Authority-controlled field.

When the subject of a work is a conference, meeting, workshop, seminar, symposium, etc., the authorized form of the name as found in the UNBIS Name Authority File is entered in 611 $a. In case of more than one conference name subject, each is entered in a separate 611 field.
If an UNBIS authority record for a conference name does not exist, a new authority record is created.


611 27 $a Conference of the Parties to the United Nations Convention to Combat Desertification in Those Countries Experiencing Serious Drought and/or Desertification, Particularly in Africa (4th sess. : 2001 : Bonn). Ad Hoc Working Group

611 27 $a International Conference on AIDS (10th : 1994 : Yokohama, Japan)

611 27 $a Interregional Expert Group Meeting on Consumer Protection and Sustainable Consumption (1998 : São Paulo, Brazil)

611 27 $a Workshop on the Application of the Espoo Convention in Central and Eastern Europe (2003 : Szentendre, Hungary)

For UN publications of meeting reports and proceedings, the same conference name entered in field 711 should also be entered in field 611.

Certain modifying terms of an administrative, organizational or procedural nature may be entered in subfield $g of 611 tags in order to create pre-coordinated conference subjects. Every pre-coordinated conference subject is authority-controlled. The modifying terms permit greater specificity, which is especially important with regard to materials about UN conferences and meetings.

The following modifiers may be used in subfield $g of 611 tags:
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Accounts (years if applicable)
Activities (years required)
Budget (years if applicable)
Budget contributions (years if applicable)
Buildings management
Calendar of meetings (years if applicable)
Financial implications
Financing (years if applicable)
General debate
History *in use from Nov. 2008
Medium-term plan (years if applicable)
Organizational reform
Organizational structure
Personnel questions
Programme management
Representatives' credentials
Resolutions and decisions
Rules of procedure
Staff composition
Terms of reference
Work organization
Work programme (years if applicable)

Examples of pre-coordinated conference subjects:

611 27 $a UN Conference on the Standardization of Geographical Names (8th : 2002 : Berlin) $g Resolutions and decisions
611 27 $a UN Forum on Forests $g Terms of reference
611 27 $a Regional Seminar on Afro-descendants in the Americas (2002 : La Ceiba, Honduras) $g Recommendations
611 27 $a Ministerial Conference "Environment for Europe" (5th : 2003 : Kiev) $g Work organization

Modifiers used in 611 subfield $g should not be repeated in 650 tags in the same bibliographic record. For certain types of UN documents (e.g. documents consisting entirely of agendas, lists of participants, calendars of meetings, rules of procedure) it is not necessary to add any 650 tags (topical subjects) in addition to the pre-coordinated conference subject. In other cases, additional subjects might be recorded in 650 tags, depending on the content of the document.


611 27 $a World Conference against Racism, Racial Discrimination, Xenophobia and Related Intolerance (2001 : Durban, South Africa) $g Participants
[no 650 topical subjects required if the document consists entirely of a list of participants]

611 27 $a International Ministerial Meeting of Landlocked and Transit Developing Countries and Donor Countries and Financial and Development Institutions on Transit Transport Cooperation (2003 : Almaty) $g Rules of procedure
[no 650 topical subjects required if the document consists entirely of rules of procedure]

611 27 $a Meeting of the States Parties to the United Nations Convention on the Law of the Sea (13th : 2003 : New York) $g Agenda
[no 650 topical subjects required if the document consists entirely of an agenda]


611 27 $a Meeting of the States Parties to the International Covenant on Civil and Political Rights (21st : 2002 : New York) $g Officers

611 27 $a Meeting of the Parties to the Convention on Environmental Impact Assessment in a Transboundary Context $g Work programme (2001-2003)

[in the examples above, additional 650 topical subjects are used in addition to the modifying term in 611 $g]

Maintained by the Department of Public Information (DPI), Dag Hammarskjöld Library. Comments as well as suggestions for further additions/enhancements may be directed to the Dag Hammarskjöld Library.
© United Nations 2003-2009. All rights reserved

Last updated: 9 June 2009