PART V

CONSULTATION WITH COMMISSIONS AND OTHER SUBSIDIARY ORGANS OF THE COUNCIL

Provisional agenda

33.- The provisional agenda of sessions of commissions and other subsidiary organs of the Council shall be communicated to organizations in general consultative status and special consultative status and those on the Roster.

34.- Organizations in general consultative status may propose items for the provisional agenda of commissions, subject to the following conditions:

(a) An organization that intends to propose such an item shall inform the Secretary-General of the United Nations at least 63 days before the commencement of the session and before formally proposing an item shall give due consideration to any comments the Secretary-General may make;

(b) The proposal shall be formally submitted with the relevant basic documentation not later than 49 days before the commencement of the session. The item shall be included in the agenda of the commission if it is adopted by a two-thirds majority of those present and voting.

Attendance at meetings

35.- Organizations in general consultative status and special consultative status may designate authorized representatives to sit as observers at public meetings of the commissions and other subsidiary organs of the Council.  Organizations on the Roster may have representatives present at such meetings that are concerned with matters within their field of competence.  These attendance arrangements may be supplemented to include other modalities of participation.

Written statements

36.- Written statements relevant to the work of the commissions or other subsidiary organs may be submitted by organizations in general consultative status and special consultative status on subjects for which these organizations have a special competence.  Such statements shall be circulated by the Secretary-General to members of the commission or other subsidiary organs, except those statements that have become obsolete, for example, those dealing with matters already disposed of and those that have already been circulated in some other form to members of the commission or other subsidiary organs.

37.- The following conditions shall be observed regarding the submission and circulation of such written statements:

(a) The written statement shall be submitted in one of the official languages;

(b) It shall be submitted in sufficient time for appropriate consultation to take place between the Secretary-General and the organization before circulation;

(c) The organization shall give due consideration to any comments that the Secretary-General may make in the course of such consultation before transmitting the statement in final form;

(d) A written statement submitted by an organization in general consultative status will be circulated in full if it does not exceed 2,000 words.  Where a statement is in excess of 2,000 words, the organization shall submit a summary, which will be circulated, or shall supply sufficient copies of the full text in the working languages for distribution.  A statement will also be circulated in full, however, upon the specific request of the commission or other subsidiary organs;

(e) A written statement submitted by an organization in special consultative status will be circulated in full if it does not exceed 1,500 words.  Where a statement is in excess of 1,500 words, the organization shall submit a summary, which will be circulated, or shall supply sufficient copies of the full text in the working languages for distribution.  A statement will also be circulated in full, however, upon the specific request of the commission or other subsidiary organs;

(f) The Secretary-General, in consultation with the chairman of the relevant commission or other subsidiary organ, or the commission or other subsidiary organ itself, may invite organizations on the Roster to submit written statements.  The provisions in subparagraphs (a), (b), (c) and (e) above shall apply to such statements;

(g) A written statement or summary, as the case may be, will be circulated by the Secretary-General in the working languages and, upon the request of a member of the commission or other subsidiary organ, in any of the official languages.

Oral presentations during meetings

38.- 

(a) The commission or other subsidiary organs may consult with organizations in general consultative status and special consultative status either directly or through a committee or committees established for the purpose.  In all cases, such consultations may be arranged upon the request of the organization;

(b) On the recommendation of the Secretary-General and at the request of the commission or other subsidiary organs, organizations on the Roster may also be heard by the commission or other subsidiary organs.

Special studies

39.- Subject to the relevant rules of procedure on financial implications, a commission or other subsidiary organ may recommend that an organization that has special competence in a particular field should undertake specific studies or investigations or prepare specific papers for the commission.  The limitations of paragraphs 37 (d) and (e) above shall not apply in this case.