How Do I File My Application?
You or your legal representative should submit the application form, duly completed and signed, through the eFiling portal. The eFiling system will ensure that your application is directed to the appropriate Registry. It will also subsequently allow you to receive notifications and have easy access to the documentation relating to your case (communications, submissions, orders by the Tribunal, etc.).
To file your application through the eFiling portal, please follow the instructions below:
- Download and fill out the relevant application form on your computer. Allow the time necessary to prepare and organize your application in advance.
- Request an account to access the eFiling portal. Once your account request has been approved and confirmed, you may then access the portal to submit your application.
- Log on to the eFiling portal using your confirmed credentials.
- Fill out the on-line form (including the "Personal and employment information", "Contact information" and the "Legal representative" sections).
- Select the type of application and upload the completed and signed application form from your computer. In accordance with article 8.3 of the Tribunal's Rules of Procedure, the application form shall be signed. You may thus choose to submit your signed application in PDF format or submit it in Word format and upload, as an annex, a separate PDF document with your signature. Attach a copy of the contested decision if any. You may also add any supporting documentation (annexed and numbered, including any translated documents). A signed authorization for your legal representative should be added here as well, if applicable.
- Submit your application.
For a detailed description of the steps required, please refer to the eFiling user guides.
If you are unable to make your filing through the eFiling portal, you may file your application electronically by email. In this case, please follow the instructions below:
- Download, fill out and sign the relevant application form on your computer. In accordance with article 8.3 of the Tribunal's Rules of Procedure, the application form shall be signed. You may thus choose to submit your signed application in PDF format or submit it in Word format and attach, as an annex, a separate PDF document with your signature.
- Transmit by e-mail the application and any supporting documents to the relevant Registry in Geneva, Nairobi or New York. You should file your application based on location of the office or duty station where you were serving at the time when the administrative decision you wish to appeal was taken. To see how the offices/duty stations are distributed among Registries, please refer to Distribution of Cases Between Different UNDT Locations. The email addresses are:
- Geneva Registry: firstname.lastname@example.org
- Nairobi Registry: email@example.com
- New York Registry: firstname.lastname@example.org
If you are unable to access the eFiling portal or submit your application electronically by email, you may send by mail or hand-deliver it directly to the appropriate Registry in Geneva, Nairobi or New York. If your application is sent by mail, the date of the filing for the purpose of calculating time limits is the date on which the application was dispatched by reasonable means (regardless of the date of receipt in the Registry).
The application should be submitted as one signed original together with annexed documents. If you choose to send your application by mail or hand-deliver it, do not provide original documents as annexes, but only copies.
Whatever the means by which you file your application, you must comply with the requirements specified in article 8 of the Rules of Procedure [Link] of the UN Dispute Tribunal. If your application does not meet these requirements, the Registrar may require you to fulfill the requirement of that article within a specified period of time.