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Project proposal guidelines

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* Required Fields

1. Applicant Information


Organisation Name *
Field cannot be empty.		  
Organisation Acronym *  
Type of Applicant *    
First Time or Prior Applicant *    
Year of Award *
 
Amount of Award *
 

Head of organization

Prefix *
Field cannot be empty.		  
Name of Head of Organization *  
Title of Head *  
Phone of Head *  
Email of Head *  
Address of Organization *
0 characters of 300 		 
Website  

Key contact

Prefix *
Field cannot be empty.		  
Name of Key Contact *  
Title of Key Contact *  
Phone of Key Contact *  
Email of Key Contact *  
Address of Key Contact *
0 characters of 300 		 
Prior experience *
Please indicate prior experience working in the same sector, country or region

0 characters of 500  
Operational budget *
Field cannot be empty.		  
Prior experience with the UN *
Please indicate prior experience working with the United Nations

0 characters of 500  
Affiliation * Please indicate any affiliation or cooperation with regional or international associations or organizations

0 characters of 500 		 

2. Project Information


Project Title *  
Project Location *
Local
Please specify the country

Field cannot be empty.
Please specify where in country (e.g. city(ies), region(s), whole country) *
   
  
Region  
Global  
Project Summary * Please provide a brief summary of the project

0 characters of 1000 		 
Requested Grant Amount * $50,000 - $500,000  
Applicant's own contribution (cash or in-kind) *
0 characters of 200 		 
Main feature of the project *
Field cannot be empty.		  
Gender considerations * Gender considerations are taken into account in the project design
Addressing gender inequality is a key objective of the project
Explain *
0 characters of 500 		 
Marginalized or Vulnerable Groups * The needs of marginalized or vulnerable groups are taken into account in the project design.
Addressing the needs of marginalized or vulnerable groups is a key objective of the project.
Explain *
0 characters of 500 		 

3. Project Description


Problem being addressed * Describe the problem or opportunity to be addressed by the project, including the overall democratic context and the justification for the necessity of the project:

0 characters of 500 		 
Objectives/Purpose * Clearly explain the objectives that will be achieved through implementation of the project activities:

0 characters of 300 		 
Key Activities * Please list in a clear manner details about the key activities that will be undertaken

0 characters of 1000 		 
Outputs/Deliverable Products * Please list in detail and in a clear manner the outputs to be produced by the activities. These should be measurable products or events

0 characters of 1000 		 
Results/Outcomes * Describe the intended results or outcome/s expected. The result/outcome should look beyond the project outputs and indicate how the project intends to change the overall democratic context or address the problem

0 characters of 500 		 
Monitoring and Evaluation * Describe how project results/outcomes will be measured, what measurements will be used and who will be responsible for measuring them

0 characters of 300 		 
Innovation * Describe in what way the project is innovative:

0 characters of 300 		 
Sustainability * Describe how the achievements of the project will be maintained beyond the UNDEF funding period

0 characters of 300 		 
Why UNDEF? * Describe why UNDEF funding is particularly strategic for the proposed project:

0 characters of 300 		 

4. Partner Information (if relevant)


Different management arrangements are possible for an UNDEF funded project (CSOP; CSOP+EA). Should you need more information, please refer to Fourth Round Project Proposal Guidelines
Executing Agency
(if different from the applicant)		  
Name of Executing Agency *  
Name of the contact person *  
Position *  
Email *  
Phone number *  
Proposed Implementing Partner(s)
(if different from the applicant) 		Who is/are the Implementing Partner(s) of this project? Please provide the full names of the implementing partner organizations

0 characters of 100 		 
Other Donors/Sponsors * Provide details of other funding sponsors, indicating the name and amount contributed in USD.

0 characters of 300 		 

5. Budget


In this section, you need to detail how the requested amount to UNDEF for your project will be used. Please note that you need to break down the use of the requested amount in two different ways: by input and by activity.

UNDEF funded Budget by Activity 1

(enter rounded figures only)
Activity description
Amount in US$
Activity 1
e.g. training course for local women councillors
   
   
Activity 2
e.g. voters education campaign targeted at youth
   
   
Activity 3
e.g. development of advocacy/outreach materials (DVDs, brochures etc.)
   
   
Activity 4
e.g. meeting of stakeholders to provide recommendations on measures to empower youth
   
   
Activity 5
e.g. production of radio/TV programme
   
   
Activity 6
e.g. study Tour to Country X
   
   
Activity 7
   
   
Activity 8
   
   
Activity 9
   
   
Activity 10
   
   
Activity 11
   
   
Activity 12
   
   
Activity 13
   
   
Activity 14
   
   
Activity 15
   
   
Add Activity
Total Project Costs (TPC) $0
Monitoring and Evaluation, Executing Agency fee (10 % of the TPC capped at 25,000 USD for CSOP projects) 2 * Please refer to the Fourth Round Project Proposal Guidelines,section 5.8, for additional details on how to calculate this amount.
 
Total Requested Grant Amount 3 * $0

UNDEF funded Budget by Input

(enter rounded figures only)
Salaries
Professional project personnel (national and international employees) and consultants. Administrative personnel and other staff costs
Amount in US$
 
Travel
Travel and per diem (meals and accommodation) for project management team.
Note: participants traveling to workshops, training courses should not be listed here but included in workshop etc.
Amount in US$
 
Contractual services
commercial services (translation, providers)
Amount in US$
 
Training & Workshops
rental of premises, refreshments, banners, public address systems, interpretation, travel, hotels and meals, resources, including human resources
Amount in US$
 
Meetings & Seminars
Rental of premises, refreshments, banners, public address systems, interpretation, travel, hotels and meals, resources, including human resources
Amount in US$
 
Study Tours
rental of premises, refreshments, banners, public address systems, interpretation, travel, hotels and meals, resources, including human resources
Amount in US$
 
Project Equipment/Hardware
IT equipment, project support equipment (e.g. TV, radio equipment, printer)
Amount in US$
 
Outreach
publications, pamphlet, brochures, print material, websites
Amount in US$
 
Miscellaneous
stationery, communications, postage, courier plus fuel, insurance, maintenance contracts, rentals, utilities
Amount in US$
 
Audit 4
certification of reports on the use of funds by an independent auditor/accountant
Amount in US$
 
Other Amount in US$
 
please specify
   
0 characters of 150		  
Total Project Costs (TPC) $0
Monitoring and Evaluation, Executing Agency fee (10 % of the TPC capped at 25,000 USD for CSOP projects) 2 * Please refer to the Fourth Round Project Proposal Guidelines,section 5.8, for additional details on how to calculate this amount.
 
Total Requested Grant Amount 3 * $0
Notes:
1- In the budget by activities, the project implementation costs (salaries, travel etc.) should be built-in
2- For additional details (e.g. on the type of inputs, or on the manner to calculate the M&E component) please refer to the Fourth Round Project Proposal Guidelines available on the UNDEF website
3- The total grant amounts of the budgets by activity and by inputs should be the same and correspond to the grant amount requested in section 2 and can not exceed USD500,000.
4- Audit costs apply only to CSOP projects as in CSOP+EA projects the costs are covered in the EA fee

6. Commitments


Commitments Applicants are required to tick all boxes
  Develop a Project by the established deadline following the UNDEF Fourth Round Project Document Guidelines
  Abide by the "UNDEF Branding and Visibility Rules" in all activities and products of the project if it were to be awarded a grant.
  Provide narrative mid-term and final progress reports (that will include a participatory feedback process involving all key programme stakeholders), annual audited or certified financial statements and ensure or participate in appropriate project evaluation as per the established M&E norms contained in the Project Proposal Guidelines and UNDEF Monitoring, Reporting and Evaluation Guidelines.
  Take all necessary measures to facilitate evaluations or audits as and when required by UNDEF or a third party on its behalf.

The Applicant CSO/NGO does not intend to provide any type of support for any member, affiliate or representative of an organisation that recommends or is apologetic of the use of violent means in political action in general and of terrorism in all its forms and manifestations in particular, as stated in the 2005 World Summit Outcome Document (§81).
  As per ECOSOC Resolution 1996/31 on consultative relationship, as well as the UNDPI criteria for associated NGOs, the Applicant CSO/NGO's aims and purposes are in conformity with the spirit, purposes and principles of the Charter of the United Nations.
  The CSO/NGO is duly constituted nationally or internationally.
  The CSO/NGO has statutes/by-laws providing for a transparent process of decision making, elections of officers and members of the Board; the CSO has authority to speak for its members through its authorized representatives identified above

 

  

© United Nations Democracy Fund

If you have any questions please refer first to the "FAQ's" section of the UNDEF website and for further assistance you can contact UNDEF at:democracyfund@un.org