General
notes provide information for which specialized note fields
have not been
defined. Specialized notes defined in UNBIS are 505, 515, 520, 529, 546, 580, 591, 592, 593, 594, 595, 596, 597 and 599.
More
than one General Note may be recorded in repeats of tag 500
fields, in subfield $a. Record multiple notes in the
order described below (see Sequence
of General Notes). Place a period at the end of each 500
field.
Use
AACR2 abbreviations in recording notes, except for text that is
directly cited between quotation marks or text following a standard
phrase such as At
head of title: ..., On t.p. verso:
..., On cover:
... and preceded by a colon space. In those cases, text should be
transcribed verbatim except for capitalization and punctuation.
AACR2
abbreviations: cm., ch., ca., corr., Dept.,
ed., et al., facsim., facsims., fasc., ft., i.e., ill., in., ms., mss.,
mm., min., misc., no., p., pbk., pt., pts., pref., prelim. rev., sec.,
s.l., s.n., suppl., t.p., vol., vols.
In
addition, abbreviate the
word "paragraph" as "para." and "paragraphs" as "paras." and use AACR2
abbreviations for names of months (Jan., Feb., etc.).
Sequence of General Notes
If
General Notes concern information in the title, statement of
responsibility, edition, material (or type of publication) specific
details, publication, physical description, and series areas, record
the Notes in the order in which they appear in those areas.
Certain
types of General Notes are recorded after
all other General Notes in a bibliographic record, in the following
sequence [this sequence corresponds to
MARC21 specialized note tags 504, 515
and 530]:
Notes about bibliographical references;
notes about peculiarities of numbering or publishing (for UN documents, peculiarities regarding presence or
location of document symbols and sales numbers on the item are recorded
in tag 500; peculiarities notes for corrigenda are
recorded in tag 515
); notes about other physical formats of the item described.
Example
showing sequence of General Notes in a bibliographic record:
500
$a At head of title: UNDP ;
International Development Resource Centre.
500 $a Editor:
Yusuf J. Ahmad.
500 $a French
ed. published: Paris : Economica, 2003.
500 $a Human
development indicators: p. [150]-176.
500 $a Includes
bibliographical references (p. 180-192).
500 $a UN
Sales no. not printed.
500 $a Available
also at UNDP website (viewed 20 June 2007).
The following examples show various types of General Notes
that might be recorded in the 500 field:
Although
MARC21 provides for field 530 «Additional Physical
Form Available Note», currently
in UNBIS this information is recorded in a 500
General Note.
Examples:
Notes
about other editions:
500 $a Also
issued under document symbol E/CN.4/ 2003/NGO/151.
500
$a Prelim. ed. to be issued as UN Sales
no. 03.II.D.6.
500
$a Also issued in English:
E/CN.4/Sub.2/AC.4/2002/WP.9.
500 $a Also
issued in Spanish: E/CN.4/Sub.2/AC.4/2002/WP.10.
[reciprocal note when different
language versions of a document are issued under different document
symbols]
Notes
about other physical formats
(These notes are recorded after all other General Notes present on the
bibliographic record):
500 $a Also
available on CD-ROM (UN Sales no. 01.VIII.6).
500
$a Available also at UNCTAD website
(viewed 20 June 2007).
[and provide link to address for
electronic resource in field 856]
Examples:
500
$a Accompanied by CD-ROM.
500
$a Folded map inserted.
500
$a Six tables on 3 folded leaves in
pocket.
500
$a Consists of 4 separate pamphlets.
500
$a Issued in portfolio.
500
$a Consists of statistical tables.
(See also 515 Numbering
Peculiarities Note for corrective notes).
Examples:
245
10 $a Report of the 3rd meeting :
$b Economic
Commission for Europe, Working Group on Genetically Modified Organisms
500 $a Meeting
held in Geneva, 17-19 July 2002.
245
10 $a Provisional agenda : $b
Trade
and Development Board,
Working Party on the Medium-Term Plan and the Programme Budget, 14th
session, Geneva, 30 November 2001
500 $a Meeting
dates changed to: 3-5 Feb. 2002.
245
10 $a ECE operational activities :
$b rethinking
the strategy : note
500 $a Title
on item: ECE operational activities : note.
515 $a Title
corrected by: E/ECE/1376/Corr.1.
191
$a E/CN.4/AC.45/1994/3
500 $a Document
symbol on item: E/CN.4/AC.45/1994/1.
515 $a Document
symbol corrected by: E/CN.4/AC.45/1994/3/Corr.1.
191
$a UNEP/DEIA/AR.96.2
500 $a Also
bears the symbol WHO/EOS 95.7.
245
10 $a European Agreement Supplementing
the Convention on Road Traffic done at Geneva on 1 May 1971. Amendment 2
500 $a "Amendments
which entered into force on 27 January 2001".
260
$a New York : $b
UN, $c
1999
500 $a Japanese
ed. published: Tokyo : Haro Shobo Publishing, 2000.
500
$a On cover: World Campaign for Human
Rights.
245
10 $a Berlin Ministerial Declaration :
$b a
society for all ages
500 $a Adopted
at the ECE Ministerial Conference on Ageing, 11-13 Sept. 2002, Berlin.
For UN documents and publications, notes concerning the presence or
location of document symbols, or sales numbers on the item should be
recorded after all other General Notes (with the exception of notes
about other physical forms of the item, which are always recorded
last). This applies to the following types of notes:
500
$a Document symbol from back cover.
500 $a
Document symbol not printed.
500 $a UN
sales no. not printed.
500 $a
Erroneous document symbol on p. 2-13: TRANS/WP.30/2003/11.
500 $a
Erroneous document symbol on French ed.: E/CN.4/2005/SR.18.
When an
error in a document symbol is corrected by a corrigendum, the
corrigendum note is recorded in tag 515 Numbering Peculiarities Note:
515
$a Corrects document symbol to:
[E/ECE/]MP.EIA/2001/17.
515 $a
Document symbol corrected by: [E/ECE/]ENVWA/2/Corr.1.
Sometimes
the print version of a document is issued with obviously
erroneous data appearing on the title page that is not corrected by a
corrigendum to the document but instead is directly corrected on the
electronic
version appearing in the Official Document System (ODS). In that case,
record
the correct data in the appropriate tags and add a note identifying the
erroneous data that appears on the print version:
191 $a CAT/C/ECU/Q/4/CRP.1
500 $a Erroneous document symbol on print
ed.: CAT/C/ECU/4/Q/CRP.1.
[Document
symbol on printed document is erroneous, but it is correct on
the electronic version of the document]
See also Errors in Document
Symbols for notes in cases of errors in document symbols.
Notes
concerning the presence or location of job numbers on UN documents are
recorded in tag 596
Local UNBIS Note:
596
$a No job no.
029 $a JN $b G0826593
596 $a Erroneous job no. on print ed.:
G0926593.
[Job no. on
printed document is erroneous, but it is correct on the
electronic version of the document]
Record
a note «Letter of transmittal only»
or «Note of
transmittal only» when a note or letter transmits a report or
other submission, but does not actually contain the transmitted report
or submission.
245
10 $a Letter dated 2002/12/11 from the
Chargé d'affaires a.i. of the Permanent Mission of the Central African
Republic to the United Nations addressed to the Secretary-General
500 $a Letter
of transmittal only.
520 $a Transmits
communication from the Prime Minister and Head of Government, documents
annexes and a videocassette on the events of the armed coup which took
place 25-30 Oct. 2002.
When
statements of responsibility are not
present in the title area of a work and are not recorded in tag 245, but are found elsewhere on the
item, add a General Note (tag 500)
identifying the person, corporate or conference entity responsible (or
sharing
responsibility) for the content (or significant partial content) of the
work,
and assign the authority-controlled names as added personal, corporate
or
conference entries (tags 700, 710 or 711).
Examples:
500
$a Prepared by Zeljka Kozul-Wright in
collaboration with Nicole Foga and Masani Montague.
[and add 700 personal names]
500
$a "Rédigé par Georges Affaki".
[and add 700 personal name]
500
$a "A special report of IPCC Working
Group III of the Intergovernmental Panel on Climate Change".
[and add 710 corp. name]
500
$a Consists of papers from UN
University Conference "On the Threshold of the New Millennium" held in
Tokyo, 19-21 Jan. 2000.
[and add 711 conf. name]
500
$a "Published entirely on the
responsibility of the Secretariat of the Economic Commission for
Europe".
[and add 710 corp. name]
500
$a Published under the auspices of the
UNCTAD Technical Cooperation Project on Market Access, Trade Laws and
Preferences.
[and add 710 corp. name]
500
$a "Annex: The Santa Cruz Declaration : 8th
International Conference of National Institutions for the Promotion and
Protection of Human Rights, Santa Cruz, Bolivia, 24-26 October 2006": p. 21-25.
[and
add 711 conf. name]
500
$a "Annex: Report of the Association of
Caribbean States": p. 11-25.
[and add 710 corp. name]
500
$a Transmits General Assembly resolution 1775(XVII)
adopted on 7 Dec. 1962.
[and add 710 corp. name]
When
names are recorded in notes following
a standard phrase and preceded by a colon (e.g.: At head of title: …, On t.p.verso: …, On cover: …) or when names
are cited between quotation marks, transcribe them as they appear on
the item
except for standardized capitalization and punctuation. When a name
transcribed as it appears on the item is followed by the
name of a subsidiary entity, precede the name of the subsidiary body by
a
comma:
Example:
500 $a
At
head of title: Economic Commission for Europe,
Committee on Environmental Policy.
[and add 710 corp. name]
When
several names are transcribed as they
appear on the item, with no linking words between them, separate them
by a space,
semi-colon, space:
Example:
500 $a
At
head of title: Economic Commission for Europe
; Food and Agriculture Organization.
[and add 710 corp. name]
When
names are identified in free text notes, standard abbreviations and
acronyms
may be used (e.g.: UN, UNCTAD, Dept.).
Names
in note fields should be capitalized
as they are capitalized in Name
Authority Records.
A common type of UN
document consists of a report or note by the UN Secretary-General or
Secretariat transmitting information, comments or replies received from
Governments, UN bodies and agencies, intergovernmental and/or
non-governmental
organizations. Since they do not appear in the statement of
responsibility
recorded in tag 245 $c, add a
general note (tag 500) as
shown in
the following examples and assign the authority-controlled corporate
names in
repeats of tag 710. In
general, if
there is a single respondent, specify the name of the Government or
organization. Optionally, if there is more than one respondent (but
preferably
fewer than 4) the individual respondents may be specified in the note.
The
number of respondents may be specified in the note (optional).
Examples:
500 $a Transmits
information received from Governments.
500 $a Transmits
replies
received from Member States.
500 $a Transmits
information
received from Lebanon and Mexico.
500 $a Transmits
information received from Governments, intergovernmental and
non-governmental
organizations.
500 $a Transmits
replies
received from Governments and from organs and agencies of the UN
System,
pursuant to General Assembly resolution 61/11.
500 $a Transmits
comment
by the European Lawyers' Union.
500 $a Transmits
information received from 6 Governments and 2 non-governmental
organizations.
500 $a Transmits
replies
received from Brazil, Pakistan,
UNCTAD, and 8 non-governmental organizations.
500 $a Transmits
comments received from Governments, UN bodies, specialized agencies and
intergovernmental organizations.
500
$a Transmits information
received from Unesco and 3 non-governmental organizations.
[In
each of the above examples, the appropriate corporate name entries
are assigned in tag 710]
If a document
summarizes replies or information received from Governments etc., but does not
actually contain the text of the replies, the note in tag 500 should begin with the word Summarizes
instead of the word Transmits, and
the names are not assigned as added corporate entries (tag 710). Names of organizations may be
assigned as corporate subject entries (tag 610)
and Governments may be assigned as geographic subject terms (tag 650) if the document provides
information about their policies or activities.
Example:
245 10 $a Human rights and
unilateral coercive measures : $b report
of the Secretary-General
500 $a Summarizes
replies received from 7 Governments.
650 17 $a SANCTIONS
650 17 $a HUMAN RIGHTS
650 27 $a FOREIGN RELATIONS
650 27 $a ALBANIA
650 27 $a ALGERIA
etc.
710 2_ $a UN.
Secretary-General
If a note
indicating responsibility for document contents summarizes the specific subject
or content of transmitted information, record it in a Summary/Annotation Note (tag
520) instead of in tag 500:
Example 1:
245 10 $a Letter dated
2007/05/16 from the Secretary-General to the President of the Security Council
520 $a Transmits letter
dated 15 May 2007 from the President of Lebanon refuting statements made by the
Prime Minister of Lebanon concerning the establishment of Special Tribunal for
Lebanon.
710 2_ $a UN.
Secretary-General
710 1_ $a Lebanon. President
Example 2:
245 10 $a Development of
provisions on the facilitation of international road transport (R.E.4) : $b note / $c by the Secretariat
520 $a Transmits memorandum
on international regular services by buses and coaches adopted by the
International Road Transport Union on 26 Nov. 2003.
710 2_ $a UN. ECE.
Secretariat
710 2_ $a International Road Transport Union
This type
of note identifies information included in the item, such as annexes,
source materials, bibliographies, indexes, glossaries, questionnaires,
etc.
The main contents of the item are recorded in a formatted 505 Contents Note,
or described in a 520
Summary Note.
5.1. Annexes
In
recording a single Annex title, use the following format, with
punctuation and spacing exactly as shown in the example below:
245
10 $a Measurements and modelling :
$b progress
report
500 $a "Annex:
Uncertainty
treatment in integrated assessment modelling : conclusions from a
Workshop held at IIASA in Laxenburg (Austria), 24-25 January 2002": p.
16-20.
[In this example, also add 089
Content Code A16, 611 Conf. Subject and 711 Conf. Name]
In
recording multiple Annex titles, use the following format:
245
10 $a Activities of the ECE in support
of the UN initiative for information and communication technology for
development
500 $a Annexes
(p. 3-23): 1.
Note on the development of an ICT strategy for the UN/ECE -- 2. ECE ICT
Task Force -- 3. United Nations Public Administration Network (UNPAN)
-- 4. Expansion of Internet : a drive to make statistics more available.
[In recording multiple Annex
titles, the formatting is similar to that used in 505 Contents Note]
5.2. Bibliographies,
bibliographical references and indexes
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