The indexer or cataloguer formulates a narrative, free-text statement in 520 subfield $a. With particular reference to UN documents, indexers should use neutral language and avoid controversial language in formulating notes referring to specific countries, unless a direct quotation is indicated by the use of quotation marks or qualifying words such as «alleged» are used.

Keep brevity in mind when formulating notes, e.g.: Reviews (not: Contains a review of), Summarizes (not: Contains a summary of).

Unless text is directly cited, use standard AACR2 abbreviations for names of months (Jan., Feb., etc.). Use commonly known acronyms for UN bodies and agencies (UN, UNDP, UNECE, UNHCR, UNCTAD, etc.) but use "Security Council" (not "SC"); "General Assembly" (not "GA"); "Economic and Social Council" (not "ECOSOC").

Use the official forms of country names as they have been established in geographic authority records (e.g., China, Republic of Korea, United Kingdom, United States) even if other forms appear in document text (e.g., People's Republic of China, South Korea, United Kingdom of Great Britain and Northern Ireland, United States of America), unless text is directly cited in notes. However, it is acceptable to use "Islamic Republic of Iran" and Bolivarian Republic of Venezuela" instead of "Iran (Islamic Republic of)" and "Venezuela (Bolivarian Republic of)".

Place a period at the end of the 520 field.

[Note: Due to ITP publication, annotations of Secretary General's reports should be indicated in 500 field instead]

Examples:

245 10 $a Question of the violation of human rights and fundamental freedoms : $b written statement
520 $a Concerns human rights situation in Iran.
[not: Concerns human rights violations in Iran]

245 10 $a Civil and political rights, including the questions of torture and detention : $b written statement
520 $a Concerns prisoner treatment in Turkey.
[not: Concerns torture and other cruel treatment in Turkey]

245 10 $a Civil and political rights, including the questions of torture and detention : $b written statement
520 $a Concerns alleged cases of torture in Sri Lanka.
[qualifying word «alleged» is used]

245 10 $a Prevention of discrimination : $b written statement
520 $a Provides information on the history and present-day situation of Aramean (Syriac) Christians.
[Based on wording found in the document's introduction]

245 10 $a Letter dated 2000/02/04 from the Chairperson of the Commission on Human Rights addressed to the Permanent Representative of Malaysia to the United Nations Office at Geneva
520 $a Replies to letter dated 2 Feb. 2000 from Malaysia (E/CN.4/2000/120) concerning time limits for special rapporteurs.

245 10 $a Letter dated 2001/05/17 from the Permanent Representative of Cyprus to the United Nations Office at Geneva addressed to the United Nations High Commissioner for Human Rights
520 $a Transmits text of judgement of the European Court of Human Rights, 10 May 2001, in the case of Cyprus v. Turkey (Application no. 25781/94).

245 10 $a Cooperation with representatives of United Nations human rights bodies : $b report of the Secretary-General submitted in accordance with Commission on Human Rights resolution 2001/11
520 $a Compiles information concerning alleged acts of intimidation and reprisals against individuals or groups who sought to cooperate with UN human rights bodies and mechanisms.

245 10 $a Letter dated 2002/04/25 from the Permanent Representative of Saudi Arabia to the United Nations Office at Geneva addressed to the Chairperson of the 58th session of the Commission on Human Rights
520 $a Transmits "Joint statement on the question of the death penalty", placing on record the disassociation of its co-sponsoring delegations from Commission on Human Rights resolution E/CN.4/2002/L.104.

245 10 $a Issuance of visas : $b note
520 $a Notes that the European Commission is carrying out a survey of member States of the European Union regarding their practice in issuing visas to professional drivers.

245 10 $a Pushing the limits $h [videorecording]
520 $a Focuses on UNHCR relief operations in East Timor.

245 10 $a Quality policy issues
520 $a Transmits paper entitled: Efforts to enhance product quality in the Republic of Belarus.

245 10 $a Operational and regional advisory activities : note
520 $a Provides an overview of ECE activities in the areas of entrepreneurship, investment promotion, and trade facilitation.

245 10 $a Letter dated 2003/02/04 from the Permanent Representative of Serbia and Montenegro to the United Nations addressed to the Secretary-General
520 $a Reports that the name of the State of the Federal Republic of Yugoslavia was changed to "Serbia and Montenegro".

245 10 $a Letter dated 2003/07/16 from the Chairman of the Security Council Committee established pursuant to resolution 1373 (2001) concerning counter-terrorism addressed to the President of the Security Council
520 $a Refers to the Chairman's letter of 23 Apr. 2003 (S/2003/456) and transmits supplementary report from Algeria, submitted to the Counter-Terrorism Committee pursuant to para. 6 of Security Council resolution 1373 (2001).

245 10 $a Performance report on the budget of the United Nations Peacekeeping Force in Cyprus for the period from 1 July 2001 to 30 June 2002 : $b report of the Secretary-General
520 $a Covers the period from 1 July 2001 to 30 June 2002.