Information for Grantees

Sixth Round

This page provides UNDEF grantees with information and tools to manage their UNDEF-funded project in accordance with UNDEF requirements. Please review this section carefully. 

The table below also includes report templates that grantee CSOs must submit to UNDEF during the timeframe of the project. Click on a document to download.

All reports should be sent to your UNDEF project officer, with a copy to democracyfund@un.org

 

A. Guidelines
  Project Proposal Guidelines
  Project Document Guidelines; Excel Budget (Annex II)
  Monitoring, Reporting, Revision and Extension Guidelines

 

B. Narrative Templates      
REPORTING TITLE PREPARED BY SUBMITTED BY/TO DEADLINE
Mid-Term Progress Report CSO By CSO to UNDEF 13 months after PSD (1)
Project Extension Request Form CSO By CSO to UNDEF To be submitted at least 2 months before the initially foreseen project termination date.
Project Budget Revision Request Form CSO By CSO to UNDEF To be submitted well in advance for UNDEF's prior approval
Final Narrative Report CSO By CSO to UNDEF 1 month after project end or 25 months after PSD (1)

 

C. Financial Templates      
REPORTING TITLE PREPARED BY SUBMITTED BY/TO DEADLINE
Milestone Financial Utilization Report CSO and certified by the designated external Accountant/Auditor By CSO to UNDEF Completion of each Milestone (#2 and #3)
Final Financial Utilization Report CSO and certified by the designated external Accountant/Auditor By CSO to UNDEF 3 months after project end or 27 months after PSD (1)

 

(1)The project start date is set by UNDEF according to the date of disbursement of 1st tranche of funds to the CSO or the UN Agency and is indicated on the cover page of the finalized Project Document.