Air Operator Registration - Pre-requisites for doing business with the UN
The United Nations Secretariat registers aviation suppliers as per the operational requirements of the organization and awards contracts for Long-Term Aircraft Charter Agreements (LTAC), Short-Term Aircraft Charter Agreements (STAC) or Stand-by Aircraft Charter Agreements (SACA) to actual air operators in possession of an Air Operator Certificate (AOC) authorizing them to conduct the type of operations in the designated region and with all types of aircraft, which they intend to offer for United Nations contracts.
Prospective contractors for United Nations aircraft charter services are required to demonstrate their ability to comply with the requirements of the International Civil Aviation Organization (ICAO), United Nations regulatory requirements such as UN Aviation Standards (UN AVSTADS) and latest Technical Operational and Evaluation Criteria (TOEC). The prospective contractors must have sufficient financial resources and have demonstrated to conduct safe operations in the past.
Registration to be considered for the provision of air transportation services to the United Nations Secretariat in support of its field missions around the world is a two-step process consisting of a technical and commercial application.
- The commercial evaluation is conducted on-line through the United Nations Global Marketplace (www.ungm.org) where Air Operators should apply at Qualification Level 2.
- The technical evaluation is conducted by the Department of Field Support (DFS) in two phases. In phase one, a desktop technical evaluation of each vendor will be conducted to determine potential contractor’s capabilities to perform the services required. In phase two, an onsite assessment visit is conducted to verify submissions and compliance to the UN requirements before an award of contract.
For the technical evaluation, all documents must be provided in English Language with clear specification of the type of aircraft and service offered. All documents issued by the Authorities of Civil Aviation or other appropriate authority, such as the flight service vendor formal application letter/ statement of intentions, certificates and approvals, company history, composition of the fleet, lease agreements of aircraft and other requested data as instructed in TOEC, must be provided as hard copies "Certified True Copy". While other documents, such as controlled company manuals, should be provided in soft-copy on CD-ROM / flash drives as covered in TOEC, or on voluntary basis via a secured air operator intranet (or other network confined within a company). Technical submissions must be delivered to the following address:
Department of Field Support - Logistics Support Division
Aviation Safety Section - Vendor Registration and Management Team
UN Secretariat - 14th floor
New York, NY 10017 USA
The vendor can also provide the certified true copies through mail on the above address and provide access to company secure servers in lieu of sending flash drives or CR-ROM. Air vendors are reminded to request a clarification meeting with PD and Vendor Registration team, if needed, prior to the submission of documentation.
Please be aware of the following requirements as you consider to register as an Air Operator:
- You must be an AOC Holder.
- You must have operational and maintenance control over the aircraft offered.
- The State of Registry of aircraft have no unresolved ICAO USOAP Significant Safety Concerns.
- The State of Registry or Operator are not included in any safety list, ban list etc to allow unrestricted operations globally.
- You are not listed in the consolidated United Nations Security Council Sanctions List or Procurement Division Watch list.
- You are complying with the UN AVSTADS and TOEC as published on the UNPD webpage.
- You have a functioning Safety Management System (SMS).
- The completeness and correctness of the application must be certified (dated signature) by a duly authorized individual before submission.
Latest updates on technical specifications and other requirements
- Updated 16 Jun 2016 - Air Transportation Companies under long term charter are required to have an active compliant aircraft-tracking unit that transmits real-time automatic geospatial tracking flight data with event logging capabilities to the United Nations Aviation Global Satellite Tracking Service provider Blue Sky Network, LLC. Please review the attached document for a detailed description of the requirement.
- Air Transportation Companies operating helicopters must have Enhance Ground Proximity Warning System (EGPWS), also known as the Helicopter Terrain Awareness and Warning System (HTAWS) installed on their rotary wing aircraft. Kindly refer to the attached document for further guidance and United Nations requirements HTAWS Specifications.
Transition from ITB to RFP for long term air charter requirements
Information on the UN's assessment of Commercial Airlines participating in scheduled commercial flights can be found on this Frequently Asked Questions page.
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