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The Commission on Population and Development will hold its forty-fifth session from 23 to 27 April 2012 at United Nations Headquarters in New York. The theme of the session is "Adolescents and Youth". Documents for the Commission’s session are posted on the web site of the Population Division of the Department of Economic and Social Affairs, www.unpopulation.org.

Only ECOSOC-accredited non-governmental organizations (NGOs) may participate in the Commission’s session. The steps to follow by an organization wishing to participate are:

1. Pre-registration


ECOSOC-accredited NGO’s wishing to participate in the forty-fifth session of the Commission should pre-register online through the following web page:

http://esango.un.org/irene/?page=viewContent&nr=17242&type=8&section=8

If you have not received your login credentials to pre-register, please contact the Non-Governmental Organizations Branch of the Department of Economic and Social Affairs (NGO Branch of DESA) at:

e-mail:  ngobranch@un.org
Tel:       (212) 963-8652
Fax:      (212) 963-9248

Further information can be found at

http://esango.un.org/paperless/Web?page=static&content=contact

Kindly also note that due to the space constraints of the temporary conference facilities, a maximum of 5 representatives of each organization is permitted. As there is great interest both among governments and civil society in participating in the forty-fifth session of the Commission on Population and Development, and because only one conference room is available for its meetings, please be advised that not all representatives of an organization may find seats in the conference room, especially at peak attendance periods.

Please note: Pre-registration will close on Friday 6 April 2012.


2. Practical information on access to the event


(a) Access to the UN building

In order to get into the building, NGO representatives must have a temporary pass (or a valid annual pass). Temporary passes will be distributed at the NGO desk in the lobby of the General Assembly Building on Monday 23 April and Tuesday 24 April from 9 a.m. to 12 noon. Approved NGO representatives should produce their confirmation e-mail and photo ID. After those hours, temporary passes may be picked up from the NGO Branch office, at One United Nations Plaza, 14th floor between 9 a.m. and 1 p.m. (One UN Plaza is at the corner of 1st Avenue and East 44th Street, entrance next to Chase on the First Avenue side).

(b)  Secondary passes

In view of the unprecedented number of NGOs registering for this event, the cap of five representatives per NGO still yielded a number of participants in excess of what could be accommodated in Conference Room 2, where the Plenary of the Commission will take place. Therefore, to ensure equitable access by the largest possible number of NGOs, secondary passes became necessary. They will be distributed on the basis of one pass per NGO, that will give access to the Plenary room on a first come first served basis and subject to actual availability of seats. The secondary pass that each organization will get may be rotated among the members of the organization.

The secondary passes will be distributed by the NGO branch at the same locations and hours indicated above for the temporary passes. The one secondary pass available for each organization will be delivered to the first representative of that NGO requesting the pass. It is up to the concerned NGO to manage the rotation of the pass among its members. Passes must be handled responsibly because no duplicates will be issued.

(c)  Overflow arrangements

For the opening session on Monday from 10 a.m. to 1 p.m., there will be an overflow room (Conference Room 5) receiving the broadcast of the proceedings from the Plenary. Due to space constraints, it was not possible to have that overflow room during other days/hours.

(d)  Closed meetings

NGO representatives are welcome in the Plenary and open side events, subject to room capacity. NGO representatives are not allowed to enter closed meetings.


3. Statements


NGOs having general and special consultative status with ECOSOC may submit written statements to be circulated as official documents of the Commission. Such statements should not exceed 2,000 words (including any footnotes), and should be submitted in the form of a MS Word document double-spaced and in font Times New Roman size 12. The deadline for submission of written statements by eligible NGOs, to be circulated as official documents for consideration of the Commission at its forty-fifth session was 2 February 2012.

Time permitting, participating NGOs in general consultative status with ECOSOC may be given the opportunity to make an oral intervention during the session, under agenda item 4. The statement should not exceed five minutes. To be included in the speakers list under agenda item 4, NGO representatives should address themselves to the Secretary of the forty-fifth session of the Commission, Ms. Emer Herity (herity@un.org, telephone number 917-367-5816) anytime before the start of the Commission. Organizations should submit 30 copies of their oral statement to the Conference Officer on the day of the meeting; organizations wishing to circulate the text of their oral statements should provide at least 250 copies to the Conference Officer.

 

 

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