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Designating representatives to the United Nations | |
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NGOs in consultative status with ECOSOC may designate persons to represent them at offices
of the United Nations. Designations must be made only by the Chief Administrative Officer or
highest elected officers of the Organization. Representatives may be appointed to the UN
Headquarters in New York, Geneva and Vienna, as well as the five regional commissions.
A form designating all NGO repreentatives must be returned to all the NGO Section and/or the Liaison offices even if no changes need to be reported in the accreditation form submitted the previous year. To facilitate access to United Nations buildings, grounds passes may be issued to designated representatives. These passes are restricted to persons who will be representing your organization at meetings or who will consult on your behalf with secretariat and government representatives at the United Nations, i.e. persons who will speak and act on behalf of your organization. Passes are issued for one year only, and they are valid from the day they are issued until the end of that year. Designated representatives must appear in person to obtain their passes (with photo ID cards) from the Pass and Security in accordance with the procedure established at each UN Office. This may be done at the first convenient opportunity while attending a meeting. Any changes in your officers/representatives, address, fax or telephone number, etc. are to be communicated in writing to each UN Office. Please use a new copy of the same form for submitting any changes. Practical arrangements In view of security requirements, the rapidly increasing number of NGOs and the space limitations at the United Nations Headquarters, the number of representatives with a yearly badge per NGO is currently limited to 5 in New York, 5 in Geneva and 5 in Vienna, in addition to the Chief Administrative Officer and the President or Chief Executive Officer (two additional passes).Representatives can only be designated using the appropriate form. Upon request, temporary passes to attend a specific meeting focusing on economic and social matters will be issued only for the duration of the meeting. Such request must be submitted in writing specifying the activities in which these additional representatives will be involved. Please write a letter (in letterhead and properly signed) addressed to the NGO Section or the respective Liaison office and ask each person who shall receive a pass to bring a copy when coming to get it issued. Unless otherwise specified, there is no limit in the number of these passes. In some occasions, due to the large number of people attending a conference, a secondary pass or a special ticket is required to enter certain rooms. This is always the case for the General Assembly hall. Only a limited number of these secondary passes is issued and they usually can be exchanged among NGO representatives. The NGO Section/Liaison Officers will not honor requests for passes from the main representatives unless he/she has been authorized to do so by their NGO in the form where he/she was designated.
To obtain a pass, a representative must follow the procedure established at each United Nations office. Failure to follow this procedure will result in delays in acquiring the passes. Designated representatives must ensure that they have a copy of the Designation of Representatives for 2003 form with their name on it at the time they retrieve the pass. If a designated representative holding a current pass leaves your organization, the organization must notify the corresponding United Nations office in writing and return his/her pass there. Requests for replacement of lost passes must also be done in writing, allowing enough time for us to notify security and authorize the issuance of a new pass. |
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