Project proposals are subject to a highly rigorous and competitive selection process, quality vetting, due diligence and lessons learned from previous Rounds. A team of international assessors score each proposal against 10 set criteria and produce a long list. The criteria are:
1. The project promotes the objectives of UNDEF
2. The project draws on the United Nations comparative advantage
3. The project will have a significant impact
4. The project will encourage inclusiveness
5. The project will enhance gender equality
6. The project has strong prospects for successful implementation
7. The applicant organization has a strong track record
8. The project is technically sound in conception and presentation
9. The project represents good value for money
10. The project has strong prospects of sustainability beyond the project duration.
To narrow down the list further, UN Resident Coordinators and Experts of the UNDEF Advisory Board are invited to provide comments, quality vetting, and views on how proposed activities would fit in the overall context of existing UN work in the countries and fields proposed. The same comments are sought from the UNDEF Programme Consultative Group, making use of the specific expertise of each of its entities: the Department of Political Affairs, the Department of Peacekeeping Operations, the Office of the High Commissioner for Human Rights, the Peacebuilding Support Office, the UN Development Programme, the UN Office on Drugs and Crime and UN Women. Based on this collective input, the UNDEF Secretariat produces a first short-list, expected to be completed only in mid-year, after which the process moves into the next stage. Each shortlisted applicant will be contacted with a request for a draft project document, which is in effect the contract between UNDEF and the grantee. The project document negotiation requires the applicant to provide a more elaborated project design, and involves detailed input from both UNDEF and the applicant, as well as scrutiny and due diligence enquiries by UNDEF. Only upon successful conclusion of the project document, will the project proposal formally be approved for funds disbursement – usually after September every year.
Because of the large number of applicants, only those who advance to the short list can be contacted by UNDEF.
Only those who reach the short-list stage will be contacted. Around June, successful short-listed applicants will be notified at the electronic address indicated in their proposal, unless otherwise advised on the UNDEF website. UNDEF does not have the capacity to respond to individual queries. Short-listed applicants will be invited to draft a project document for negotiation with UNDEF. This is the final stage of the selection process, as only those who successfully negotiate a project document will be selected.