Life Events

Life happens. Below you will find health and life insurance assistance on the various circumstances of life.

Note: The various Information Circulars contain insurance plan specific details.

New to the UN (just hired, contract extended to 3 months, etc.)

As a newly appointed staff member, you may enrol in the UNHQ health insurance programme provided that:

  • Your contract is at least three months long;
  • You submit a health insurance application within 31 days of your Entry on Duty (EOD). Please note that once the 31-day window elapses, you will have to wait for the Annual Campaign to enrol.

In addition, you may apply for Life Insurance coverage provided that:

Add a dependant (recently married, had a child, etc.)

There are reasons you may need to add a dependant*.

  • Recently got married
  • Had or adopted a child

It is the responsibility of the staff member to notify the Insurance section of the life event within 31 days of the event. Staff members must complete the appropriate form to add the dependant to the insurance plan.  Notifying OHRM is required to add a dependant to the insurance plan (Step 1).  You must also complete and submit an insurance application (Step 2).

ASHI participants are only allowed to add a child born within 300 days of retirement and the request and supporting document must be emailed to ashi@un.org.

In addition, if you have TheHartford Life Insurance this is a good time to update your beneficiary form.  In the event of a loss, the Insurance Section must pay the benefit to the beneficiaries as stated on the beneficiary form.

Change to contract (separation, retirement, change duty station, etc.)

Qualifying contract changes include:

  • Separation and reappointment
  • Initial contract that moves you past the three-months threshold
  • Retiring from the UN
  • Transferring to/from duty stations
  • Transferring between agencies and or the Secretariat

It is the responsibility of the staff member to notify the Insurance Section of the contract change within 31 days of the event.  If the staff member is now eligible for coverage or needs to change plans due to a duty station change or an extension of contract; the staff member must complete a new enrolment form.

Staff members should be aware that when there is a break in-service coverage is cancelled.  Therefore, staff members will need to submit a new application for all applicable coverages.

ASHI participants are only allowed to make a plan change when they first retire.  The plan selected at retirement will remain in effect for 2 years.  After the initial period ASHI participants are allowed to make a change once every two years. ASHI participants may email ashi@un.org to request their change.

If you have TheHartford Life Insurance this is also a good time to update your beneficiary form.  In the event of a loss, the Insurance Section must pay the benefit to the beneficiaries as stated on the beneficiary form.

Remove a dependant (divorce, child newly employed, etc.)

There are several reasons you may need to remove a dependant.

  • Loss of a loved one
  • A child is no longer eligible to be covered (has a job, has gotten married, has turned 25)
  • Your marriage has ended (the divorce is final)

It is the responsibility of the staff member or ASHI participant to notify the Insurance Section of the life event within 31 days of the event.  Staff members must complete the appropriate form to remove the dependant from the insurance plan. ASHI participants must email ashi@un.org with details of the change.

Notifying OHRM is not sufficient to remove a dependant from the insurance plan.  The Insurance Section must be notified and staff members must also complete and return the necessary form to the Insurance Section.

If you have TheHartford Life Insurance this is also a good time to update your beneficiary form.  In the event of a loss, the Insurance Section must pay the benefit to the beneficiaries as stated on the beneficiary form.

Return from Special Leave Without Pay (SLWOP)

Staff have the option of maintaining their existing health and life insurance coverage during a SLWOP period provided they pay the full premium ( i.e., their contribution plus the Organisations' subsidy) in advance of the coverage period.

Upon return from SLWOP:

  • You need to submit a health insurance application within 31 days whether you maintained coverage through UNHQ's health insurance programme or not during the SLWOP period. Please note that you may only enrol in the same plan(s) you had prior to the SLWOP period. For instance, if you had Blue Cross and Cigna for medical and dental coverage respectively, but elected to enrol in Cigna International for the duration of your SLWOP, you will only be eligible to enrol in Blue Cross and Cigna upon your return.
  • You need to submit a life insurance application along with an Evidence of Insurability questionnaire if you suspended your life insurance coverage during the SLWOP period.