New fee structure for United Nations Depository Libraries
On March 20, 2007 the United Nations Publications Board approved the following new fee structure for United Nations Depository Libraries and revision of the administrative instruction “Principles Governing United Nations Depository Libraries “(ST/AI/189/Add.11/Rev.2) to reflect the changes:
| |
Regular deposit fee |
Print plus deposit fee |
| Depository libraries in developed countries |
$1,000 |
$1,750 |
| Depository libraries in developing countries |
$250 |
$500 |
All libraries will get the equivalent of the current partial deposit, which would then be thought of as the regular deposit terms. Those wishing to continue to receive printed documents would be paying a higher print plus deposit fee.
Paragraphs 7(a) and 7(b) of ST/AI/189/Add.11/Rev.2 should be read as follows:
“… The standard scale of contributions is as follows:
(a) Depositories located in developing countries: $250 per year for regular deposit (Official Records and printed publications); $500 per year for print plus deposit (printed Official Records and masthead documents, printed publications);
(b) Depositories located in developed countries: $1,000 per year for regular deposit, and $1,750 per year for print plus deposit.”
Background:
Until approval of the new fee structure, the standard scale of contributions was as follows: depositories located in developed countries paid $1,400 per year for full deposit and $900-for partial; depositories located in developing countries paid $300 per year for full deposit and $200- for partial. In 2005, with the advent of the free public ODS, the distinction between the partial and full deposits was practically eliminated, and all depository libraries now have access to the same material, online or in print.
The new fee structure is based on the following:
- The understanding that there are three categories of depository library:
* free depository libraries (one per country as designated by UN, plus national parliamentary libraries)
* libraries that offer an exchange of equal value (offered free deposit)
* additional designated libraries that pay a fee to contribute towards costs
- the understanding that all UN documents are now available free online via ODS
- the understanding that some depository libraries wish to maintain a print collection and to receive these copies from the UN.
- that the UN wishes that certain libraries maintain complete print collections and will continue to provide printed documents to those free deposit libraries that wish to receive them.
The pricing levels are based on the following facts:
- the value of a partial deposit (publications and official records) and the shipping cost is far greater than the fee.
- the value of subscribing to Security Council provisional verbatim records is $200
- that deposit fees have not increased in the last ten years (since prior to 1996)
The new fee structure and categorization is:
- Free deposit – no change, but libraries will be asked to confirm if they wish to continue with printed documents.
- Exchange – exchange only offer for publications, printed documents no longer included.
- Fee based – all libraries will get the equivalent of the current partial deposit, which would then be thought of as the regular deposit terms. Those wishing to continue to receive printed documents would be paying a higher fee. The new fee structure takes into the account that there has been no increase for ten years.
Annual Contribution:
Based on the above described changes in the programme, all participating depository libraries should inform the Sales Office immediately regarding the type of deposit they wish to receive in order to expedite billing. Subscription choices include the regular deposit (equivalent of the former partial deposit) or the print plus deposit (equivalent to the former full deposit). For pricing information, please refer to the new fee structure above.
For faster service, please e-mail your requirements to: publications@un.org or fax them to: 212-963-3489 before 26 March 2006.
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