I. Relevant Security Council resolution and Guidelines of the Committee
The exemptions to the travel ban are provided for by the following:
- Paragraph 1 and 2 (b) of resolution 2374 (2017)
- Committee Guidelines: Section 10
II. Who is entitled to submit the request for exemptions from the travel ban?
The State of nationality or residence of the listed individual may submit the request to the Chair in writing, on behalf of the listed individual, through its Permanent Mission to the United Nations. The request may also be submitted through the relevant United Nations office.
The listed individual may submit the request to the Chair in writing or through the relevant United Nations office.
III. What should be included in the request for exemption from the travel ban?
Each request for exemption should include the following information:
- The name, designation, nationality, and passport number(s) of the person undertaking the proposed travel.
- The purpose(s) of the proposed travel, with copies of supporting documents furnishing details connected to the request, such as specific dates and times of meetings or appointments.
- The proposed dates and times of departure from and return to the country from which the travel commenced.
- The complete itinerary for such travel including the points of departure and return and all transit stops.
- Details of the mode of transport to be used, including where applicable, record locator, flight numbers and names of vessels.
IV. How to make requests for exemptions from the travel ban?
Please address the requests to:
- The Chair of the Committee, His Excellency Mr. Juan Ramón de la Fuente Ramirez (Mexico), through the Permanent Mission of Mexico to the United Nations
With copy to:
- The Senior Secretary of the Committee, Mr. Davey McNab (email@example.com)
V. Decision Making of the Committee
Except in cases of emergency, to be determined by the Chair, all requests for exemptions shall be received by the Chair as early as possible but not less than fifteen working days before the commencement date of the proposed travel. Upon the receipt of the request by the Chair, the Committee will consider the exemption request within a period of five working days under a no-objection procedure or, in urgent situations, or on humanitarian grounds, such shorter period as the Chair shall determine but usually no less than two working days.
VI. Request for an extension of the exemption from the travel ban
- Any request for an extension of the exemption is subject to the procedures set out above and need to be received by the Chair in writing, with a revised itinerary, no less than five working days before the expiry of the approved exemption.
VII. Changes to the approved exemption from the travel plan
Any changes to the information provided in the request, including with regard to points of transit, require further prior approval by the Committee and need to be received by the Chair no less than five working days prior to the commencement of the travel, except in cases of emergency as determined by the Chair.
The submitting State (or United Nations office/agency) will inform the Chair immediately and in writing of any change to the departure date for any travel for which the Committee has already issued an exemption.
Written notification will be sufficient in cases where the time of departure is advanced or postponed no more than 48 hours and the itinerary remains otherwise unchanged. If travel is to be advanced or postponed by more than 48 hours, or the itinerary is changed, then a new exemption request needs to be submitted.
In cases of emergency medical evacuations, the Chair shall also be promptly provided with a doctor’s note containing details of the nature of the medical emergency and the facility where treatment was received by the patient, without prejudice to the respect of medical confidentiality, as well as information regarding the date, time, and mode of travel by which the patient returned or will return to his/her country of residence.
VIII. After the travel
Written confirmation of the completion of the travel within five working days, by the listed individual needs to be provided to the Chair by the State (or United Nations office/agency) in which the listed individual has stated he will be resident after completion of the exempted travel.