United Nations

A/RES/42/211


General Assembly

Distr. GENERAL  

21 December 1987

ORIGINAL:
ENGLISH



                                                  A/RES/42/211
                                                  99th plenary meeting
                                                  21 December 1987
 
         Implementation of General Assembly resolution 41/213
 
     The General Assembly,
 
     Recalling its resolution 41/213 of 19 December 1986 on the review of the
efficiency of the administrative and financial functioning of the United
Nations, 
 
     Reaffirming that measures to improve the efficiency of the administrative
and financial functioning of the United Nations and to improve the planning,
programming and budgeting process should aim at and contribute to
strengthening the effectiveness of the Organization in dealing with political,
economic and social issues in order better to achieve the purposes of and
respect for the principles set out in the Charter of the United Nations,
 
     Reaffirming also that all Member States must honour, promptly and in
full, their financial obligations as set out in the Charter,
 
     Emphasizing that the financial stability of the Organization will
facilitate the orderly, balanced and well co-ordinated implementation of
resolution 41/213 in all its parts,
 
     Recognizing that the implementation of resolution 41/213 by all
concerned - the Secretary-General, Member States and intergovernmental
bodies - is a continuing process,
 
     Recalling the relevant parts of its resolutions 37/234 of
21 December 1982 and 38/227 A and B of 20 December 1983,
 
     Taking into account its resolutions 42/170 and 42/207 C of
11#December 1987,
 
     Having considered the reports of the Secretary-General,
 
     Having considered also the relevant parts of the report of the Committee
for Programme and Co-ordination on the work of its twenty-seventh session
and of the reports of the Advisory Committee on Administrative and Budgetary
Questions,
 
     Taking into account the views expressed by Member States during the
consideration of this item at the current session,
 
     1.   Calls upon Member States to demonstrate their commitment to the
United Nations by, inter alia, meeting their financial obligations in
accordance with the Charter of the United Nations;
 
     2.   Stresses that, in order to carry out successfully the process of
reform and restructuring, it is essential that the present financial
uncertainties be dispelled;
 
     3.   Reiterates its support for the Secretary-General in the fulfilment
of his responsibilities as chief administrative officer of the Organization;
 
     4.   Reiterates also that the implementation of its resolution 41/213
must not have an adverse effect on mandated activities and programmes;
 
     5.   Stresses the importance of the timely and successful completion of
the in-depth study of the intergovernmental structure and functions in the
economic and social fields being undertaken by the Economic and Social
Council, as mandated by the General Assembly in section I, paragraph 1 (e), of
its resolution 41/213, and reaffirms its resolution 42/170, in particular
paragraphs 3 and 4 thereof;
 
     6.   Requests the Secretary-General, in implementing those
recommendations contained in its resolution 41/213 for which he has
responsibility, to take into account the reviews, studies and decisions
entrusted to the intergovernmental bodies and invites him to co-operate with
those bodies as required;
 
     7.   Also requests the Secretary-General, in implementing those
recommendations contained in its resolution 41/213 which are within his
purview, to seek the approval of the General Assembly for a departure from the
approved recommendations;
 
     8.   Stresses the importance of the revised estimates for the biennium
1988-1989 that the Secretary-General will submit to the General Assembly at
its forty-third session, through the Committee for Programme and Co-ordination
and the Advisory Committee on Administrative and Budgetary Questions, and
requests the Secretary-General, in preparing those revised estimates, to
reflect the state of implementation of the relevant provisions of resolution
41/213;
 
     9.   Notes that the implementation by the Secretary-General of certain
recommendations of the Group of High-level Intergovernmental Experts to Review
the Efficiency of the Administrative and Financial Functioning of the United
Nations, adopted by the General Assembly in its resolution 41/213, is not in
accordance with the decisions of the Assembly;
 
     10.  Requests the Secretary-General, in implementing further
recommendations 5, 15, 19, 25, 29 and 37, and particularly when preparing
revised estimates for the biennium 1988-1989 and proposals for revision of the
medium-term plan for the period 1984-1989, to take into account the following
guidelines:
 
     (a)  Regarding recommendation 5, the General Assembly takes note of the
report of the Secretary-General and invites him to proceed as necessary on
both already approved projects in accordance with the provision of section I,
paragraph 1 (a), of resolution 41/213, on the understanding that no additional
appropriation will be required in that regard for the biennium 1988-1989;
 
     (b)  Regarding recommendation 15, on the reduction of posts in the United
Nations, the Assembly stresses the importance that it attaches to the
submission by the Secretary-General to the Assembly of his plans for the
implementation of this recommendation in accordance with the provisions of
section I, paragraph 1 (b), of resolution 41/213, and reiterates its
conclusion that the Secretary-General should implement this recommendation
with flexibility in order to avoid, inter alia, negative impact on programmes
and on the structure and composition of the Secretariat, bearing in mind the
necessity of securing the highest standards of efficiency, competence and
integrity of the staff, with due regard to equitable geographical
distribution;
 
     (c)  Regarding the implementation of recommendation 19, on activities
relating to Namibia, the Secretary-General is invited to implement this
recommendation in consultation with the United Nations Council for Namibia;
 
     (d)  The Secretary-General is invited to consider the location of the
functions related to liaison with non-governmental organizations in the
context of the implementation of recommendation 25; the Secretary-General is
further invited to review his decisions on this matter in the context of the
decisions to be taken by the Economic and Social Council on the
intergovernmental structure and functions in the economic and social fields,
as they will pertain to the functioning and servicing of the Committee on
Non-Governmental Organizations;
 
     (e)  Regarding recommendation 29, the Secretary-General is invited to
review his decisions in the light of the debate of the Fifth Committee at the
current session and to reflect the results of that review in his revised
estimates;
 
     (f)  Regarding recommendation 37, the General Assembly takes note of the
additional information provided by the Secretary-General with regard to the
reform in the Department of Public Information of the Secretariat; stresses
that such reform should fully respect the mandated programme of work of the
Department as detailed in section 27 of the proposed programme budget for the
biennium 1988-1989; takes note of the assurances by the Secretary-General
in that respect, including those provided in writing; requests the
Secretary-General to complete the thorough review of the functions, working
methods and policies of the Department of Public Information and the review of
the functions and activities of the United Nations information centres called
for under recommendation 37, as a matter of priority; and further requests the
Secretary-General to reflect in his revised estimates the findings of those
reviews, the concerns expressed by Member States at the current session and
the above-mentioned assurances, when finalizing the reform and work programme
of the Department of Public Information;
 
     11.  Further requests the Secretary-General to submit to the General
Assembly at its forty-third session, through the Committee for Programme and
Co-ordination and the Advisory Committee on Administrative and Budgetary
Questions, a progress report on the state of implementation of resolution
41/213;
 
     12.  Concurs with the relevant observations and recommendations made by
the Advisory Committee on Administrative and Budgetary Questions in its
report;
 
     13.  Approves the guidelines for the contingency fund as annexed to the
present resolution;
 
     14.  Requests the Secretary-General to submit to the General Assembly at
its forty-third session, through the Committee for Programme and Co-ordination
and the Advisory Committee on Administrative and Budgetary Questions,
proposals for provisional procedures for the use and operation of the
contingency fund based on the above-mentioned guidelines;
 
     15.  Decides to review the procedures for the use and operation of the
contingency fund in the light of experience gained, no later than at its
forty-seventh session;
 
     16.  Also decides to consider at its forty-third session the question of
a comprehensive solution to the problem of all additional expenditures,
including those deriving from inflation and currency fluctuations, on the
basis of the reports to be submitted by the Committee for Programme and
Co-ordination and the Advisory Committee on Administrative and Budgetary
Questions;
 
     17.  Reaffirms the relevant provisions of resolution 41/213 concerning
the role and mandate of the Committee for Programme and Co-ordination;
 
     18.  Decides that the date for submission of the outline of the programme
budget shall be 15 August of the off-budget year.
 
                                    ANNEX
                               Contingency fund
                 A.  Criteria for use of the contingency fund
 
     The contingency fund should be used for the following:
 
     (a)  Additional resources that may be required as a result of the
consideration of statements of programme budget implications;
 
     (b)  Revised estimates in respect of:
 
     (i)  Amounts required over and above the estimates in the proposed
          programme budget for activities which had been included in the
          proposed programme budget but which were not acted upon at first
          reading pending the submission of additional information;
 
    (ii)  Additional requirements for construction related only to changes in
          the scope of the projects which are so urgent that the matter cannot
          wait to be considered in the context of the budget outline;
          additional requirements related to cost increases should be handled
          under provisions for dealing with inflation and currency
          fluctuations; similarly, additional requirements related to the
          effects of natural disasters or unforeseen obstacles should be
          handled on an ad hoc basis and should not be covered by the
          contingency fund;
 
   (iii)  Additional requirements resulting from legislative mandates, such as
          those resulting from the decisions of the Economic and Social
          Council.
 
        B.  Period covered and pattern of use of the contingency fund
 
     1.   The fund covers additional expenditures relating to the biennium
which are based on decisions taken in the year preceding the biennium and
during the biennium.
 
     2.   While prudent use of the fund requires that it should not be
exhausted before the end of the period of use, no pre-determined proportion
for a given year should be set, pending review of the question, in the light
of experience with the actual operation of the fund.
 
                    C.  Operation of the contingency fund
 
     1.   In the off-budget year, the General Assembly would decide on the
size of the fund in accordance with the provisions of annex I to its
resolution 41/213.
 
     2.   Starting with the budget year (i.e., the year before the
commencement of the biennium) and continuing throughout the biennium, the
General Assembly would decide on the actual amounts to be utilized from the
fund on the basis of statements of programme budget implications and proposals
for revised estimates.
 
     3.   Each statement of programme budget implications and each proposal
for revised estimates should contain a precise indication of how the
alternatives mentioned in paragraph 9 of annex I to General Assembly
resolution 41/213 would be applied in case it is not possible to finance all
or part of the additional requirements from the fund.  It would be understood
that each draft resolution accompanied by a statement of programme budget
implications would be adopted subject to the provisions of that statement.
 
     4.   The statements of programme budget implications and proposals for
revised estimates, formulated as indicated in paragraph 3 above, would be
considered by the Assembly as in the past.  The resolutions could be adopted
by the Assembly subject to the understanding described in paragraph 3 above.
 
     5.   A deadline should be set for the consideration of statements of
programme budget implications and proposals for revised estimates.  After that
date, the Secretary-General would prepare and submit a consolidated statement
of all programme budget implications and revised estimates considered at that
session of the General Assembly.  The amounts in that statement would
correspond to those previously recommended by the Fifth Committee upon its
consideration of individual statements and proposals for revised estimates
(see paras. 3 and 4 above).  Should the consolidated amount be within the
available balance in the contingency fund, the Assembly would proceed to
appropriate the required amounts under the relevant sections of the programme
budget.
 
     6.   Should the consolidated amount exceed the balance available in the
fund for that year, the Secretary-General would, in his consolidated
statement, make proposals for revising the amount so that it would not exceed
the available balance.  In so doing, the Secretary-General would be guided by
the indications of alternatives included in each statement of programme budget
implications and in each proposal for revised estimates.  The respective
legislative bodies should take action on such alternatives at the time they
adopt the decision or resolution in question (see para. 3 above).  The
Secretary-General would also take into account any indications of relative
urgency that each legislative body might wish to make regarding its
resolutions and decisions.  Upon consideration of the consolidated statement,
the General Assembly would proceed to appropriate the funds necessary under
the relevant sections of the programme budget.