2nd Round Reporting Timetables       [en français]

These reporting requirements apply for projects under the following management arrangements:

  • CSO Implemented projects (TABLE 1)
  • UN executed projects except for UNDP executed projects (TABLE 2)

  •  
    (1) - The Project Start Date (PSD) is set by UNDEF according to the date of disbursement of 1st tranche of funds to the CSO or the UN Agency and is indicated on the cover page of the finalized Project Document.

    (2) - UNDP executed projects will refer to the Co-Financing Memorandum of Understanding between UNDP and UNDEF.

    Table 1: Projects Implemented by a CSO

     

    Report Title

    Prepared By

    Submitted By/To

    Deadline

    Certified Financial Utilization Report

    CSO and certified by an external Accountant/Auditor
     

    By CSO to UNDEF

    Completion of each Milestone (#2 and #3)

    Mid-term Progress Report
     

    CSO

    By CSO to UNDEF

    13 months after PSD (1)

    Final Narrative Report

    CSO

    By CSO to UNDEF
     

    1 month after project end or 25 months after PSD (1)

    Final Certified Financial Report

    CSO and certified by an external Accountant/Auditor
     

    By CSO to UNDEF

    3 months after project end or 27 months after PSD (1)

    Evaluation Report

    UNDEF in consulation with CSO

    By Evaluator to UNDEF

    After submission of Final Narrative Report
     

     

    Extension Status Report (if applicable)

    CSO

    By CSO to UNDEF

    For extensions of 4 months or longer 1/2 way through extension period.



    Table 2: Projects executed by a UN Agency except UNDP (2)

     

    Report Title

    Prepared By

    Submitted By/To

    Deadline

    Annual Progress Report

    UN Agency in consultation with CSO
     

    By UN Agency to UNDEF

    By 31st January of each project year

    Interim Financial Statements
    (as of 31st December)

    UN Agency

    By UN Agency to UNDEF

    By 31st January of each project year

    Certified Financial Statements
    (as of 31st December)

    UN Agency and certified by authorized person

    By UN Agency to UNDEF
     

    By 31st of May for the previous calendar year

    Final Narrative Report

    UN Agency in consultation with CSO
     

    By UN Agency to UNDEF

    1 month after project end or 25 months after PSD (1)

    Final Interim Financial Report

    UN Agency

    By UN Agency to UNDEF
     

    3 months after project end or 27 months after PSD (1)

    Evaluation Report

    Independent Entity (recommended)
     

    By UN Agency to UNDEF

    3 months after project end or 27 months after PSD (1)

    Final Certified Financial Statement

    UN Agency and certified by authorized person

    By UN Agency to UNDEF

    No later than 30th of June of the year following the financial closing of the project

     

    UNDEF Evaluation Report
    (if applicable)

    UNDEF in consulation with UN Agency and CSO

    By Evaluator to UNDEF

    After submission of Evaluation Report

    Extension Status Report
    (if applicable)

    UN Agency in consultation with CSO

    By UN Agency to UNDEF

    For extensions of 4 months or longer 1/2 way through extension period.

    June 2008