Fourth World Conference on Women

Action for Equality, Development and Peace
4-15 September 1995 - Beijing, China

Information package for FWCW participants

This document will be available as UN official document with code:

A/CONF.177/INF/1

  • Site of the Conference

  • Pre-Conference Consultations

  • Opening meeting of the Conference

  • Registration of participants and identification cards

  • Programme of meetings

  • Seating arrangements

  • Languages of the Conference and Interpretation services

  • Circulation of prepared statements

  • Media facilities

  • Non-governmental organizations

  • Special events

  • Other useful information for participants: visas, currency, transportation, hotels, services at the BICC, inoculation, climate,

  • Internet conection


    Site of the Conference

    The United Nations Fourth World Conference on Women: Action for Equality, Development and Peace will be held at the Beijing International Convention Centre (BICC). The address is as follows:

    United Nations Fourth World Conference on Women

    c/o Beijing International Convention Centre

    No. 8 Beichen East Road, Chaoyang District Beijing 100101

    Telephone:(86-10) 493.8247, 493.8244

    Fax: (86-10) 491.0256, 499.3993

    The time distance between the Convention Centre and the centre of Beijing is approximately 25 minutes in non-peak hour traffic; between the Convention Centre and Beijing Capital Airport it is 20 minutes.

    Pre-Conference Consultations

    Pre-Conference consultations to consider organizational and procedural matters, and to consider the report of the contact group on gender as well as the non-paper of the open-ended informal consultations conducted by the Chairperson of the Commission on the Status of Women from 31 July - 4 August will be held at the BICC on Saturday, 2 September, and Sunday, 3 September. They will begin at 10 a.m. on 2 September.

    Opening meeting of the Conference

    The formal opening of the Conference will be held at 3 p.m. on Monday, 4 September, in the Plenary Hall (Hall 1) of the BICC. A welcoming ceremony will be held at 10 a.m. on Monday, 4 September, in the Great Hall of the People in the centre of Beijing. Further information about the welcoming ceremony and the opening meeting will be given at the pre-Conference consultations to be open to all States participating in the Conference. In order that the opening meeting of the conference may begin punctually, participants are requested to be seated in the Plenary Hall by 2:30 p.m.

    Registration of participants and identification cards

    A centre for registration of participants and issuance of access/identification passes will be open at 9:30 a.m. on Friday, 25 August, at the Tennis Hall of the Beijing Recreation Centre. The Hall is located at 600 meters from the BICC. From 1 to 6 September, the registration/pass office will be open for longer hours to ensure the smooth issuance of passes. Registration of accredited intergovernmental and non-governmental organizations will begin on 28 August at the Tennis Hall.

    It will also be possible for participants to pre-register at United Nations Headquarters starting August 1. Such pre-registration is most strongly advised in order to avoid long lines during registration at the Tennis Hall. The UN Protocol Office will distribute the passes to those who pre-registered in New York at the Tennis Hall starting on 26 August.

    Admission to the BICC will require, at all times, the presentation of identification cards. All participants in the Conference - government delegates, United Nations Secretariat staff, representatives of United Nations programmes and specialized agencies and of accredited intergovernmental and non-governmental organizations, members of the Committee on the Elimination of Discrimination against Women and special guests - are therefore requested to register at the Tennis Hall mentioned in paragraph 8 above.

    Following registration, each participant will be issued an identification card or grounds pass. In addition to these individual grounds passes, each government delegation will be issued four access cards for the Plenary Hall. At the opening session of the Conference and at other designated times, access to the Plenary Hall will be regulated by the use of such cards. Plenary Hall passes will also be issued to other participants, in addition to government delegations, in relation to the allotment of seats assigned to them in the Plenary Hall.

    The process of registration will be greatly facilitated if Conference credentials containing lists of the names of participants are transmitted by each delegation prior to actual registration in person. It is suggested that delegations submit this information to the United Nations Protocol and Liaison Service, room S-201B, well before the opening of the Conference, preferably not later than 15 August. Thereafter, such information should be conveyed directly to the United Nations Protocol and Liaison Service at the Conference site.

    Delegations of States participating in the Conference are reminded that credentials of representatives to the Conference must be signed either by the Head of State or Government or by the Minister for Foreign Affairs. All other communications in this respect shall be considered as provisional credentials until such time as formal credentials are received by the Secretary-General of the Conference or the Office of Legal Affairs.

    The registration of accredited intergovernmental and non-governmental organizations and press/media representatives will also take place at the Tennis Hall. The loss of an identification card must be reported immediately to United Nations Security Personnel.

    Programme of meetings

    The programme of meetings will be printed in the Conference Journal, to be issued on a daily basis, giving the Conference rooms and times of meetings. Morning meetings are scheduled to take place from 10 a.m. to 1 p.m. and afternoon meetings from 3 p.m. to 6 p.m. When evening sessions are required, they will generally begin at 6 p.m.

    Seating arrangements

    At the opening of the Conference and at subsequent meetings of the Plenary in Hall 1, each government delegation will be assigned four seats, two at table and two seats behind. In Conference Halls 15 and 16, located on the second and third floor resepctively of the East Annex of the BICC, where meetings of the Main Committees will be held, each government delegation will have two seats, one seat at table and one seat behind. Specifically identified seating facilities will be available for other participants at the Conference.

    Languages of the Conference and Interpretation services

    Arabic, Chinese, English, French, Russian and Spanish are the offical languages of the Conference. Official documents of the Conference will be made available in the languages of the Conference.

    Statements made in any of the six offical languages will be interpreted into the other official languages. Any representative may, in accordance with rule 53 of the provisional rules of procedure, make a statement in a language other that a language of the Conference. In such cases, the delegation in question should provide either an interpretation or a written text of the statement in one of the official languages. This interpretation or written text will be considered by the Secretariat to represent the official text of the statement and will be used by United Nations interpreters as the basis for interpretation into the other official languages.

    It may be recalled that there will be interpretation services for a total of three simultaneous meetings in the morning and three in the afternoon. The servicing of all official meetings, extensions of official meetings beyond their normal duration, or the provision of interpretation services to regional or other group meetings should therefore be arranged within that framework.

    Meetings other than meetings of United Nations bodies, such as regional or interest groups, will be accomodated according to the availability of meeting rooms and services. Requests for meeting services should be directed to Mr. William Bunch, Secretariat Services Coordinator.

    Circulation of prepared statements

    A minimum of 30 copies and, if possible, a copy on diskette of the text of speeches to be delivered in plenary meetings and other meetings should be given in advance to the conference officer in order to enable the Secretariat to provide the best possible service. Delegations wishing to circulate their speeches to all participants are requested to provide 350 copies to the conference officer who will be located in each conference room. All texts should be delivered before the speaker takes the floor, preferably at the start of the meeting. Conference participants are reminded that the Secretariat will not be in a position to offer reproduction services for such texts.

    If written texts are provided in more than one official language, delegations should indicate clearly which of those texts is to be accepted as the official text. Furthermore, in order to avoid confusion, delegations should also specify whether this official text is to be "checked against delivery" or read out as written.

    If participants wish their speeches to be included in the Internet system (see below), they are required to provide a diskette containing the text of the speech.

    Distribution of official documents

    The main documents distribution counter will be located on the ground floor near the main entrance of the BICC.

    Each delegation will be assigned an individual box at the documents distribution counter in which copies of all official documents issued during the Conference will be placed. Delegations are reminded that those document boxes, or pidgeon holes, are exclusively for the distribution of official Conference documentation and may not be used for the circulation of any other papers or documents.

    To determine the exact requirements, each delegation is requested to advise the documents distribution counter of its daily requirements in terms of the number of copies of each document it wishes to receive during the Conference. The quantity requested should be sufficient to cover all requirements since it will not be possible to provide complete sets of documents after the end of the Conference.

    Accredited NGOs and representatives of the press/media will be able to obtain official Conference documents at designated documents distribution desks. These will be located on the third floor of the BICC (for NGOs), and on the ground floor, adjacent to entrance number 17 (for press/media) respectively.

    Receipt and circulation of other documents

    In regard to other documents that Governments and organizations may wish to make available to Conference participants, they are to be provided by those Governments and organizations in the languages and quantities available. The Secretariat will undertake neither reproduction nor translation of such documents. It is suggested that Governments and organizations make approximately 500 copies available in English, with lesser numbers of the other official languages if those are provided.

    It would be greatly appreciated if two copies of each such document could be forwarded to Mr. William Bunch, Secretariat Services Coordinator. They will be listed in an information note to be circulated at the Conference.

    The Secretariat cannot undertake official distribution of such documents. However, separate pidgeonholes for government delegations for such documents will be set up on the second floor of the BICC.

    Media facilities

    Facilities for media coverage will be available on-site on the ground floor of the East Annex of the BICC. It will have 360 journalist work stations which will be available on an as needed/as available basis. A telecommunication centre (available at commercial rates) and a press lounge are located in the same area. An additional media working area with 200 work stations will be set up at the CATIC Hotel adjacent to the BICC. Facilities will be similar to those in the BICC press working area and include a photo processing room. There will be 200 rooms for rent to overseas media organizations, as well as 60-80 larger spaces of variable size.

    Television coverage of the plenary sessions, press conferences and other official meetings and events will be carried out by UNTV through China Central Television (CCTV). Closed-circuit television monitors located throughout the press working area and the Conference site will carry the coverage. Facilities for radio and TV production will be available at the China Central Television Headquarters.

    A journalists' encounter will be held on 2 and 3 September. Details concerning press facilities and media accreditation are contained in a separate information note issued by the United Nations Department for Public Information.

    Press conferences

    Daily press briefings by the Spokeswoman of the Conference will be held at 12:00 (in English) and 12:30 (in French) in the Press Briefing Room (Hall 2). This Hall will also be used for press conferences by delegations and UN agencies. Requests for press conferences should be directed to the Office of the Spokeswoman for the Conference.

    Non-governmental organizations

    An orientation session for representatives of accredited non-governmental organizations will be held on Sunday, 3 September, from 1 - 3 pm at the BICC. Identification cards will be required.

    Special events

    A programme of seminars, panels and workshops on issues relating to the Conference is being organized by entities of the United Nations system for Conference participants. These events will be held at the Securities and Exchange Building across from the BICC. Events will begin on 5 September and continue through 14 September. The calendar for these events will be available at the Conference site.

    Other useful information for participants

    Reception on arrival at the Beijing Airport

    Beginning on 20 August, participants will be welcomed in the restricted area of the Airport and directed to special information desks where they will be informed about arrangements for immigration, customs, baggage handling and transportation to hotels. Currency exchange will be available. Heads of State or Government will be greeted upon arrival by a senior official of the Government of the People's Republic of China.

    Visas

    Participants from countries that have not concluded a bilateral agreement with the People's Republic of China providing a visa-free entry into the People's Republic of China will need a visa, which will be issued by Chinese embassies and consulates at rates established bilaterally.

    Inoculation

    Under the WHO International Health Regulations, the following immunizations are required/recommended:
    Required: Yellow fever immunization is required from travellers coming from infected areas, i.e. some countries in Africa and South America.
    Recommended: Typhoid; Tetanus Toxoid; Poliomyelitis; and Hepatitis A vaccination.
    Malaria prophylaxis: There is no malaria in Beijing. Malaria exists from May to December in rural areas only below 1,500 meters and in the Valley of Yili River and Xizang. Falciparum malaria occurs in three provinces, primarily in Hainan, Yunan and Guangsi.

    Transportation between hotels, the BICC, the Great Hall of the People and the site of the NGO Forum on Women '95

    During the Conference, shuttle buses will operate between major hotels and the Conference site. The host country will provide transportation to the welcoming ceremony at the Great Hall of the People. Delegations requiring a vehicle should request it from the China Organizing Committee through completion of a vehicle-use form. Conference delegates, as well as participants in the NGO Forum on Women '95, may buy a special public transport card for US$10 after registration procedures are completed. During the Conference, this card can be used by delegates to take shuttle buses from the airport to hotels, from hotels to the meeting places, as well as to sightseeing spots. It is also valid for unlimited travel on public buses and trolley buses. Taxis are also available.

    Conference newspapers and related reporting

    During the Conference, in addition to the daily Journal, it is expected that a number of independent newspapers will cover the Conference and the NGO Forum events. Press releases in English