Introductory information |
The General Assembly and its Main Committees
Media, public and library services |
and services for delegations |
Department for General Assembly and Conference Management
is responsible for providing meetings services, including
interpretation, the provision of meeting records and the
editing, translation, reproduction and distribution of documents.
inquiries regarding meetings services may be made to the
Meetings Control Section (room S-1537, ext. 3.6540); inquiries
regarding documents may be made to Documents Control (room
S 1552, ext. 3.6579).
Meetings Servicing Unit prepares daily a programme of meetings
for the following day. The programme is printed in the Journal,
giving the conference rooms and other relevant information
concerning the meetings. Queries regarding the schedule
of meetings may be addressed to the Meetings Servicing Unit
morning meetings are scheduled from 10 a.m. to 1 p.m. and
afternoon meetings from 3 p.m. to 6 p.m.
to the heavy demand for meetings and the limited facilities
available, it is essential that meetings should start on
time and that the above schedule be respected to the fullest
extent possible. Therefore, delegations are urged to be
present at the meetings on time. It is also advisable to
schedule related meetings consecutively whenever possible
to ensure the maximum utilization of available services.
For ease of transition, however, there should be a short
gap between unrelated meetings.
of regional and other major groupings of Member States and
other informal meetings can be accommodated only if and
when services originally earmarked for meetings of charter
or mandated bodies are released.
of UN electronic equipment
should be noted that in conference rooms where simultaneous
interpretation audio systems are installed, care should
be taken in utilizing microphones, channel selectors, voting
switches and audio earphones as these are sensitive electronic
devices. Delegates and other meeting participants are requested
not to place water and/or other liquids on tables or surfaces
where spillages might occur and come into contact with these
devices and/or other electronic equipment thus causing serious
delegation of Saint Vincent and the Grenadines has been
chosen by lot to occupy the first seat in the General Assembly
Hall during the fifty-ninth session of the General Assembly.
The delegation of Saint Vincent and the Grenadines will,
therefore, be seated in the front row at the extreme left
(the Secretary-General’s side of the podium). Delegations
of the other Member States will follow in the English alphabetical
order of names, in accordance with established practice.
The same seating arrangement applies to meetings of the
of the floor plan showing the seating arrangement are available
in the Meetings Servicing Unit (room S-B1-02, ext. 3.7348).
of delegations are reminded not to take photographs in the
General Assembly Hall and to refrain from accepting cellular
phone calls at their delegation tables.
of the United Nations
Journal of the United Nations is issued daily on working
days in English and French. During the sessions of the General
Assembly, it is published in the six official languages
(Arabic, Chinese, English, French, Russian and Spanish).
The Journal, which is available on the web site of the United
Nations and on the Official Document System (ODS), contains:
Programme of meetings and agenda;
(b) Summary of meetings;
(c) Signatures and ratifications for multilateral treaties
deposited with the Secretary-General;
(e) Daily list of documents issued at Headquarters.
for insertion in the Journal should be communicated by e-mail
(email@example.com), if possible with a confirmation by fax
to (212) 963-4790 or on a diskette to room S-2370. The deadline
for the inclusion of all material for the Journal issue
of the next day is 7 p.m.
queries may be made from 3 p.m. onwards at ext. 3.3888.
made in any of the six official languages of the General
Assembly are interpreted into the other official languages.
In order to ensure quality interpretation of written speeches,
it is essential that the delegations provide interpreters
with copies of their speeches and speak at a speed that
is interpretable. Any representative may also, in keeping
with rule 53 of the rules of procedure of the General Assembly,
make a statement in a language other than the official languages.
In such cases, the delegation in question must provide either
an interpreter or a written text of the statement in one
of the official languages. On the basis of this interpretation
or written text, which is accepted by the Secretariat as
representing the official text of the statement, it will
be interpreted into the other official languages by United
Nations interpreters. However, the delegation concerned
should make available to the United Nations interpreter
someone who knows the language in which the statement is
to be delivered and the official language into which it
has been translated, to guide the interpreter throughout
the translated text and to ensure synchronization between
the speaker and the interpreter.
translations of statements delivered in official languages
written texts are provided in more than one official language,
delegations should indicate clearly which of these is to
be accepted as the official text. When delegations provide
a written translation of their statement, they should specify
on the first page of that text whether it should be “read
out verbatim” or “checked against delivery”.
wish their translations to be read out verbatim, any deviation
from the text on the part of the speaker, including omissions
and additions, are unlikely to be reflected in the interpretation.
believe that the speaker may deviate from the text, they
should opt for “check against delivery” and
the interpreters will follow the speaker and not the translation.
In this case, delegations should be aware that the interpretation
heard by the audience will not necessarily correspond to
the translation that they may have distributed to the audience
and the press before or during the delivery of the statement.
who take the floor in conference rooms should bear in mind
that the microphone before them is inoperative until they
have been called upon to speak by the chairman. In order
to ensure the best possible recording and interpretation
of their speeches, they should speak directly into the microphones
and clearly, particularly when giving figures, quotations
or highly technical material, and when reading from a prepared
text. Extraneous noises, like tapping on the microphone
to test if it is working, turning pages or answering cellular
phone calls, should also be avoided.
delegations are increasingly given a time frame in which
to deliver their statements, they are kindly requested to
speak at a normal speed* at all times to enable the interpreters
to give an accurate and complete rendition of their statements.
When statements are delivered as fast as possible in order
to comply with the time limit, the quality of the interpretation
records are provided for the plenary meetings of principal
organs, for meetings of the Main Committees of the General
Assembly and, on a limited and selective basis, for meetings
of certain other bodies. Meeting records may take the form
either of verbatim records (PVs) or of summary records (SRs).
The records are prepared by the Secretariat and are subject
to correction by delegations. However, corrections that
add to, or alter the sense of, a statement as actually delivered
cannot be accepted.
records cover the proceedings in extenso utilizing interpretations
for languages other than the original.
are advised that if any portion of a written statement is
not actually read out, it will not appear in the record
of that meeting.
records cover the proceedings in a concise, abbreviated
form. They are not intended to include each intervention,
or to reproduce statements textually.
provision of written records (verbatim or summary) for United
Nations bodies is regulated by a number of decisions of
the General Assembly and other principal organs.
sound recordings of meetings are made and may be consulted.
to meeting records
to meeting records should bear the signature of a member
of the delegation concerned and should be sent or delivered
to the following offices: for verbatim records to Chief,
Verbatim Reporting Service, room C-154A; for summary records
to Chief, Official Records Editing Section, room DC2-0766,
Two United Nations Plaza.
should be indicated in a memorandum and/or inserted in a
copy of the record. If no memorandum is sent, the front
page of the corrected record should bear the signature and
title of an authorized official of the delegation concerned.
are requested to make sure that, when the corrections are
made by hand, they are written clearly and that the place
in which they are to be inserted is indicated precisely.
Corrections to verbatim records (PVs) should be limited
to errors and omissions in statements as actually delivered,
that is, in the original language. When a request is submitted
for a correction, a check is made against the sound recording
of the relevant speech.
Corrections to summary records (SRs) should not cover points
of style, nor include lengthy additions that would upset
the general balance of the summary record.
text of a speech should not be submitted in lieu of corrections.
of United Nations bodies are reissued as corrected only
in certain cases. These include records of meetings of the
Security Council and plenary meetings of the Economic and
Social Council. For other bodies, including the General
Assembly and its Main Committees, records are issued only
once and approved corrections are reflected in a single
corrigendum issued periodically. Only in cases of serious
errors or omissions materially affecting the course of the
proceedings may a correction be issued immediately. In the
case of verbatim records, such exceptional corrections will
be resorted to only to revise errors or omissions in the
original language version of a statement. Other language
versions would be brought in conformity, if necessary, with
the corrected text in the original language.
texts of speeches
of 30 copies of the text of speeches to be delivered in
plenary meetings and meetings of the Main Committees should
be given in advance to the conference officer in order to
help the Secretariat provide the best possible service.
Failing this, delegations are urged to provide six copies
for interpreters and record-writers before the speaker takes
the floor. If films or other visual materials are used,
copies of the scripts should also be provided.
electronic version of the text of speeches, preferably as
an MS WORD file attachment, should be sent by e-mail to
firstname.lastname@example.org for posting on the UN web site.
wish to have the text of speeches distributed to delegations,
specialized agencies, observers, interpreters, record-writers
and press officers, 300 copies are required. For distribution
in the General Assembly Hall, texts should be delivered
to the documents counter on the left side of the Hall or
to the conference officer.
of communications and materials
of communications and materials in the General Assembly
Hall from a delegation must be cleared in advance with the
General Assembly and ECOSOC Affairs Division (ext. 3.2332
in room S-2925, or ext. 3.7787). The distribution must be
done by the delegation concerned before the meeting starts.
and reproduction of documents
Delegations wishing to submit documents for consideration
by a United Nations body should present them to the Secretary-General
or to the secretary of the body concerned. The staff of
Documents Control is not authorized to accept documents
for translation or reproduction directly from delegations.
categories of documents are as follows:
The “General” series;
(b) The “Limited” series, the serial number
of which is preceded by the letter L. This series comprises
documents of a temporary nature such as draft resolutions
and amendments thereto. When such documents are submitted
during a meeting and are required urgently, advance versions
marked “Provisional” are translated and reproduced
immediately by special arrangements and distributed to participants
only. Edited texts and revised translations are issued later;
(c) The “Restricted” series, the serial number
of which is preceded by the letter R. This series contains
only those documents whose content requires at the time
of issuance that they should not be made public;
(d) Conference room papers or working papers identified
by the letters “CRP” or “WP” before
the serial number. These are informal papers, in one or
more languages, used in the course of a meeting or meetings
and distributed only to participants and other interested
recipients attending the meetings at which they are discussed.
A list of documents distributed at Headquarters is issued
daily. Documentation distributed daily to delegations in
accordance with stated requirements will be available for
pick-up at the delegations’ pick-up area located at
the service entrance to the North Lawn complex from 7.30
a.m. to 9.30 a.m. on weekdays.
Delegation Station on the concourse level of the Secretariat
building (room S-B1-060, ext. 3.7373) is open for secondary
requests during working hours on weekdays.
number of copies of documents containing draft proposals
for action during the meetings in progress will be available
at the documents counter in the conference rooms.
requests for distribution arrangements can be made by writing
to or by calling the Chief of the Publishing Section (room
NL-314A, ext. 3.8044).
for automatic distribution should be made by calling ext.
3.7344; secondary requests should be made in person at S-B1-60
or by calling ext. 3.7373.
United Nations documents may be distributed during the meetings.
United Nations official document system (ODS) contains electronic
versions in all official languages of all documents. It
can be accessed free of charge by all permanent missions
to the United Nations and other government offices. Documents
stored in the official document system are indexed following
the structure of the United Nations Bibliographic Information
System (UNBIS) and can be searched, retrieved for viewing
and printing and downloaded.
on the official document system can be requested from ext.