Access to the conference site and conference rooms for delegates
Access to the conference site and conference rooms will be granted upon presentation of a valid United Nations conference pass or a VIP pass issued by the United Nations. Delegates holding a conference pass are subject to screening at the main entrance of the Lutfi Kirdar Convention and Exhibition Centre. VIP pass holders (VIP group) including Heads of State or Government, Vice-Presidents, Crown Princes and cabinet ministers, as well as their spouses, will be exempt from screening. To obtain a conference pass or a VIP pass, the accreditation procedure specified herein must be fully respected.
Accreditation of delegates (request for a conference pass)
The issuance of conference passes and VIP passes will be carried out on the basis of:
- an official communication to the United Nations Protocol and Liaison Service providing an authorized list of members of a delegation (with names and functional titles) who are in need of a conference pass;
- individual accreditation forms (SG.6-LDC/2011) for all delegates, including members of the VIP group;
- passport-size colour photographs of all listed members of delegation, including cabinet ministers. All photographs must be recent or at least taken not more than six months prior to the Conference. If sent by e-mail, all photographs must be in jpeg format. Photographs are not required for Heads of State/Government and their spouses.
All three requirements indicated above must be met and submitted in one whole package to the office of the Protocol and Liaison Service in New York or via e-mail to firstname.lastname@example.org and a copy to the Turkish Ministry of Foreign Affairs at email@example.com. For easy tracking, please put in the subject line the name of the country, entity or organization only. The individual accreditation form is available in the office of the United Nations Protocol and Liaison Service in New York, Room NL-2058, and also at http://www.un.int/protocol.
The accreditation of security details of the VIP group and media personnel is not handled by the Protocol and Liaison Service. Permanent/observer missions and liaison offices are urged to advise and coordinate with their embassies and consulates general in the Republic of Turkey on the proper accreditation procedure in order to avoid dual accreditation and confusion.
Pre-accreditation (through 27 April 2011 in New York)
In order to expedite the accreditation process, permanent/observer missions and liaison offices are urged to submit their accreditation requests to the Protocol and Liaison Service in New York for all delegates who will participate in the Conference. Pre-accreditation will be accepted for processing at the Protocol and Liaison Service in New York until 27 April 2011.
After review and approval by the Protocol Accreditation Unit, conference passes will be issued by the United Nations Pass and ID Unit and made available for pick-up at the Accreditation Centre in Istanbul by representatives of the missions or embassies/consulates general. Valid and current identification, e.g., United Nations grounds pass or embassy identification, is necessary for pick-up.
From 28 April 2011 onwards, all accreditation requests must be submitted to the United Nations Protocol Accreditation Unit in Istanbul by fax at 90 212 296 3666 or e-mail at firstname.lastname@example.org, copying the Turkish Ministry of Foreign Affairs at email@example.com. This e-mail account will accept only accreditation requests.
In order to avoid unnecessary delays, delegates must submit all three requirements. Failure to submit photographs and completed accreditation forms will result in delegates having to line up to be photographed at the Accreditation Centre.
Permanent/observer missions and liaison offices are strongly advised to make use of the pre-accreditation option in order to simplify the process and to avoid inconvenience to delegates.
On-site accreditation (starting 4 May 2011 in Istanbul)
The on-site accreditation of delegates of Member States/Observers, intergovernmental organizations and specialized agencies will be processed in Istanbul starting from Wednesday, 4 May 2011, by the Protocol Accreditation Unit at the Accreditation Centre located near the Lutfi Kirdar Convention and Exhibition Centre at the following address:
Harbiye Cultural Centre Askeri Müze ve Kültür Sitesi
Accreditation requests received by e-mail, fax or hand-delivery in Istanbul will be processed the same way.
Walk-in delegates will be required to present an official communication containing an authorized list of the delegation or a letter of credentials, together with a duly completed accreditation form. Upon review and approval by the Protocol Accreditation Unit, these delegates/observers may proceed with the authorized accreditation slips to the United Nations Pass and ID Unit within the Accreditation Centre to have their photographs taken and conference passes processed and issued.
Members of security details of the VIP group participating in the Conference will be accredited and issued appropriate conference passes by the United Nations Security and Safety Service.
Office hours for the Protocol Accreditation Unit in Istanbul will be:
4-6 May: 9 a.m.-5 p.m.
7-8 May: 8 a.m.-8 p.m.
9 May: 7 a.m.-7 p.m.
10 May: 8 a.m.-6 p.m.
11-12: May 9 a.m.-5 p.m.
13 May: 9 a.m.-2 p.m.