Second Round

TABLE 2: For UN-executed projects (CSOP + EA) Project implemented by a CSO with a UN Executing Agency

A. Guidelines      
Project Proposal Guidelines
Project Document Guidelines
Monitoring and Reporting Guidelines
Evaluation Guidelines
Branding and Visibility Guidelines
Project Revision and Extension Guidelines
B. Narrative Templates      
REPORTING TITLE  PREPARED BY  SUBMITTED BY/TO  DEADLINE
Annual Substantive Progress Report UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  By 31st January of each project year
Project Status Report and Status of funds utilized to date UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  At time of request for second tranche of the grant (if Annual Substantive Progress Report timing does not correspond to the disbursement timing)
Project Extension Request Form UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  For extensions of 4 months or longer 1/2 way through extension period.
Extension Status Report UN Agency/HQ and certified by authorized person  By UN Agency/CO to UNDEF For extensions of 4 months or longer 1/2 way through extension period.
Final Narrative Report UN Agency/HQ and certified by authorized person  By UN Agency/CO to UNDEF  3 month after project end or 27 months after PSD (1)
Evaluation Report UNDEF in consultation with UN Agency/CO and CSO  By UNDEF appointed evaluator to UNDEF  After submission of Evaluation Report
C. Financial Templates      
REPORTING TITLE  PREPARED BY  SUBMITTED BY/TO  DEADLINE
 Annual Interim Financial Statement UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  By 31st January of each project year and when requesting the second tranche of the grant
Annual Certified Financial Statement UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  By 31st May of each project year of implementation. To be signed by the authorized UN Agency’s financial person at HQ.
Final Interim Financial Statement UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  3 month after project end or 27 months after PSD (1)
Final Certified Financial Statement UN Agency/CO in consultation with CSO  By UN Agency/CO to UNDEF  No later than 30th June of the year following the financial closing of the project

(1) The Project Start Date (PSD) is set by UNDEF according to the date of disbursement of 1st tranche of funds to the CSO or the Executing Agency and is indicated on the cover page of the finalized Project Document.

(2) Additional requirements may apply for some UN executed projects and should be contained in an agreement signed between UNDEF and the UN agency/CO. For instance, UNDP executed projects will also refer to the agreement signed between UNDP and UNDEF