Information for Grantees

First Round Monitoring and Reporting Guidelines

Below, you will find the 1st round project monitoring and reporting guidelines for the UN Democracy Fund.

Project Monitoring and Reporting Guidelines

Reporting Timetables

The tables below summarize the reporting requirements for UNDEF funded projects. Please refer to the appropriate table:

  • If the project is executed by a NGO or by a UN agency for which there is no Memorandum of Understanding, please refer to Table 1.
  • If the project is executed by a UN agency and there is a Memorandum of Understanding, please refer to Table 2.

Table 1: 1- Project Reporting by Executing Agency – NGO and UN when there is no Memorandum of Understanding

Report Title Prepared By Submitted By/To Deadline
Mid-term Status Report for 12-Month Projects Mid-term Status Report for 12-Month Projects Mid-term Status Report for 12-Month Projects 7 months after project start date
Mid-term Progress Report for 24-month Projects Executing Agency 2 2
3 3 3 3
4 4 4 4
5 5 5 5
6 6 6 6
7 7 7 7

 

Table 2: 2- Project Reporting by Executing Agency – UN Agency when there is a Memorandum of Understanding

Report Title Prepared By Submitted By/To Deadline
Annual Substantive Report Executing Agency By Executing Agency to UNDEF Office 31st of January for the previous calendar year (January 2008, January 2009)
Interim Financial Report Executing Agency By Executing Agency to UNDEF Office 31st of January for the previous calendar year (January 2008, January 2009)
3 3 3 3
4 4 4 4
5 5 5 5
6 6 6 6
7 7 7 7
8 8 8 8