RTU [premises landing rights, vehicle registration, plant, equipment, intangible assets and other goods]

 

 

Voluntary in-kind contributions for donated assets [vehicle, intangible assets and other goods]

 

 

Total voluntary contributions received

 

 

Refunds

 

 

Net voluntary contributions received

 

 

 

169.          During financial year 20X2, the total amount of voluntary contributions in kind recognized for right-to-use arrangements was USD [ ] million and voluntary contributions in kind recognized for donated assets was USD [ ] million.

170.          Total amount of donor pledges or agreements which have not been formalized or which are subject to fundraising activities as at 31 December 20X2 is USD [ ] million(as at 31 December 20X1: USD [ ] million).

171.          Voluntary monetary contributions include USD [ ] million (20X1: USD [ ] million). [Note: Add explanation of which the contribution relating to].

Other transfers and allocations

(Thousands of United States dollars)

 

20X2

20X1

Inter-organizational arrangements

 

 

Other transfers and allocations

 

 

Allocation in kind of vehicle

 

 

[Add/edit line items based on facts and circumstances]

 

 

Total other transfers and allocations

 

 

 

Services in kind

172.          In-kind contributions of technical assistance, experts, security and other services received during the year are not recognized as revenue and therefore not included in the above in-kind contributions revenue. In-kind technical assistance/expert services and other in-kind services received by the Organization during the year amounted to USD [ ] million.

4.27       Note 27: Other revenue

(Thousands of United States dollars)

 

20X2

20X1

Revenue from services rendered

 

 

Insurance claim settlement

 

 

Rental revenue

 

 

Revenue-producing activities and other miscellaneous revenue

 

 

[Add/edit line items based on facts and circumstances]

 

 

Total other exchange revenue

 

 

 

Back to top

4.28       Note 28: Health and dental self-insurance plans

173.          Health and dental insurance plans were established as part of the social security scheme for United Nations staff and retirees. Most of the plans are self-insured and most are managed in two locations:

(a).       Headquarters in New York manages the United States-based health and dental plans, the worldwide plan for internationally recruited field staff and retirees and the medical insurance plan for locally recruited field staff and retirees at designated duty stations;

(b).       The United Nations Office at Geneva manages the United Nations Staff Mutual Insurance Society against Sickness and Accident for United Nations staff and retirees in Geneva, as well as staff and retirees of other Geneva-based organizations.

174.          There are also fully insured health insurance plans. At Headquarters, there is the health insurance plan of New York, which has been closed to new subscribers. In Vienna, staff and retirees are eligible to enrol in the Austrian national health insurance programme and the plans administered by the United Nations Industrial Development Organization (full medical insurance plan and supplementary medical insurance plan). In those instances, premiums collected from staff, retirees and the Organization are recorded as liabilities and paid to the respective insurance providers.

175.          In the case of self-insurance plans, the Organization and the participating subscribers assume the risk of providing health insurance to members. These health insurance plans include:

(a).       United States-based medical and dental plans, comprising Empire Blue Cross, Aetna and Cigna (dental only);

(b).       Worldwide plan for internationally recruited field staff and retirees (administered by Cigna International);

(c).        Medical insurance plan for locally recruited staff and retirees at designated duty stations;

(d).       United Nations Staff Mutual Insurance Society against Sickness and Accident for United Nations staff and retirees in Geneva, as well as staff and retirees of other Geneva-based organizations.

176.          The plans are administered by third-party administrators on behalf of the United Nations or, as in the case of the United Nations Staff Mutual Insurance Society against Sickness and Accident, are self-administered.

177.          The United Nations is responsible for administering or appointing the administrators of all the schemes and, as such, acts as the principal for the self-insurance arrangements as the one being exposed to the risks and rewards associated with the plans. The assets, liabilities, revenue and expenses relating to those plans are therefore reported in the Organization's financial statements. Note 5, Segment reporting, includes self-insurance funds as a separate segment. The statement of financial performance and statement of financial position for the funds is as shown below:

Self-insurance funds: statement of financial position as at 31 December 20X2

(Thousands of United States dollars)

 

Blue Cross, Aetna and Cigna health plans

Medical insurance plan for field local staff

United Nations Staff Mutual Insurance Society against Sickness and Accident

Total

 

 

 

 

 

Assets

 

 

 

 

Cash and cash equivalents

 

 

 

 

Investments

 

 

 

 

Other receivables

 

 

 

 

Other assets

 

 

 

 

Total assets

 

 

 

 

Liabilities

 

 

 

 

Accounts payable and accrued liabilities

 

 

 

 

Employee benefit liabilities

 

 

 

 

Advance receipts

 

 

 

 

Provisions

 

 

 

 

Other liabilities

 

 

 

 

Total liabilities

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

Net assets

 

 

 

 

Accumulated [surplus/deficit]

 

 

 

 

Reserves

 

 

 

 

Total net assets

 

 

 

 

 

Self-insurance funds: statement of financial performance for the year ended 31 December 20X2

(Thousands of United States dollars)

 

Blue Cross, Aetna and Cigna health plans

Medical insurance plan for field local staff

United Nations Staff Mutual Insurance Society against Sickness and Accident

Total

 

 

 

 

 

Revenue

 

 

 

 

Investment revenue

 

 

 

 

Contributions for self-insurance funds

 

 

 

 

Other revenue

 

 

 

 

Total revenue

 

 

 

 

Expenses

 

 

 

 

Self-insurance claims and expenses

 

 

 

 

Employee salaries, allowances and benefits

 

 

 

 

Non-employee compensation and allowances

 

 

 

 

Grants and other transfers

 

 

 

 

Supplies and consumables

 

 

 

 

Depreciation and amortization

 

 

 

 

Travel

 

 

 

 

Other operating expenses

 

 

 

 

Total expenses

 

 

 

 

[Surplus/deficit] for the year

 

 

 

 

 

Self-insurance funds: statement of financial position as at 31 December 20X1

(Thousands of United States dollars)

 

Blue Cross, Aetna and Cigna health plans

Medical insurance plan for field local staff

United Nations Staff Mutual Insurance Society against Sickness and Accident

Total

 

 

 

 

 

Assets

 

 

 

 

Cash and cash equivalents

 

 

 

 

Investments

 

 

 

 

Other receivables

 

 

 

 

Other assets

 

 

 

 

Total assets

 

 

 

 

Liabilities

 

 

 

 

Accounts payable and accrued liabilities

 

 

 

 

Employee benefit liabilities

 

 

 

 

Advance receipts

 

 

 

 

Provisions

 

 

 

 

Other liabilities

 

 

 

 

Total liabilities

 

 

 

 

Net of total assets and total liabilities

 

 

 

 

Net assets

 

 

 

 

Accumulated [surplus/deficit]

 

 

 

 

Reserves

 

 

 

 

Total net assets

 

 

 

 

 

Self-insurance funds: statement of financial performance for the year ended 31 December 20X1

(Thousands of United States dollars)

 

Blue Cross, Aetna and Cigna health plans

Medical insurance plan for field local staff

United Nations Staff Mutual Insurance Society against Sickness and Accident

Total

 

 

 

 

 

Revenue

 

 

 

 

Investment revenue

 

 

 

 

Contributions for self-insurance funds

 

 

 

 

Other revenue

 

 

 

 

Total revenue

 

 

 

 

Expenses

 

 

 

 

Self-insurance claims and expenses

 

 

 

 

Employee salaries, allowances and benefits

 

 

 

 

Non-employee compensation and allowances

 

 

 

 

Grants and other transfers

 

 

 

 

Supplies and consumables

 

 

 

 

Depreciation and amortization

 

 

 

 

Travel

 

 

 

 

Other operating expenses

 

 

 

 

Total expenses

 

 

 

 

[Surplus/deficit] for the year

 

 

 

 

 

Back to top

4.29       Note 29: Expenses

Employee salaries, allowances and benefits

178.          Employee salaries include international, national and general temporary staff salaries, post adjustment and staff assessment. The allowances and benefits include other staff entitlements, including pension and insurance subsidies, staff assignment, repatriation, hardship and other allowances.

(Thousands of United States dollars)

 

20X2

20X1

Salary, wages and other entitlements

 

 

Pension and insurance benefits

 

 

Repatriation and annual leave

 

 

Other benefits

 

 

[Add/edit line items based on facts and circumstances]

 

 

Total employee salaries, allowances and benefits

 

 

 

Grants and other transfers

179.          Grants and other transfers include outright grants and transfers to implementing partners/agencies and other entities, as well as quick-impact projects. The grant and other transfers expenses incurred by the major funds utilizing the various grant-out mechanisms are listed below.

(Thousands of United States dollars)

 

20X2

20X1

Central Emergency Response Fund

 

 

United Nations General Fund

 

 

United Nations Fund for International Partnerships

 

 

[Add/edit line items based on facts and circumstances]

 

 

Total major funds that incurred expenses of grants and other transfers

 

 

Other funds

 

 

Total grants and other transfers

 

 

 

Note: Add additional analysis for implementing partners/agencies and other entities if deemed necessary based on facts and circumstances.

180.          Expenses of outright grants are recognized when the Organization has a binding obligation to pay, primarily upon signing of the agreement by both parties. Transfers to executing agencies or implementing partners are recognized as an expense when funds are disbursed by the Organization.

Other operating expenses

181.          Other operating expenses include maintenance, utilities, contracted services, training, security services, shared services, rent, insurance, allowance for doubtful receivables, allowance for doubtful receivables [Add additional items based on facts and circumstances].

(Thousands of United States dollars)

 

20X2

20X1

Contracted services

 

 

Acquisition of goodsa

 

 

Rent - offices and premises

 

 

Rental - other

 

 

Maintenance expense

 

 

Contributions in kind

 

 

Bad debt/doubtful debt expenses

 

 

Net foreign exchange losses

 

 

Other

 

 

[Add/edit line items based on facts and circumstances]

 

 

Total other operating expenses

 

 

a Acquisition of goods relates to the expenses incurred on purchase of items that do not meet the capitalization criteria.

 

4.30       Note 30: Financial instruments and financial risk management

Objectives and disclosure methodology for risk management disclosures related to financial instruments and investment in cash pools:

The UN reporting entities should provide disclosures that enable evaluation of:

·               The significance of financial instruments in the statement of financial position and statement of financial performance; and

·               The nature and extent of risks arising from financial instruments to which the United Nations is exposed (quantitative disclosure) and how the United Nations manages those risks (qualitative disclosures).

 

The disclosures requirement related to the nature and extent of risk arising from financial instruments and how they have been managed by the reporting entity. IPSAS requires reporting of the metrics that are used internally to manage and measure financial risks.

The standard does not prescribe a format for financial risk disclosures. However, to meet the requirements and to organize the necessary disclosures, each type of risk will be discussed differently. Credit risk needs to be discussed by class of financial instruments, whereas the maturity analysis required to explain liquidity risk exposures focuses on individual financial liabilities. Market risk exposures are explained by type of risk, if applicable, and illustrated using a sensitivity analysis. Alternatively (or additionally) an integrated sensitivity analysis may be presented to explain market risk exposures, if such an approach is used internally to manage financial risks.

Given the integrated structure and that the cash pools sole purpose is investment of the commingled funds from the participants, the UN management views that the risk exposures of each participant are the same as those of the cash pool funds. Each participant will provide full disclosure of the risks inherent in the portfolio of the cash pools in their stand-alone financial statements adopting a 'look through' approach, i.e. each reporting entity will provide a separate note on investments in cash pools. The UN Treasury will be responsible to compile disclosure note on cash pools activities.

Notes 30 and 31 include illustrative language and format for risk management disclosures. The illustrative disclosures should not be considered the only acceptable form of presentation. Alternative presentations to those proposed in this section will be equally acceptable if they comply with the specific disclosure requirements prescribed in IPSAS. The form and content for risk management disclosure should be based on facts and circumstance of each UN Secretariat reporting entity.

Additional guidance on financial reporting requirements is included in the Corporate Guidance on Financial Instruments.

 

Summary of financial instruments

(Thousands of United States dollars)

Note

31 December 20X2

31 December 20X1

 

 

 

 

Financial assets

 

 

 

Fair value through the surplus or deficit

 

 

 

Short-term investments: main poola

8, 31

 

 

Short-term investments: euro poola

8, 31

 

 

Short-term investments: United Nations Staff Mutual Insurance Society against Sickness and Accident

8

 

 

Derivative instruments: currency forward contracts

8

 

 

Total short-term investments

 

 

 

Long-term investments: main pool

8, 31

 

 

Long-term investments: United Nations Staff Mutual Insurance Society against Sickness and Accident

8

 

 

Total long-term investments

 

 

 

Total fair value through the surplus or deficit investments

 

 

 

Cash and cash equivalents

 

 

 

Cash and cash equivalents: main pool

7, 31

 

 

Cash and cash equivalents: euro pool

7, 31

 

 

Cash and cash equivalents: United Nations Staff Mutual Insurance Society against Sickness and Accident

7

 

 

Cash and cash equivalents - other

7

 

 

Total cash and cash equivalents

 

 

 

Loans and receivables

 

 

 

Assessed contributions

9

 

 

Voluntary contributions

10

 

 

Other receivables

11

 

 

Other assets (excluding advances and deferred charges)

13

 

 

Total of cash and cash equivalents, receivables from exchange and non-exchange transactions and loans

 

 

 

Total carrying amount of financial assets

 

 

 

Of which relates to financial assets held in main pool

31

 

 

Of which relates to financial assets held in euro pool

31

 

 

Of which relates to financial assets held in the United Nations Staff Mutual Insurance Society against Sickness and Accident

 

 

 

Financial liabilities at amortized cost

 

 

 

Accounts payable and accrued liabilities

17

 

 

Tax Equalization Fund liability

21

 

 

Other liabilities

22

 

 

Total carrying amount of financial liabilities

 

 

 

Summary of net revenue from financial assets

 

 

 

Net cash pool revenue

 

 

 

Net United Nations Staff Mutual Insurance Society against Sickness and Accident gain/(loss)

 

 

Other investment revenue

 

 

 

Total net revenue from financial assets

 

 

 

 

Back to top

Financial risk management

Overview

182.          The Organization has exposure to the following financial risks:

(a).       Credit risk;

(b).       Liquidity risk;

(c).        Market risk.

183.          The present note and note 31: Financial instruments: cash pools, present information on the Organization's exposure to those risks, the objectives, policies and processes for measuring and managing risk, and the management of capital.

Risk management framework

184.          The Organization's risk management practices are in accordance with its Financial Regulations and Rules and Investment Management Guidelines. The Organization defines the capital that it manages as the aggregate of its net assets, which comprises accumulated fund balances and reserves. Its objectives are to safeguard its ability to continue as a going concern, to fund its asset base and to accomplish its objectives. The Organization manages its capital in the light of global economic conditions, the risk characteristics of the underlying assets and its current and future working capital requirements.

Financial risk management: credit risk

185.          Credit risk is to the risk of financial loss resulting from a counterparty to a financial instrument failing to meet on its contractual obligations. Credit risk arises from cash and cash equivalents, investments, deposits and forward currency contracts with financial institutions, as well as credit exposure to outstanding receivables. The carrying value of financial assets is to the maximum exposure to credit risk.

186.          The investment management function is centralized at the United Nations Treasury. Other areas are not permitted, in normal circumstances, to engage in investing. An area may receive exceptional approval when conditions warrant investing locally under specified parameters that comply with the Investment Management Guidelines.

Credit risk: contributions receivable and other receivables

187.          A large portion of the contributions receivable is due from sovereign Governments and supranational agencies, including other United Nations entities that do not have significant credit risk. The maximum exposure to credit risk of financial assets equals their carrying amount. As at the reporting date, the Organization held [no] collateral as security for receivables. Note: Update based on facts and circumstances.

Credit risk: allowance for doubtful receivables

188.          The Organization evaluates the allowance for doubtful receivables at each reporting date. An allowance is established when there is objective evidence that the Organization will not collect the full amount due. Management-approved write-offs under the Financial Regulations and Rules or reversals of previously impaired receivables are recognized directly in the statement of financial performance. The movement in the allowances account during the year is shown below.

Movement in the allowance for doubtful receivables

(Thousands of United States dollars)

 

Total allowance for doubtful receivables

 

 

As at 1 January 20X1

 

Net movement

 

As at 31 December 20X1

 

Net movement

 

As at 31 December 20X2

 

 

189.          The ageing and associated allowance of assessed contributions receivable is as shown below.

Ageing of assessed contributions receivable

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

 

Gross receivable

Allowance

Gross receivable

Allowance

 

 

 

 

 

Less than one year

 

 

 

 

One to two years

 

 

 

 

More than two years

 

 

 

 

Total

 

 

 

 

 

190.          The ageing and associated allowance of receivables other than assessed contributions is as shown below.

Ageing of voluntary contribution and other receivables

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

 

Gross receivable

Allowance

Gross receivable

Allowance

 

 

 

 

 

Neither past due nor impaired

 

 

 

 

Less than one year

 

 

 

 

One to two years

 

 

 

 

Two to three years

 

 

 

 

More than three years

 

 

 

 

Total

 

 

 

 

 

Credit risk: cash and cash equivalents

191.          At the year end, the Organization had cash and cash equivalents of USD [ ] million (20X1: USD [ ] million), which is the maximum credit exposure on those assets.

Credit risk: currency forward contracts

192.          The counterparty risk of forward contracts is limited to the profit or loss on the contract, not the notional amount. The outstanding forward contracts were performed with three banks. As at year end, the counterparties had a [Fitch] viability rating of ['a' and 'a+']. Note: Update based on facts and circumstances.

Credit risk: investment of [Add name of investment i.e. United Nations Staff Mutual Insurance Society against Sickness and Accident]

Note: Add necessary information related to investment (i.e. the United Nations Staff Mutual Insurance Society against Sickness and Accident) credit risk based on facts and circumstances.

193.          The credit ratings used are those determined by major credit-rating agencies; Standard & Poor's, Moody's and Fitch are used to rate bonds and discounted instruments, and the Fitch viability rating is used to rate bank term deposits. Note: Update based on facts and circumstances. At year end, the [Investment] credit ratings, determined by major credit-rating agencies, were as shown below.

 

Ratings as at 31 December 20X2

Ratings as at 31 December 20X1

Bonds (Long term ratings)

 

 

 

 

 

AAA

AA+/AA/AA-

A+/A

NR

AAA

AA+/AA/AA-

A+/A/A-

NR

Standard &Poor's

 

 

 

 

 

 

 

 

Fitch

 

 

 

 

 

 

 

 

 

Aaa

Aa1/Aa2/Aa3

A1

NR

Aaa

Aa1/Aa2/Aa3

NR

Moody's

 

 

 

 

 

 

 

 

 

Key points on compilation of information for credit risk disclosures:

·               Information about exposure to credit risk should be by class of financial instrument. Financial instruments in the same class share economic characteristics with respect to the risk being disclosed (in this case, credit risk). For example, a reporting entity might determine that Voluntary contribution receivables, Assessed contribution receivables, other receivables, Investments in cash pools each have different economic characteristics.

·               In respect of the maximum exposure to credit risk, the amount that best represents the reporting entity's maximum exposure to credit risk relating to financial assets is typically the gross carrying amount, net of:

-any amounts offset in accordance with IPSAS 32; and

-any impairment losses recognized in accordance with IPSAS 29.

·               In respect of information about credit quality of financial assets that are neither past due nor impaired the reporting entity should include:

-An analysis of credit exposures;

-The nature of the counterparty;

-Historical information about counterparty default rates; and

-Any other information used to assess credit quality.

·               Information about collateral held as security and of other credit enhancements the reporting entity should be included if applicable to the reporting entity.

 

Financial risk management: liquidity risk

194.          Liquidity risk is the risk that the Organization might not have adequate funds to meet its obligations as they fall due. The Organization's approach to managing liquidity is to ensure that it will always have sufficient liquidity to meet its liabilities when due, under both normal and stressed conditions, without incurring unacceptable losses or risking damage to the Organization's reputation.

195.          The Financial Regulations and Rules of the United Nations require that expenses be incurred after the receipt of funds from donors, thereby considerably reducing the liquidity risk with regard to contributions, which are a largely stable annual cash flow. Exceptions to incurring expenses before the receipt of funds are permitted only if specified risk management criteria are adhered to with regard to amounts receivable.

Back to top

196.          The Organization performs cash flow forecasting and monitors rolling forecasts of liquidity requirements to ensure that there is sufficient cash to meet operational needs. Investments are made with due consideration to the cash requirements for operating purposes based on cash flow forecasting. The Organization maintains a large portion of its investments in cash equivalents and short-term investments sufficient to cover its commitments as and when they fall due.

Liquidity risk: investment of [Add name of investment i.e. United Nations Staff Mutual Insurance Society against Sickness and Accident]

Note: Add necessary information related to investment (i.e. the United Nations Staff Mutual Insurance Society against Sickness and Accident) liquidity risk based on facts and circumstances.

Liquidity risk: financial liabilities

197.          The exposure to liquidity risk is based on the notion that the entity may encounter difficulty in meeting its obligations associated with financial liabilities. This is highly unlikely owing to the cash and cash equivalents, receivables and investments available to the entity and internal policies and procedures put in place to ensure that there are appropriate resources to meet its financial obligations. As at the reporting date, the Organization had pledged USD [ ] million (20X1: USD [ ] million) collateral for any liabilities or contingent liabilities, and during the year USD [ ] million of accounts payable and/or other liabilities were forgiven by third parties. Maturities for financial liabilities based on the earliest date at which the Organization can be required to settle each financial liability are as shown below.

Maturities for financial liabilities as at 31 December 20X2

(Undiscounted thousands of United States dollars)

 

< 3 months

3 to 12 months

> 1 year

Total

Accounts payable and accrued liabilities

 

 

 

 

Tax Equalization Fund liability

 

 

 

 

Other liabilities

 

 

 

 

[Add financial liability line items]

 

 

 

 

Total

 

 

 

 

 

Maturities for financial liabilities as at 31 December 20X1

(Undiscounted thousands of United States dollars)

 

< 3 months

3 to 12 months

> 1 year

Total

Accounts payable and accrued liabilities

 

 

 

 

Tax Equalization Fund liability

 

 

 

 

Other liabilities

 

 

 

 

[Add financial liability line items]

 

 

 

 

Total

 

 

 

 

 

Note:

·               Any inter-fund / or inter organizational arrangement in place for short term liquidity management issues if any should be mentioned.

·               The Organization shall disclose a maturity analysis of financial assets it holds for managing liquidity risk (e.g., financial assets that are readily saleable or expected to generate cash inflows to meet cash outflows on financial liabilities), if that information is necessary to enable users of its financial statements to evaluate the nature and extent of liquidity risk.

Key points on compilation of information for liquidity risk disclosures:

Applicability for following adjustment to carrying value should be assessed:

·               For the maturity analyses based on contractual cash flows, when counterparty has a choice of when an amount is paid, the liability is included on the basis of the earliest date on which the entity can be required to pay. For example, financial liabilities that an entity can be required to repay on demand are included in the earliest time band.

·               When an entity has issued a financial guarantee contract, the maximum amount of the guarantee is allocated to the earliest period in which the guarantee could be called.

·               The amounts disclosed in the maturity analyses on a contractual basis are the contractual undiscounted cash flows (including principal and interest payments). For example: Gross finance lease obligations, prices specified in forward agreements to purchase financial assets for cash, contractual amounts to be exchanged in a derivative financial instrument.

·               Where an entity voluntarily presents a maturity analysis of financial assets, it should be prepared on the basis of information provided internally to key management personnel. It may be based either on contractual or expected maturity dates, depending on how the risk is managed.

 

Financial risk management: market risk

198.          Market risk is the risk that changes in market prices, such as foreign exchange rates, interest rates and prices of investment securities, will affect the Organization's revenue or the value of its financial assets and liabilities. The objective of market risk management is to manage and control market risk exposures within acceptable parameters while optimizing the Organization's fiscal position.

Market risk: interest rate risk

199.          Interest rate risk is the risk of variability in financial instruments' fair values or future cash flows due to a change in interest rates. In general, as an interest rate rises, the price of a fixed-rate security falls, and vice versa. Interest rate risk is commonly measured by the fixed-rate security's duration, with duration being a number expressed in years. The longer the duration, the greater the interest rate risk. The main exposure to interest rate risks relates to the cash pools and is considered in note 31: Financial instruments: cash pools. [Note: Add information related to other investments (i.e. the United Nations Staff Mutual Insurance Society against Sickness and Accident) interest rate risk based on facts and circumstances].

Market risk: currency risk

200.          Currency risk refers to the risk that the fair value or future cash flows of a financial instrument will fluctuate owing to changes in foreign exchange rates. The Organization has transactions, assets and liabilities in currencies other than in its functional currency and is exposed to currency risk arising from fluctuations in exchange rates. Management policies and the Investment Management Guidelines require the Organization to manage its currency risk exposure.

201.          The Organization's financial assets and liabilities are primarily denominated in United States dollars. Non-United States dollar financial assets primarily relate to investments in addition to cash and cash equivalents and receivables held to support local operating activities where transactions are made in local currencies. The Organization maintains a minimum level of assets in local currencies and, whenever possible, maintains bank accounts in United States dollars. The Organization mitigates currency risk exposure by structuring contributions from donors in foreign currency to correspond to the foreign currency needs for operational purposes.

202.          The most significant exposure to currency risk relates to cash pool, cash and cash equivalents and investment balances. As at the reporting date, the non-United States dollar denominated balances in those financial assets were primarily euros and Swiss francs, along with [ ] other currencies, as shown below.

Currency exposure as at 31 December 20X2

(Thousands of United States dollars)

 

United States dollar

Euro

Swiss franc

Other

Total

Main cash pool

 

 

 

 

 

Euro cash pool

 

 

 

 

 

Subtotal

 

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investment

 

 

 

 

 

[Additional line items on investments]

 

 

 

 

 

Total

 

 

 

 

 

 

Currency exposure as at 31 December 20X1

(Thousands of United States dollars)

 

United States dollar

Euro

Swiss franc

Other

Total

Main cash pool

 

 

 

 

 

Euro cash pool

 

 

 

 

 

Subtotal

 

 

 

 

 

United Nations Staff Mutual Insurance Society against Sickness and Accident investment

 

 

 

 

 

[Additional line items on investments]

 

 

 

 

 

Total

 

 

 

 

 

 

Currency risk: sensitivity analysis

203.          A strengthening or weakening of the euro and Swiss franc United Nations operational rates of exchange as at the reporting date would have affected the measurement of investments denominated in a foreign currency and increased or decreased the net assets and surplus or deficit by the amounts shown below. This analysis is based on foreign currency exchange rate variances considered to be reasonably possible at the reporting date. The analysis assumes that all other variables, in particular interest rates, remain constant.

Currency exposure sensitivity analysis

(Thousands of United States dollars)

 

As at 31 December 20X2

As at 31 December 20X1

 

Effect on net assets/surplus or deficit

Effect on net assets/surplus or deficit

 

Strengthening

Weakening

Strengthening

Weakening

 

 

 

 

 

Euro (10 per cent movement)

 

 

 

 

Swiss franc (10 per cent movement)

 

 

 

 

 

Key points on compilation of information for foreign currency risk disclosures:

·               Financial assets denominated in currency other than USD:

·               Sensitivity analysis: The foreign exchange sensitivity analysis should be computed in excel based on a 'reasonably possible' change to exchange rate.

A 'reasonably possible' change of FX rates can be estimated using both statistical and non-statistical analyses. The statistical analysis can be based on main currency movement for last few years. This information should then be revised and adjusted for reasonableness under the current economic circumstances.

 

Back to top

Currency risk: forward contracts

204.          In 20X2, he Organization entered into United States dollar to Swiss franc and euro forward contracts to hedge against currency risk in relation to the operations of the United Nations Office at Geneva being exposed to risks arising from fluctuations in payments for staff costs in Swiss francs and euros. Net realized foreign exchange [gains/losses] from those contracts amounted to USD [ ] million (20X1: USD [ ] million) for the year. The [gains/losses] were recorded against employee benefits, the result of the [gain/loss] being a [decrease/increase] in employee benefit expenses. There were [ ] (20X1: [ ]) forward contracts outstanding as at 31 December 20X2 with a notional amount of [ ] million Swiss francs and [ ] million euros with an unrealized [gain/loss] of USD [ ] million, maturing in 20X3.

Other market price risk

205.          The Organization is not exposed to other significant market price risk as it has limited exposure to price-related risk with respect to expected purchases of certain commodities used in normal operations. Therefore, change in those prices can only alter cash flows by an immaterial amount.

Note: Risk management disclosures above are for illustrative purpose, the Organization should edit/add disclosures based on analysis that is being carried out to manage various types of risk.

Accounting classifications and fair value

206.          The carrying value of fair value through surplus or deficit investments is fair value. For cash and cash equivalents, receivables and accounts payable, carrying value is a fair approximation of fair value.

Fair value hierarchy

207.          The table below analyses financial instruments carried at fair value, by the fair value hierarchy levels. The levels are defined as:

(a).       Level 1: quoted prices (unadjusted) in active markets for identical assets or liabilities;

(b).       Level 2: inputs other than quoted prices included within level 1 that are observable for the asset or liability, either directly (that is, as prices) or indirectly (that is, derived from prices);

(c).        Level 3: inputs for the asset or liability that are not based on observable market data (that is, unobservable inputs).

208.          The fair value of financial instruments traded in active markets is based on quoted market prices at the reporting date and is determined by the independent custodian based on valuation of securities sourced from third parties. A market is regarded as active if quoted prices are readily and regularly available from an exchange, dealer, broker, industry group, pricing service or regulatory agency and those prices represent actual and regularly occurring market transactions on an arm's length basis. The quoted market price used for financial assets held by the cash pools is the current bid price.

209.          The fair value of financial instruments that are not traded in an active market is determined by using valuation techniques that maximize the use of observable market data. If all significant inputs required to determine the fair value of an instrument are observable, the instrument is included in level 2.

210.          There were no level 3 financial assets or any liabilities carried at fair value or any transfers of financial assets between fair value hierarchy classifications. The fair value hierarchy for the cash pools is disclosed in note 31: Financial instruments: cash pools. Note: Update based on facts and circumstances.

Fair value hierarchy: [United Nations Staff Mutual Insurance Society against Sickness and Accident]

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

 

Level 1

Level 2

Level 3

Total

Level 1

Level 2

Level 3

Total

 

 

 

 

 

 

 

 

 

Financial assets at fair value through surplus or deficit

 

 

 

 

 

 

 

 

Exchange - traded fund

 

 

 

 

 

 

 

 

Bonds - corporate

 

 

 

 

 

 

 

 

Bonds - non-United States agencies

 

 

 

 

 

 

 

 

Bonds - non-United States sovereigns

 

 

 

 

 

 

 

 

Bonds - supranationals

 

 

 

 

 

 

 

 

[Add additional line items based on facts and circumstances]

 

 

 

 

 

 

 

 

Total fair value through surplus or deficit [i.e. United Nations Staff Mutual Insurance Society against Sickness and Accident] assets

 

 

 

 

 

 

 

 

 

4.31       Note 31: Financial instruments: cash pools

211.          In addition to directly held cash and cash equivalents and investments, the Organization participates in the United Nations Treasury cash pools. Pooling the funds has a positive effect on overall investment performance and risk because of economies of scale and the ability to spread yield curve exposures across a range of maturities. The allocation of cash pool assets (cash and cash equivalents, short-term investments and long-term investments) and revenue is based on each participating entity's principal balance.

212.          The Organization participates in two United Nations Treasury managed cash pools:

(a).       The main pool, which comprises operational bank account balances in a number of currencies and investments in United States dollars;

(b).       The euro pool, which comprises investments in euros. The pool participants are mostly offices of the Secretariat away from Headquarters that may have a surplus of euros from their operations.

213.          As at 31 December 20X2, the cash pools held total assets of USD [ ] million (20X1: USD [ ] million), of which USD [ ] million (20X1: USD [ ] million) was due to the Organization, and its share of revenue from cash pools was USD [ ] million (20X1: USD [ ] million).

Summary of assets and liabilities of the cash pools as at 31 December 20X2

(Thousands of United States dollars)

Main pool

Euro pool

Total

Fair value through surplus or deficit

Short term investments

Long term investments

Total fair value through surplus or deficit investments

Loans and receivables

Cash and cash equivalents

Accrued investment revenue

 

 

 

Total loans and receivables

 

 

 

Total carrying amount of financial assets

Cash pool liabilities

 

 

 

Payable to funds reported in United Nations volume I

 

 

 

Payable to other cash pool participants

 

 

 

Total liabilities

 

Net assets

 

 

Summary of revenue and expenses of the cash pools for the year ended 31 December 20X2

(Thousands of United States dollars)

Main pool

Euro pool

Total

Investment revenue

 

 

 

Foreign exchange [gains/losses]

 

 

 

Unrealized [gains/losses]

 

 

 

Bank fees

 

 

 

[Add additional line items based on facts and circumstances]

 

 

 

Revenue from cash pools

 

 

Summary of assets and liabilities of the cash pools as at 31 December 20X1

(Thousands of United States dollars)

Main pool

Euro pool

Total

Fair value through surplus or deficit

Short term investments

Long term investments

Total fair value through surplus or deficit investments

Loans and receivables

Cash and cash equivalents

Accrued investment revenue

 

 

 

Total loans and receivables

 

 

 

Total carrying amount of financial assets

Cash pool liabilities

 

 

 

Payable to funds reported in United Nations volume I

 

 

 

Payable to other cash pool participants

 

 

 

Total liabilities

 

Net assets

 

 

Summary of revenue and expenses of the cash pools for the year ended 31 December 20X1

(Thousands of United States dollars)

Main pool

Euro pool

Total

Investment revenue

 

 

 

Foreign exchange [gains/losses]

 

 

 

Unrealized [gains/losses]

 

 

 

Bank fees

 

 

 

[Add additional line items based on facts and circumstances]

 

 

 

Revenue from cash pools

 

 

Financial risk management

214.          The United Nations Treasury is responsible for investment and risk management for the cash pools, including conducting investment activities in accordance with the Investment Management Guidelines.

215.          The objective of investment management is to preserve capital and ensure sufficient liquidity to meet operating cash requirements while attaining a competitive market rate of return on each investment pool. Investment quality, safety and liquidity are emphasized over the market-rate-of-return component of the objectives.

216.          An investment committee periodically evaluates investment performance and assesses compliance with the Guidelines and makes recommendations for updates thereto.

Back to top

Financial risk management: credit risk

217.          The Investment Management Guidelines require ongoing monitoring of issuer and counterparty credit ratings. Permissible cash pool investments may include, but not restricted to, bank deposits, commercial paper, supranational securities, government agency securities and government securities with maturities of five years or less. The cash pools do not invest in derivative instruments such as asset-backed and mortgage-backed securities or equity products.

218.          The Guidelines require that investments are not to be made in issuers whose credit ratings are below specifications, and also provide for maximum concentrations with given issuers. These requirements were met at the time the investments were made.

219.          The credit ratings used for the cash pools are those determined by major credit-rating agencies; Standard & Poor's, Moody's and Fitch are used to rate bonds and discounted instruments, and the Fitch viability rating is used to rate bank term deposits. At year-end, the credit ratings were as shown below.

Investments of the cash pools by credit ratings as at 31 December

(percentage)

Main pool

Ratings as at 31 December 20X2

Ratings as at 31 December 20X1

 

Bonds (Long term ratings)

 

 

 

 

 

 

AAA

AA+/AA/AA-

NR

AAA

AA+/AA/AA-

A+

NR

 

Standard &Poor's

 

 

 

 

 

 

 

 

Fitch

 

 

 

 

 

 

 

 

 

Aaa

Aa1/Aa2/Aa3

Aaa

Aa1/Aa2/Aa3

 

Moody's

 

 

 

 

 

 

 

 

Commercial papers (Short term ratings)

 

 

 

 

 

 

A-1+

A-1+

NR

 

S&P

 

 

 

 

 

 

 

 

 

F1+

F1+

 

Fitch

 

 

 

 

 

 

 

 

 

P-1

P-1

 

Moody's

 

 

 

 

 

 

 

 

Reverse repurchase agreement (Short term ratings)

 

 

 

 

 

 

A-1+

 

 

S&P

 

 

No reverse repurchase agreements were held as at 31 December 20X1

 

 

F1+

 

Fitch

 

 

 

 

P-1

 

Moody's

 

 

 

Term deposits (Fitch viability ratings)

 

 

 

 

 

aaa

aa/aa-

a+/a

aaa

aa/aa-

a+/a

 

Fitch

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Euro pool

Ratings as at 31 December 20X2

Ratings as at 31 December 20X1

 

Bonds (Long term ratings)

 

 

 

 

 

 

AAA

AA+

NR

 

S&P

No bonds were held as at 31 December 20X2

 

 

 

 

 

Fitch

 

 

 

 

 

 

Aaa

Aa1

 

Moody's

 

 

 

 

Term deposits (Fitch viability ratings)

 

 

 

 

 

aaa

aa/aa-

a+

aaa

aa-

a+/a/a-

 

Fitch

 

 

 

 

 

 

 

 

 

220.          The United Nations Treasury actively monitors credit ratings, and because the Organization has invested only in securities with high credit ratings, management does not expect any counterparty to fail to meet its obligations, except for impaired investments. Note: Update based on facts and circumstances.

Compilation of information for credit risk disclosures:

Refer to 4.30 for guidance on compilation of credit risk disclosures.

 

Financial risk management: liquidity risk

221.          The cash pools are exposed to liquidity risk associated with the requirement of participants to make withdrawals on short notice. They maintain sufficient cash and marketable securities to meet participants' commitments as and when they fall due. The major portion of cash and cash equivalents and investments are available within a day's notice to support operational requirements. The cash pool liquidity risk is therefore considered to be low.

Note: Risk management disclosures above are for illustrative purpose, UN Treasury should edit/add disclosures based on analysis that is being carried out to manage various types of risk.

Compilation of information for liquidity risk disclosures:

Refer to 4.30 for guidance on compilation of liquidity risk disclosures.

 

Financial risk management: interest rate risk

222.          The cash pools comprise the Organization's main exposure to interest rate risk with fixed-rate cash and cash equivalents and investments being interest-bearing financial instruments. As at the reporting date, the cash pools had invested primarily in securities with shorter terms to maturity, with the maximum being less than [ ] years (20X1: [ ] years). The average durations of the main pool and the Euro pool were [ ] years (20X1: [ ] years) and [ ] years (20X1: [ ] years) respectively, which are considered to be an indicator of [low/high] risk. Note: Update based on facts and circumstances and adds further explanation where necessary.

Cash pool interest rate risk sensitivity analysis

223.          The analysis shows how the fair value of the cash pools as at the reporting date would increase or decrease should the overall yield curve shift in response to changes in interest rates. Given that the investments are accounted for at fair value through surplus or deficit, the change in fair value represents the increase or decrease in the surplus or deficit in net assets. The impact of a shift up or down of up to 200 basis point in the yield curve is shown (100 basis points equals 1per cent). The basis point shifts are illustrative.

Organization's share of cash pool interest rate risk sensitivity analysis as at 31 December 20X2

Shift in yield curve (basis points)

-200

-150

-100

-50

0

50

100

150

200

Increase/(decrease) in fair value
(Millions of United States dollars)

Total, main pool

 

 

 

 

 

 

 

 

 

Total, euro pool

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

Organization's share of cash pool interest rate risk sensitivity analysis as at 31 December 20X1

Shift in yield curve (basis points)

-200

-150

-100

-50

0

50

100

150

200

Increase/(decrease) in fair value
(Millions of United States dollars):

Total, main pool

 

 

 

 

 

 

 

 

 

Total, euro pool

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

 

Note:

·               Analysis for fixed rate and floating rate investment can be added based on facts and circumstances.

·               Analysis for interest rate risk in each currency in which there is material exposures to interest rate risk should be added based on facts and circumstances.

Key points on compilation of information for interest rate risk disclosures:

A sensitivity analysis for interest rate risks involves analyzing the shift in yield curve of market interest rates. It must demonstrate the effect on surplus or deficit and net assets/equity of reasonably possible changes prevailing market interest rates, for interest-sensitive financial instruments.

 

Other market price risk

224.          The cash pools are not exposed to significant other price risks because they do not sell short, borrow securities or purchase securities on margin, which limits the potential loss of capital. Note: Update based on facts and circumstances.

Accounting classifications and fair value hierarchy

225.          All investments are reported at fair value through surplus or deficit. Cash and cash equivalents carried at nominal value are deemed to be an approximation of fair value. The following fair value hierarchy presents the cash pool assets that are measured at fair value as at the reporting date. There were no level 3 financial assets or any significant transfers of financial assets between fair value hierarchy classifications.

Note: Currently UN Treasury does not expect to classify any of its financial instruments in level 3 of fair value measurement.

Back to top

Fair value hierarchy for investments as at 31 December: cash pools

(Thousands of United States dollars)

 

31 December 20X2

31 December 20X1

 

Level 1

Level 2

Level 3

Total

Level 1

Level 2

Level 3

Total

 

 

 

 

 

 

 

 

 

Financial assets at fair value through surplus or deficit

 

 

 

 

Bonds - corporate

 

 

 

 

 

 

 

 

Bonds - non-United States agencies

 

 

 

 

 

 

 

 

Bonds - non-United States sovereigns

 

 

 

 

 

 

 

 

Bonds - supranational

 

 

 

 

 

 

 

 

Bonds - United States treasuries

 

 

 

 

 

 

 

 

Main pool - commercial papers

 

 

 

 

 

 

 

 

Main pool - term deposits

 

 

 

 

 

 

 

 

Subtotal, main pool

 

 

 

 

 

 

 

 

Euro pool - bonds: Non-United States sovereigns

 

 

 

 

 

 

 

 

Euro pool - term deposits

 

 

 

 

 

 

 

 

Subtotal, euro pool

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

 

Data source and key points on compilation of information for fair value disclosures:

Report from independent third party i.e. US Bank will be used to compile data on fair value hierarchy.

 

4.32       Note 32: Related parties

Key management personnel

226.          Key management personnel are those with the ability to exercise significant influence over the financial and operating decisions of the United Nations as reported in volume I. For the operations of the Organization the key management personnel group comprises the Secretary-General, the Deputy Secretary-General and selected officials at the Under-Secretary-General, Assistant Secretary-General and Director levels. Those persons have the relevant authority and responsibility for planning, directing and controlling the Organization's activities.

227.          The aggregate remuneration paid to [ ] (full-time equivalent) (20X1: [ ] ) key management personnel includes gross salaries, post adjustment and other entitlements such as grants, subsidies, and employer pension and health insurance contributions.

(Thousands of United States dollars)

 

20X2

20X1

 

 

 

Salary and post adjustment

 

 

Other monetary entitlements

 

 

Non-monetary benefits

 

 

Total remuneration for the year

 

 

 

228.          A residence, with an annual rental fair value equivalent of USD [ ] million (20X1: USD [ ] million), is provided to the Secretary-General free of charge. While no close family members of key management personnel were employed by the Organization at the management level, USD [ ] million (20X1: USD [ ] million) was transacted by the Organization with close family members in the year. Advances made to key management personnel are those made against entitlements in accordance with the Staff Rules and Staff Regulations of the United Nations; any such advances against entitlements are widely available to all staff of the Organization. Note: Update based on facts and circumstances.

Related entity transactions

229.          The Organization provides grants to related party entities as shown below.

Grants provided to related party entities

(Thousands of United States dollars)

 

20X2

20X1

 

 

 

United Nations Office on Drugs and Crime

 

 

United Nations Environment Programme

 

 

United Nations Human Settlements Programme

 

 

International Trade Centre

 

 

United Nations Entity for Gender Equality and the Empowerment of Women

 

 

United Nations Relief and Works Agency for Palestine Refugees in the Near East

 

 

Office of the United Nations High Commissioner for Refugees

 

 

[Add additional line items based on facts and circumstances]

 

 

Total

 

 

 

Loans provided to peacekeeping operations

230.          The Organization provided loans to the value of USD [ ] million (20X1: USD [ ] million) and USD [ ] million (20X1: USD [ ] million) to the United Nations Operation in the Congo and the United Nations Emergency Force, respectively. Those missions closed on 30 June 1964 and 30 June 1978, respectively, and the Organization has recorded a 100 per cent allowance for doubtful receivables for those loans. Note: Update based on facts and circumstances.

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Related Party Disclosures.

4.33       Note 33: Leases and commitments

Finance leases

231.          The Organization has entered into commercial finance leases for the use of communications and information technology equipment, as well as donated right-to-use arrangements for premises. As at the year end, the carrying value of the commercial finance leases totaled USD [ ] million (20X1: USD [ ] million) and the donated right-to-use arrangements meeting the finance lease recognition criteria totaled USD [ ] million (20X1: USD [ ] million). The major portion of the donated right-to use amount relates to the USD [ ] million (20X1: [ ] million) interest in [ ]. The statement of financial performance includes finance costs of USD [ ] million (20X1: USD [ ] million) relating to commercial finance lease arrangements. The net year-end carrying value for each class of asset is as shown below.

Net finance lease asset carrying value

(Thousands of United States dollars)

 

Donated right-to-use premises:

[ ]

Communications and information technology equipment

Total

 

 

 

 

As at 31 December 20X2

 

 

 

As at 31 December 20X1

 

 

 

 

232.          Future minimum finance lease payments under non-cancellable arrangements are as shown below

Obligations for finance leases: minimum lease payments

(Thousands of United States dollars)

 

As at31 December 20X2

As at31 December 20X1

Due in less than 1 year

 

 

Due in 1 to 5 years

 

 

Total present value of minimum finance lease payments

 

 

Future finance charges

 

 

Total minimum finance lease payments

 

 

 

233.          Note: To add further explanation of specific material lease arrangements i.e. headquarters building and material terms / clauses for example: contingent rents; renewal; purchase options; escalation clauses; or restrictions.

Operating leases

234.          The Organization has entered into commercial operating leases and real estate agreements with respect to real estate assets, machinery and equipment. The total operating lease expenses for the year were USD [ ] million (20X1: USD [ ] million). That amount includes USD [ ] million (20X1: USD [ ] million) towards assets received under operating donated right-to-use agreements for which corresponding revenue is recognized in the statement of financial performance and presented within voluntary contributions revenue. Future minimum lease payments under non-cancellable operating leases are as shown below.

Obligations for operating leases: minimum lease payments

(Thousands of United States dollars)

 

As at31 December 20X2

As at31 December 20X1

Due in less than 1 year

 

 

Due in 1 to 5 years

 

 

Due after 5 years

 

 

Total minimum operating lease obligations

 

 

 

235.          These leases are typically between one and seven years, with some leases allowing an extension after the expiry date and/or permitting early termination within 30, 60 or 90 days. The amounts present future obligations for the minimum contractual term, taking into consideration rent increases in accordance with the lease agreements. None of the leases and real estate agreements contain purchase options. Note: Update based on facts and circumstances.

Leasing arrangements where the Organization is the lessor

236.          The Organization leases out assets to other parties through operating leases. Future minimum lease receipts for those arrangements are showed below.

Back to top

Operating leases receipts

(Thousands of United States dollars)

 

As at31 December 20X2

As at31 December 20X1

Receipts due in less than 1 year

 

 

Receipts due in 1 to 5 years

 

 

Total minimum operating lease receipts (undiscounted)

 

 

 

237.          Note: Sub-lease payments expected under non-cancellable lease contracts if any to be disclosed.

Note:

·               Add additional quantitative disclosures if necessary based on facts and circumstances so that right-to-use arrangements and its implications can be understood.

·               Additional guidance on financial reporting requirements is included in the Corporate Guidance on Leases and Donated Right-to-Use Arrangements.

Contractual commitments

238.          At the year end, commitments to transfer funds to implementing partners and for property, plant and equipment, intangible assets and goods and services contracted but not delivered were as follows.

Contractual commitments

(Thousands of United States dollars)

 

As at31 December 20X2

As at31 December 20X1

Transfer of moneys to implementing partners

 

 

Property, plant and equipment

 

 

Intangibles

 

 

Goods and services

 

 

[Note: Add/Edit if necessary]

 

 

Total open contractual commitments

 

 

 

Data source within Umoja Foundation to compile Financial Statements notes disclosure:

·               The amount of contractual commitments can be arrived at by running ME2L report filtered to show all open purchase orders with regards to relevant nature of commitments that have not yet been delivered.

·               Data for contingent assets and liabilities will be tracked outside of Umoja.

 

4.34       Note 34: Contingent liabilities and contingent assets

Contingent liabilities

239.          The Organization is subject to a variety of claims that arise from time to time in the ordinary course of its operations. These claims are segregated into three main categories: commercial claims, administrative law claims and other claims.

240.          Consistent with IPSAS, contingent liabilities are disclosed for pending claims where the probability of an obligation and the potential outflow of resources cannot be measured with sufficient reliability. As at 31 December 20X2, the estimated value of such contingent liabilities relating to commercial claims and other claims of a private law nature totalled USD [ ] million (20X1: USD [ ] million).

241.          Similarly, no provision for loss has been recorded for administrative law claims where the outcome is determined to be unpredictable and potential outflow uncertain. These cases concern, in most part, appointment related matters, benefits and entitlement, and separation from service. The total projected outflow for such cases, as at 31 December 20X2, was estimated at USD [ ] million, which is the combined amount of USD [ ] million carried over from the prior reporting period and an additional amount of USD [ ] million for cases filed during the course of 20X2. Management does not expect the ultimate resolution of any of the proceedings to which it is party to have a significant adverse effect on its financial position, performance or cash flows.

242.          [No] contingent liabilities arose from the Organization's interest in jointly controlled entities or joint venture operations over which the Organization has significant influence.

Note:

·               Brief description of each class of contingent liability, estimate of its financial effect, indication of uncertainties regarding timing and amount, and possibility or reimbursement should be added.

·               If there is any specific contingent liability that is material disclosure should be added based on facts and circumstances.

Contingent assets

243.          In accordance with IPSAS 19, the United Nations discloses contingent assets when an event gives rise to a probable inflow of economic benefits or service potential to the Organization and there is sufficient information to assess the probability of that inflow. As at 31 December 20X2, [Add: Description of the nature of the asset and, if possible, an estimate of the financial effect. Examples: Pledges, legal cases, can be examples].

4.35       Note 35: Events after the reporting date

244.          There have been no material events, favourable or unfavourable, that occurred between the date of the financial statements and that on which the financial statements were authorized for issue that would have had a material impact on these statements.

Example disclosure for events after reporting date:

·               In January 20X3 the Organization announced its intention to relocate cease its office from [ ] to [ ]. This decision will result in job losses in the region of [number] and result in a reported expense for 20X3 in the region of USD [ ]. When operations cease in 20X3, which is forecast, the details of relocation will be disclosed and reported separately.

·               Storms in [month] 20X3, at [place], have caused approximately USD [ ] additional costs. [Additional details should be added to explain].

Data source to compile Financial Statements notes disclosure:

·               Data for events after the reporting date should be tracked outside of Umoja.

Note: Additional guidance on financial reporting requirements is included in the Corporate Guidance on Events After the Reporting Date.

 

5         Business Planning and Consolidation (BPC) Procedures

Umoja BPC programme enables the automation of the preparation of the UN Financial Statements by transferring data from source system(s) into BPC, preparing adjusting entries which will derive all input balances and then elimination entries are done for final consolidation balances which will produce the Financial Statements (I - IV) and tables to the notes in Excel format (BPC with EPM interface). The system runs in two platforms; MS Excel with EPM interface that generates the final reports and BPM Web, a data administrator system that runs controls, eliminations and consolidation of the data to be fed back to the final reports generated in the MS Excel.

The BPC with EPM interface in MS Excel provides two types of schedules, Report and Input, of which the final report can be built upon. The Report schedule allows Users to build a consolidated report based on the data directly retrieved from the source system. The Input schedule (Input Form) allows Users to save data to database which then can be picked up by the Report schedule to create a complete consolidated report.

There are 11 dimensions in EPM interface that act as a filter for the whole report. Each dimension can be assigned once to either Row Axis that defines what data should appear in each row or Column Axis that defines what data should appear in each column of a report depending on the parameters that have been selected for those dimensions. The ones that are not selected to build the report layout can be assigned to Page Axis.

Image chapter 16

5.1            Generate Financial Statements I-IV

Financial Statements I-IV are built on Report schedule based on data retrieved from the Umoja ECC. This section will focus on BPC process to generate Report schedules such as Financial Statements I-IV and other tables to the notes that run on Report schedule.

A.      Steps to run Report schedule in BPC / Citrix - MS Excel with EPM Interface

A.1.      Log into Citrix - Umoja Production System and select Umoja BPC from the main frame to open BPC with EPM interface in MS Excel.

Image chapter 16

Back to top

A.2.      Click the EPM tab in the open MS Excel worksheet --> click on the Log On button.

Image chapter 16

A.3.      Select the Connection (P1W UNCONS - UNSHELL) and enter log in credentials to activate the EPM interface.

Image chapter 16

A.4.      From the EPM tab, click Image chapter 16 to display menu list à select Open Server Report folder from the list.

Image chapter 16

A.5.      Select one of the folders from the REPORTLIBRARY tree à double click on the relevant file from Name list (e.g. R010 - FINANCIAL POSITION from the Peacekeeping (PK) folder).

Image chapter 16

A.6.      Select or open the worksheet that has the title started with an R.

Image chapter 16

NOTE: R indicates that the open report/worksheet is in Report schedule where data are brought forward from the source system(s).

A.7.      To generate the Financial Statement, change the ENTITY, SCOPE, TIME and VERSION dimension parameters located on the EPM Context section accordingly using the dropdown function.

Image chapter 16

In this example, we are setting the parameters to generate Financial Position Statement of Volume II (Peacekeeping) period ending 30 June 2015 using non-consolidated data without rounding up the figures.

Note:

1              To generate a final consolidated reports or financial statements, select:

·               SCOPE: S2000 - Total Peacekeeping (for Vol II as an example); and

·               VERSION: ACTUAL_THOUSANDS - Actual (in Thousands) to generate the reports with rounding figures

2              To generate a non-consolidated Trial Balance report, make sure that S_NONE-Not Consolidated is selected for the SCOPE.

A.8.      Click Image chapter 16 button to update and generate the report.

5.2            Generate Notes to the Financial Statements

Some of the tables to the notes are built on the Report schedule. Others are on the Input schedule where once all the additional data are inputted to the Input Form worksheet it will feed to the corresponding Report schedule when it is run to generate the report.

B.      Steps to update and run report with Input Form in BPC / Citrix - Excel with EPM Interface

B.1.      Refer to previous steps (A1 to A5) to open BPC with EPM interface in MS Excel.

B.2.      For an example, select (double click) 'R250 - REVENUE FROM NON-EXCHANGE' file from the PK folder à select or open the Input Form worksheet which has a title started with an I (e.g. I250).

Image chapter 16

Note: I in the naming stands for Input Form and indicates that through this worksheet Users can input and save data to the database.

B.3.      Select the parameter of the dimensions (ENTITY, SCOPE, TIME and VERSION) to where and which period the data input are going to be saved.

Image chapter 16

Note: Make sure that the SCOPE is set to S_NONE - Not Consolidated and the Actual is selected for the VERSION dimension as the data will be consolidated once it is being run from the respective Report schedule.

B.4.      Click the Image chapter 16 button to apply the changes in the parameter settings.

B.5.      In I250 worksheet, use the '' area to input data.

Image chapter 16

Back to top

B.6.      Click the Save Data button.

Image chapter 16

Note: Unlike the Report worksheet, the Save Data button on the EPM ribbon of worksheet Input Form is available. This means that any data inputted to this worksheet can be saved to the database.

B.7.      Click Yes on the message pop up window.

Image chapter 16

B.8.      In result report window, check that the Status is Succeed and click OK.

Image chapter 16

B.9.      Go to the R250 worksheet and click Image chapter 16 button to update the report à the data inputted in the I250 are now showing in R250 report.

Image chapter 16

5.3            Update or Modification to Report/Input Form Worksheet

Current available reports are designed to be used as a template where they can still be updated or modified by Users as new requirements are emerging. Only updates or modifications made by Users with Functional Admin role can be saved to the server for future usage.

This section will describe some of the updates or modifications that can be done by both End Users and Users with Functional Admin role.

5.3.1        Hide or Remove Empty Rows or Columns or Rows or Columns with Zero Values

C.      Steps to hide or remove rows or columns with empty and/or with zero values / BPC - Excel with EPM Interface

Example: To hide all rows that are empty and have zero values after a report was run.

C.1.      From the EPM ribbon, click on Options.

Image chapter 16

C.2.      Select Sheet Options from the drop down list.

Image chapter 16

C.3.      In the EPM - Sheet Options window, select Hide Empty and Zero Values from the drop down menu in the Rows or Columns field and click OK.

Image chapter 16

C.4.      Click Image chapter 16 button à notice that rows 25-27 are now hidden.

Image chapter 16

C.5.      Modify the Option setting to automatically remove rows or columns with empty and/or with zero values:

C.5.1.      Click Edit Report button à open the Options tab.

Image chapter 16

C.5.2.      Un-select Inherit Sheet Options to make the other options available for choosing.

Image chapter 16

C.5.3.      Use the drop down list under the No Data and Zero Values section to select either to remove the empty rows/columns or to remove both rows/columns that are empty and with zero values à click the OK button.

Image chapter 16

Back to top

C.5.4.      Click OK from the warning window that pops up.

C.5.5.      Click Image chapter 16 button à notice that all empty rows are removed.

Image chapter 16

5.3.2        Manually Add Excel Formula into Blank Member Cell

Placing a formula in a cell where it is already set as a 'Blank Member' will not make the formula to stay on when the report is re-run (Refresh).

Image chapter 16

To avoid this issue, use Insert Row function in the Excel worksheet.

D.     Steps to add Excel formula into Blank Member cell / BPC - Excel with EPM Interface

D.1.     Using the Excel worksheet function to insert a row above/below the blank member cells.

Image chapter 16

D.2.     Enter the formulas in the cells of the new row.

Image chapter 16

D.3.     Click Image chapter 16 button à notice that the formulas/results are not blown away.

D.4.     To protect cell with manual added formula to be blown away, in the EPM ribbon, select Sheet Options from the Options dropdown menu.

Image chapter 16

D.5.     Make sure that 'Keep Formulas Static that Reference Report Cells' in the Refresh tab of EPM - Sheet Options is ticked and click OK.

Image chapter 16

5.3.3        Create Local Member

Local Member is mainly created for calculations on the current report. It has the same behaviour as any other member but it contains standard Excel formula or EPM functions. It is usable for a report that requires dynamic expansion.

E.      Steps to create a Local Member / BPC - Excel with EPM Interface

Using report file R140 - OTHER ASSETS as an example, let's generate the results in Total other assets cells by inserting normal excel formula and compare the result to using a Local Member that has the same formula as its properties.

E.1.      Inserting normal excel formula in Total other assets cells.

E.1.1.      In the open report worksheet, create the formula in Total other assets cells.

Image chapter 16

E.1.2.      To add additional period (i.e. 2013), click the Edit Report Image chapter 16 button from the EPM navigation menu to open the EMP - Report Editor window à click on TIME located under Column Axis Dimensions box.

Image chapter 16

Back to top

E.1.3.      In the open EPM - Member Selector - TIME window, select Context (2015.12) from the Dimension Members section.

Image chapter 16

E.1.4.      Under the Selection Relationship section, choose Member Offset from the drop down list.

Image chapter 16

E.1.5.      When selected à Member Offset section appears à for this example, type -24 in the Offset field and keep the Member Level selection. This option means that we want to retrieve data 24 months prior to current time setting (2004/2015) into this member's column in the report.

Image chapter 16

TIP: For future reference, select Member Offset in Relationship for TIME dimension set at Context level to pick up prior year data.

E.1.6.      Click Image chapter 16 to move the member to the Selected Members area.

E.1.7.      By default, the new member will be placed in the last row à click OK to accept the change.

Image chapter 16

E.1.8.      When the report is refreshed, notice how the formula that was created does not apply to the new set of data (new column).

Image chapter 16

E.2.      Creating a Local Member in the Total other assets cells.

E.2.1.      Using the original report, click on the Edit Report button to open the EMP - Report Editor window.

Image chapter 16

E.2.2.      In the Local Members tab, populate the following details:

·               Tick the Enable box

·               Name: Total other assets

·               Description: Total other assets

·               Formula: Sum(C22,C30)

·               Select Insert After

·               Select Row Axis from the Attached to area

E.2.3.      Click Add and then click OK.

Image chapter 16

E.2.4.      Click OK on the warning window that pops up.

Image chapter 16

Back to top

E.2.5.      The report will automatically refresh and generate the following result.

Image chapter 16

E.2.6.      After adding additional period (i.e. 2013) to the report, following steps E.1.2 - E.1.7, notice how the formula that was created now applies to the new set of data (new column) after the report is being refreshed.

Image chapter 16

5.3.4        Customize Member Name in the Report

Any member of a dimension can be renamed in a selected report through EPM without affecting the Master Data. The customized name will only be displayed in that particular report and in the Member Selector of that report.

F.       Steps to customize Member Name in a report / BPC - Excel with EPM Interface

Example: To change the line item named 'Member States', a member of the ACCOUNT dimension, of the R120 - OTHER RECEIVABLES report to 'Receivables from Member States'.

Image chapter 16

F.1.       In the open worksheet, click the Edit Report Image chapter 16 button to open the EPM - Report Editor window.

F.2.       In the Member Names tab, click on the ACCOUNT under the Dimensions section.

Image chapter 16

F.3.       Click the Image chapter 16 icon to search the member.

Image chapter 16

F.4.       Select the relevant member à type in the new name in the Enter a name for the member: field and click Override.

Image chapter 16

F.5.       Check the new Customized Name and click OK.

Image chapter 16

Back to top

F.6.       Click OK in the warning window that pops up.

F.7.       Once the report is refreshed, notice that the member's name is now changed.

Image chapter 16

5.3.5        Remove Dimension's Member(s) from Existing Report

Any member of a dimension can be removed from the selected report through EPM without affecting the Master Data.

G.     Steps to remove a Member in a report / BPC - Excel with EPM Interface

Example: To remove the line item named 'Allowance for doubtful receivables', a member of the ACCOUNT dimension, of the R120 - OTHER RECEIVABLES report.

Image chapter 16

G.1.     In the open worksheet, click the Edit Report Image chapter 16 button to open the EPM - Report Editor window à click on the ACCOUNT to open the EPM - Member Selector - ACCOUNT window.

Image chapter 16

G.2.     In the open window, select all Allowance for doubtful receivables from the Selected Members area and click Image chapter 16 button to remove the item member from the report.

Image chapter 16

G.3.     Click OK to accept changes to Selected Members à both Allowance for doubtful receivables are removed from the Selected Members list.

Image chapter 16

G.4.     Click OK to return to the report and click OK from the warning window that pops up.

G.5.     In the refreshed report, notice that both item lines is removed.

Image chapter 16

5.3.6        Generate Several Reports or Input Form Reports into Several Worksheets

This feature helps Users to create several worksheets inside a single workbook based on specific Report or Input Form and dimension members. It will save Users from having to create several reports or input form reports for different dimension members manually.

H.     Steps to generate several Reports or Input Form reports / BPC - Excel with EPM Interface

Using the R145 -PPE report as an example, this feature can be applied to review all data that have been entered into the Input Form worksheet (tab I145) by Offices or Missions and to reconcile them with the consolidated figures in the Report worksheet (tab R145).

H.1.     In the Input Form worksheet (I145), select the parameters in the EPM Context box and click on Worksheet Generation from the Report Actions dropdown located on the EPM tab of the Excel.

Image chapter 16

Back to top

H.2.     In the window that opens up, select Dimensions parameter(s) (i.e. Entity) that will be the base of the generated worksheets à click Select Members… button.

Image chapter 16

H.3.     In the EPM - Member Selector window, select the following:

·         Dimension Members: for this example, click on the Active missions and Support activities

·         Selection Relationship: choose the Dynamic button and Base Level from the dropdown menu

H.4.     Once selected, click the Image chapter 16 button to move the selection(s) to the Selected Members area and click the OK button.

Image chapter 16

H.5.     The Selected Members will be shown in the EPM - Worksheet Generation window à click the OK button to generate the feature.

Image chapter 16

H.6.     The Input Form worksheets of each selected Entity dimension's members are displayed as follow:

Image chapter 16

H.7.     Users can save the worksheets in their local drive to keep the records as supporting documents.

5.4            Save the Report

Reports that have been modified can be saved either back to the server and used as future templates or to the Users local drive. Only Users with Functional Admin role will be able to save modified reports back to the server.

I.        Steps to save a report / BPC - Excel with EPM Interface

I.1.        Click on the Save button located on the EPM ribbon.

Image chapter 16

I.2.        Select either Save to Server Root Folder for Users with Function Admin role or Save my Report to save the report to the User's local drive.

Image chapter 16

Note:

1              File name convention: do not use any special characters (i.e. ',', &, !, #, etc.) as part of the file name.

2              To save the report to the server, select one of the folders (PK, NPK or SYSTEM REPORTS) to where you want to save the report, update the File Name (if necessary) and click the Save button.

5.5            Journal Entry via BPC Web Portal

Although it is highly recommended that all month-end / year-end adjustments are done in the source system(s), Users can still record and make adjustments to the data transferred from the source system(s) to BPC using the journal interface in the BPC web based platform. This process can only be performed by Users with Manager or Supervisor role (CONSO MNGR).

J.        Steps to create a journal entry in BPC / Citrix - Web Portal

J.1.        From the Citrix - Umoja Production System, click the browser icon from the main frame to access the Umoja BPC web.

Image chapter 16

Back to top

J.2.        In the open browser, select the link to BPC P1W - Umoja Prod BPC from the Favourites.

Image chapter 16

J.3.        Enter log in credentials to access the platform.

Image chapter 16

OR

Use the following link to log into the platform when using different browser. http://bi.umoja.un.org/sap/epm/bpc/web/index.html" target="_blank"

OR

Login to the BPC web portal via the EPM interface in MS Excel from Citrix and click the Journals Image chapter 16 button.

J.4.        On the screen, click on CONSOLIDATION to display the consolidation menu à click on Journals.

Image chapter 16

J.5.        In the Journals page, make sure that UN Consolidation (=MODEL) is selected and click theImage chapter 16 button to create a new journal.

Image chapter 16

J.6.        On the next page (New Journal page), specify the parameters for Time, Scope, Currency, Fund, Audit Trail, Version and Segment dimensions to which data is going to be recorded or adjusted in database.

Image chapter 16

J.7.        To change the parameters, click on the fields of each dimension to choose the correct parameters from the drop down list and click OK to accept the selection.

Image chapter 16

J.8.        In the Description field, enter text to identify and characterize an object or activity. Below the Description field, select the Balanced option.

Image chapter 16

NOTE: Auto Reverse and Reopen in Next Period options are used if the entry will be pushed to the following month or the entry re-occurs.

J.9.        Hover on the field under ACCOUNT and click Image chapter 16 to display selection options. For example, select 61101010 and click OK.

Image chapter 16

Back to top

J.10.    Following the same step, enter the selection for FLOW and INTERCO fields.

J.11.    Enter the amount in the Debit or Credit fields.

J.12.    Using the same steps as above (J.9 to J.11), enter the information into the respective fields for the balancing entry and click Save to save the entries.

Image chapter 16

NOTE: The system will generate a Failed message if the selected parameters are inaccurately chosen.

Image chapter 16

Click on See Details to review the errors à update the selections and click Save again until the system generate the following message:

Image chapter 16

K.      Steps to post saved journal entry / BPC - Web Portal

K.1.      In the Journals page of the Umoja BPC web platform, select the period from the drop down list of the Show Journals to show the list of journals created within the selected period. For example, choose Created Today.

Image chapter 16

K.2.      From the list, click on the line of the saved journal to be processed à a window will appear below the list showing details of the selected journal.

Image chapter 16

NOTE: Click on the Image chapter 16 button to reject or delete the selected saved journal à the Entry Status will change to Deleted.

K.3.      Once reviewed, click the Image chapter 16 button to post the journal à click OK in the warning window.

Image chapter 16

K.4.      The Entry Status will change to Posted and a posting date will be generated under Posted Date.

Image chapter 16

K.5.      To reverse the posting, click on the line (posted journal) and click the Unpost button à click OK in the warning window and the Entry Status will change to Unposted.

Image chapter 16

K.6.      Once journals are posted they are included in the pre-consolidated data (S_NONE - Not Consolidated). A consolidation still needs to be run by the Users with CONSO MNGR role. Refer to User Manual on How to Run Consolidation in BPC for details.

5.6            Run Consolidation in BPC

After data is transferred from the source (e.g. from Umoja ECC) or inputted to the BPC programme via journals or through the Input Forms, Users with Manager or Supervisor role (Consolidation Manager - CONSO MNGR) need to run a consolidation of those financial data of their Group/Volume in order to produce the final consolidated reports. The consolidation can be performed using the EPM interface in MS Excel.

L.       Steps to run consolidation in BPC / Citrix - MS Excel with EPM Interface

Note: Ensure that the Work Status is open for the consolidation period, Ownership Manager is up to date for your Fund Group and all data for different sources and groups/funds is transferred or entered into BPC.

L.1.       Launch the MS Excel with EPM interface via Citrix.

L.2.       From the Data Manager tab, click the Run Package buttonà select Run Package from the drop down list.

Image chapter 16

L.3.       Select Consolidation Group package relevant to your Group / Volume from the list. For example, CONSO_S30000_ACT_MGR is highlighted below for ITC's Group à click the Run button.

Image chapter 16

L.4.       Click the Add button from the Run Package CONSO_S30000_ACT_MGR window.

Image chapter 16

Back to top

L.5.       In the left pane of the EPM - Member Selector - TIME window that pops up, select the consolidation period (e.g. 31 Dec 2016) à click the Image chapter 16 button to move it over to the right pane.

Image chapter 16

L.6.       Click the OK button.

Image chapter 16

L.7.       Notice that the chosen consolidated period is being populated to the TIME field à click the Next button.

Image chapter 16

L.8.       Review the details on the screen to ensure the time is correct à select the Run radio button and click the Finish button.

Image chapter 16

L.9.       Click OK in the window that pops up.

Image chapter 16

L.10.   Once the package is running, check the status by clicking the View Status button from the Data Manager tab à select the View Status button from the drop down list.

Image chapter 16

L.11.   Highlight the row and click the Detail button to display the log file.

Image chapter 16

L.12.   Review the Detail Log screen for any errors.

Image chapter 16

Back to top

December, 2016