Office of the Iraq Programme Oil for Food

Information for Companies and Delegations

How to complete the APPLICATION FORM under resolution 986

“oil-for-food” programme

(updated on 3 January 2003)

Page 1 of the application form

Box 1: Name of the submitting Mission or International organization.

Box 2: The signature of the certifying official and an official Mission seal.

Box 3: All dates should be written in the form day/month/year (DD/MM/YY).

Box 4: The Mission reference number should be an internal reference number assigned to the application by the submitting Mission. Each application should have a unique reference number. Mission reference numbers should also be written on the second page of the application form. Furthermore, the mission reference number should be written on the diskette label (Excel form attachment) by the Mission and should also be entered by the Mission into the spreadsheet electronically.

Box 5: A general description of the goods to be shipped must be entered (For example: “Pumps with accessories”, “Passenger bus with spare parts”, “Turbine equipment”, etc.)

Box 6: The total number of line items as listed on the Excel form attachment must be entered.

Box 7: The total value must be expressed in numeric form, and should reflect the total costs involved. The total value must be identical to the value stipulated in the associated contract and to the grand total value of all line items listed on the Excel form attachment. For replacement or warranty goods, the numeric symbol for zero ("0") should be entered in Box 7 if the whole list is to be supplied "FOC" (free of charge) , please see warranty/replacement goods section.

Box 8: The currency should be that specified in the contract and should be abbreviated using a standard ISO (International Standards Organization) code. Thus, UK pounds sterling should be abbreviated as GBP rather than STD.

Box 9: The name, address, country and contact (phone/fax/e-amil) of the exporter should be entered on the application form. This name must be identical to that stipulated on the associated contract. Should the name of the exporter change, the Mission must submit to OIP an addendum to the contract, signed by the relevant parties, for approval.

Box 10: Country of origin of the goods. The application should be submitted by the Mission representing the supplier, as specified in the contract/purchase order. If goods are to be shipped by an associated company based in a different country, box 10 should simply indicate that the country of origin is different from that of the applicant state. The application should not be submitted by the Mission representing the sister company.

Box 11: The name, address and contact (phone/fax/e-mail) of the entity in Iraq which will be receiving the goods. The receiving company name and address should not differ from those specified in the contract.

Box 12: There are four official entry points for goods entering Iraq under the “oil for food” programme: Umm Qasr Port (Persian Gulf), Trebil (Jordanian border), Zakho (Turkish border), and Al-Walid (Syrian border). Only one border point or port of entry may be used per application. Should the point of entry change, following submission of the application, the Mission must submit to the Secretariat a request to amend the application.

Box 13: The name, address and contact (phone/fax/e-mail) of the entity in Iraq which will be the end user of the goods must be entered if different from the receiving company stated in box 11.

Box 14: Indication of intended end-use and end-use location (allocation plan if available) of the goods must be entered, please see end-use requirements for details.

Box 15: An "X" must be placed in the box to the left entitled "From the Iraq Account in accordance with SC resolution 986 (1995)". The resolution number (Phase) under which the contract has been signed must be indicated.

Box 16: To facilitate review, submitting Missions may provide additional details. Especially, Missions should indicate in box 16 whether an application will require an initial validity period of more than 180 days.

Page 2 of the application form

Box 17: If possible, the Mission/Supplier should indicate whether or not applications for IDENTICAL goods have previously been submitted. If this is the case, the precise Comm. number reference and relevant respective line item number(s) in the previously submitted application(s) must be entered.

Box 18: The Mission/Supplier should indicate whether or not the scope of supply includes any spare parts, accessories, sets, kits, tool boxes, tools, equipment, special tools, lots or consumables. If that is the case the Mission/Supplier should indicate whether or not all components of the spare parts, accessories, sets, kits, tool boxes, tools, equipment, special tools, lots or consumables have been listed as separate line items with the relevant description, quantity and price of each item on the Excel spreadsheet, please see guidelines for completing the spreadsheet attachment. If these goods are not listed as separate line items, the application will be considered ineligible and will be returned by the Secretariat to the submitting Mission for completion, before a “Comm.” number is assigned to the application.

Box 19: The Mission/Supplier should indicate whether or not the scope of supply includes (as separate items or as part of larger units) any of the following goods:

Computers/Microprocessors
Vehicles (heavy transport)
Filters
Pumps (including vacuum pumps)
Tanks/Storage Vessels
Valves/Servo-Valves
Metals/alloys
Bearings (mechanical)
Microbiological growth media/tissue cell culture media
Chemicals/Mixtures/Pharmaceuticals/Pesticides
Condensers/Heat Exchangers
Composite Materials
Explosives
Atomizers/Foggers/Nebulizer/Sprayers (to include nozzles)
Toxic Gas Detectors
Incineration Equipment/Furnaces
Lasers
Steels
Microencapsulation Equipment
Seals/Gaskets/Diaphragms
Electronic Testing Equipment
Transducers
Vaccines
Welders
Machine Tools/CNC Controllers

If the application contains any of the above items, the Mission/Supplier should complete the standard technical information sheets for each of these items, available at Technical Information Requirements and indicate completion of these sheets in box 19. Completed sheets should be attached to the application with a reference to the appropriate line item provided on each sheet. If the standard technical information sheets are not completed and attached, the application will be considered incomplete and will be returned to the submitting mission for completion before a Comm. number is issued.

Box 20: If possible, the Mission/Supplier should indicate whether or not the scope of supply includes any item included in the Goods Review List (GRL) (S/2002/515). If goods are considered to be included on the GRL list, the Mission/Supplier should indicate the precise line item number(s) and description(s) as from the Excel form attachment. Please use additional sheets if necessary.

NOTE: Following these points of guidance will facilitate registration of applications and issuance of Comm. numbers and may assist the Office of Iraq Programme in accelerating the processing of requests and notifications, and will facilitate rapid clearance of legitimate consignments. Please note that illegible and incomplete applications will be considered ineligible and will be returned to the submitting Mission/Organization without Comm. number being issued.

Page 3 of the application form (as of December 2002)

Box 21: The mission/supplier should indicate whether, or not, the scope of supply includes any goods which were originally designed for military use. If the question of military use does not relate to the goods in question, the “not applicable” box should be marked.

Note: The word ‘designed’ above refers to the design history of the goods, that is, the design that would have been used to manufacture such item and does not necessarily refer to their possible current uses.

Box 22: The mission/supplier should indicate whether, or not, any of the goods to be supplied have or will be designed or modified to withstand the effects of electromagnetic pulses. If the question is not pertinent, for instance if the scope of supply is not technical in nature, the “not applicable” box should be selected.

Box 23: The mission/supplier should indicate whether, or not, optical terminals are to be supplied. Or, the supplier may indicate that the question is not applicable to the scope of supply.

Box 24: The lack of information regarding ball bearings has become a frequent reason for delays. To avoid such delays, if an application includes ball bearings (as spare parts or as part of equipment being supplied), the following information should be supplied:

Please give the tolerance to which the bearing was manufactured. If any of the bearings were manufactured to a tolerance as listed below, please indicate this and provide the particular tolerance. Also, if any of these bearings were manufactured to a national equivalent (to those listed below) or better than, please give the national equivalent (or the higher standard) and for those equivalents please indicate to which of the below listed standards they equate:

ABEC 1, 3, 5, 7, or 9; or

ISO Normal, class 6, class 5, class 4 or class 2; or

DIN P0, P6, P5, P4 or P2.

If the bearings do not meet (or exceed) any of the above listed tolerances or their equivalents, then please state this and give the tolerance to which they were manufactured.

If the goods proposed for export do not contain bearings, the supplier/mission should indicate that the question is “not applicable”.

Note: To avoid processing delays, if boxes 21,22,23 and 24 are applicable, suppliers/missions should submit any relevant technical information, in support of the options selected.

OIP Home Page

Back to Top

Produced for media and public information – not an official United Nations Document
For further information please contact Mr. Ian Steele in the Office of the Iraq Programme. email: steelei@un.org

Information for Companies and Delegations		How to complete the APPLICATION FORM under resolution 986 “oil-for-food” programme (updated on 3 January 2003) Page 1 of the application form Box 1: Name of the submitting Mission or International organization. Box 2: The signature of the certifying official and an official Mission seal. Box 3: All dates should be written in the form day/month/year (DD/MM/YY). Box 4: The Mission reference number should be an internal reference number assigned to the application by the submitting Mission. Each application should have a unique reference number. Mission reference numbers should also be written on the second page of the application form. Furthermore, the mission reference number should be written on the diskette label (Excel form attachment) by the Mission and should also be entered by the Mission into the spreadsheet electronically. Box 5: A general description of the goods to be shipped must be entered (For example: “Pumps with accessories”, “Passenger bus with spare parts”, “Turbine equipment”, etc.) Box 6: The total number of line items as listed on the Excel form attachment must be entered. Box 7: The total value must be expressed in numeric form, and should reflect the total costs involved. The total value must be identical to the value stipulated in the associated contract and to the grand total value of all line items listed on the Excel form attachment. For replacement or warranty goods, the numeric symbol for zero ("0") should be entered in Box 7 if the whole list is to be supplied "FOC" (free of charge) , please see warranty/replacement goods section. Box 8: The currency should be that specified in the contract and should be abbreviated using a standard ISO (International Standards Organization) code. Thus, UK pounds sterling should be abbreviated as GBP rather than STD. Box 9: The name, address, country and contact (phone/fax/e-amil) of the exporter should be entered on the application form. This name must be identical to that stipulated on the associated contract. Should the name of the exporter change, the Mission must submit to OIP an addendum to the contract, signed by the relevant parties, for approval. Box 10: Country of origin of the goods. The application should be submitted by the Mission representing the supplier, as specified in the contract/purchase order. If goods are to be shipped by an associated company based in a different country, box 10 should simply indicate that the country of origin is different from that of the applicant state. The application should not be submitted by the Mission representing the sister company. Box 11: The name, address and contact (phone/fax/e-mail) of the entity in Iraq which will be receiving the goods. The receiving company name and address should not differ from those specified in the contract. Box 12: There are four official entry points for goods entering Iraq under the “oil for food” programme: Umm Qasr Port (Persian Gulf), Trebil (Jordanian border), Zakho (Turkish border), and Al-Walid (Syrian border). Only one border point or port of entry may be used per application. Should the point of entry change, following submission of the application, the Mission must submit to the Secretariat a request to amend the application. Box 13: The name, address and contact (phone/fax/e-mail) of the entity in Iraq which will be the end user of the goods must be entered if different from the receiving company stated in box 11. Box 14: Indication of intended end-use and end-use location (allocation plan if available) of the goods must be entered, please see end-use requirements for details. Box 15: An "X" must be placed in the box to the left entitled "From the Iraq Account in accordance with SC resolution 986 (1995)". The resolution number (Phase) under which the contract has been signed must be indicated. Box 16: To facilitate review, submitting Missions may provide additional details. Especially, Missions should indicate in box 16 whether an application will require an initial validity period of more than 180 days. Page 2 of the application form Box 17: If possible, the Mission/Supplier should indicate whether or not applications for IDENTICAL goods have previously been submitted. If this is the case, the precise Comm. number reference and relevant respective line item number(s) in the previously submitted application(s) must be entered. Box 18: The Mission/Supplier should indicate whether or not the scope of supply includes any spare parts, accessories, sets, kits, tool boxes, tools, equipment, special tools, lots or consumables. If that is the case the Mission/Supplier should indicate whether or not all components of the spare parts, accessories, sets, kits, tool boxes, tools, equipment, special tools, lots or consumables have been listed as separate line items with the relevant description, quantity and price of each item on the Excel spreadsheet, please see guidelines for completing the spreadsheet attachment. If these goods are not listed as separate line items, the application will be considered ineligible and will be returned by the Secretariat to the submitting Mission for completion, before a “Comm.” number is assigned to the application. Box 19: The Mission/Supplier should indicate whether or not the scope of supply includes (as separate items or as part of larger units) any of the following goods: Computers/Microprocessors Vehicles (heavy transport) Filters Pumps (including vacuum pumps) Tanks/Storage Vessels Valves/Servo-Valves Metals/alloys Bearings (mechanical) Microbiological growth media/tissue cell culture media Chemicals/Mixtures/Pharmaceuticals/Pesticides Condensers/Heat Exchangers Composite Materials Explosives Atomizers/Foggers/Nebulizer/Sprayers (to include nozzles) Toxic Gas Detectors Incineration Equipment/Furnaces Lasers Steels Microencapsulation Equipment Seals/Gaskets/Diaphragms Electronic Testing Equipment Transducers Vaccines Welders Machine Tools/CNC Controllers If the application contains any of the above items, the Mission/Supplier should complete the standard technical information sheets for each of these items, available at Technical Information Requirements and indicate completion of these sheets in box 19. Completed sheets should be attached to the application with a reference to the appropriate line item provided on each sheet. If the standard technical information sheets are not completed and attached, the application will be considered incomplete and will be returned to the submitting mission for completion before a Comm. number is issued. Box 20: If possible, the Mission/Supplier should indicate whether or not the scope of supply includes any item included in the Goods Review List (GRL) (S/2002/515). If goods are considered to be included on the GRL list, the Mission/Supplier should indicate the precise line item number(s) and description(s) as from the Excel form attachment. Please use additional sheets if necessary. NOTE: Following these points of guidance will facilitate registration of applications and issuance of Comm. numbers and may assist the Office of Iraq Programme in accelerating the processing of requests and notifications, and will facilitate rapid clearance of legitimate consignments. Please note that illegible and incomplete applications will be considered ineligible and will be returned to the submitting Mission/Organization without Comm. number being issued. Page 3 of the application form (as of December 2002) Box 21: The mission/supplier should indicate whether, or not, the scope of supply includes any goods which were originally designed for military use. If the question of military use does not relate to the goods in question, the “not applicable” box should be marked. Note: The word ‘designed’ above refers to the design history of the goods, that is, the design that would have been used to manufacture such item and does not necessarily refer to their possible current uses. Box 22: The mission/supplier should indicate whether, or not, any of the goods to be supplied have or will be designed or modified to withstand the effects of electromagnetic pulses. If the question is not pertinent, for instance if the scope of supply is not technical in nature, the “not applicable” box should be selected. Box 23: The mission/supplier should indicate whether, or not, optical terminals are to be supplied. Or, the supplier may indicate that the question is not applicable to the scope of supply. Box 24: The lack of information regarding ball bearings has become a frequent reason for delays. To avoid such delays, if an application includes ball bearings (as spare parts or as part of equipment being supplied), the following information should be supplied: Please give the tolerance to which the bearing was manufactured. If any of the bearings were manufactured to a tolerance as listed below, please indicate this and provide the particular tolerance. Also, if any of these bearings were manufactured to a national equivalent (to those listed below) or better than, please give the national equivalent (or the higher standard) and for those equivalents please indicate to which of the below listed standards they equate: ABEC 1, 3, 5, 7, or 9; or ISO Normal, class 6, class 5, class 4 or class 2; or DIN P0, P6, P5, P4 or P2. If the bearings do not meet (or exceed) any of the above listed tolerances or their equivalents, then please state this and give the tolerance to which they were manufactured. If the goods proposed for export do not contain bearings, the supplier/mission should indicate that the question is “not applicable”. Note: To avoid processing delays, if boxes 21,22,23 and 24 are applicable, suppliers/missions should submit any relevant technical information, in support of the options selected.
OIP Home Page


Back to Top