Vendor Registration

The United Nations Procurement Division (UNPD) is pleased to announce that registering with UNPD is now a “One-Step” fully “On-Line” process. In its continued partnership with the United Nations Global Marketplace (UNGM), UNPD and UNGM have worked together to provide vendors with a powerful yet easy-to-use tool to prepare and submit an on-line application for registration with UNPD. In addition, the registration criteria has been revised and now allows vendors to select the level of business activity they wish to participate in that best matches their capacities, business scope and commercial strategy.

Why Register?

After making yourself familiar with the UN business opportunities at the United Nations Expresion of Interest website, registering with UNPD is the first step to be considered for participating in tendering exercises in an easy and systematic way. Since the UN Secretariat is currently implementing a new ERP system, registering with UNPD through UNGM will provide access to all UN Secretariat entities, including Field Missions, Offices away from Headquarters, Economic Commissions and Tribunals.

Basics for Applying On-Line in UNGM

Pre-requisites for Eligibility: As part of the registration process, vendors are required to declare that they meet the pre-requisites for eligibility.

UN Supplier Code of Conduct: Vendors are also required to comply with the UN Supplier Code of Conduct.

Registration Assistance & Support: An interactive UNGM guide to supplier registration.

Meeting the Registration Criteria: It is highly recommended that your company prepare in advance to meet the registration criteria for applying on-line in order to efficiently process your application. Depending on the Level of Registration being applied for, the documents listed below under Basic, Level 1 and Level 2 should be ready for uploading in Adobe Acrobat .pdf file format. Other basic information such as names, owners, principals, address, contact information, telephone, e-mail, etc. will be requested through the on-screen application form.

For Basic Level - Estimated Contract Award less than US $40,000

On-line Screen Information that will be requested:

  • Company Name, Company’s most senior official, Company type, License number, Country/Area, Telephone number, Number of employees
  • Company address
  • Registration type
  • Contacts: including name, title, telephone, e-mail, etc.
  • Commodity Codes (UNSPSC)
  • Declaration of eligibility

For Level 1 - Estimated Contract Award up to US $500,000

Documents required in Adobe Acrobat PDF Format:

  • Current certificate of incorporation or equivalent document verifying legal status/capacity*.

On-line Screen Information that will be requested:

  • Same as for Basic plus:
  • At least three references
  • Company information such as company ownership
  • *Note: The vendor must be in business for a minimum of three years.

For Level 2 - Estimated Contract Award over US $500,000

Documents required in Adobe Acrobat PDF Format:

  • Same as Level 1 plus:
  • At least three reference letters
  • Financial documents including Income Statement and Balance Sheet (audited financial statements or equivalent) for the last three years to be submitted with Auditors report or External Accountant Report.

All vendors are encouraged to start the registration process at level 1. Only vendors interested in contracts up to $40,000 should register at Basic level. After completion of registration at level 1, vendors can upgrade to level 2 registration at any time.

Registration for Air Transportation Companies: AIR TRANSPORTATION COMPANIES interested in being considered for the provision of air transportation services to the United Nations must comply with the Technical and Operational Evaluation Criteria documented in below attachments:

 Technical and Operational Evaluation Criteria
 TOEC Appendix A Rev 01
 TOEC Appendix B Rev 06

Please also refer to the United Nations Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations AVSTADS.

Note: as the UN is implementing a revised solicitation methodology for long-term air charter requirements (RFP method), specific eligibility criteria  apply for participation in pilot RFP(s).

Evaluation of Applications: Each application will be evaluated by UNPD on the basis of compliance with the eligibility, completeness and quality of information provided, relevance of the goods or services, references, experience, evidence of ability to perform, and the overall financial soundness of the vendor.  Successful vendors will be notified of the completion of their registration by e-mail addressed from the UNGM Registry.

Important Tips and Information

Selection of codes from the United Nations Standard Product and Services Code(UNSPSC): UNPD uses the UNSPSC codes to search suppliers for bidding opportunities. It is important for vendors to note that, they are limited to select up to seven (7) UNSPSC. UNPD will take into consideration ONLY the first seven (7) codes listed on the screen in your company’s application. Therefore, vendors are encouraged to prioritize and limit their selection of the UNSPSC codes to ensure that their “core” goods and/or services are fully represented.

Change of Company Status/Information: When the status of your company changes from the time of registration, you are required to update your company profile on UNGM by submitting the most current and valid copy of the document issued by your public authority that confirms said status without delay.

Invitations to tendering exercises: Submitting a completed application through UNGM does not mean that you will be automatically included in the Database. Registration will depend on the result of the evaluation. UNPD will attempt to include all registered vendors in vendor solicitations for each commodity category.

GSA Contracts: For companies in the USA, you are advised that the United Nations, under the Foreign Assistance Act of 1961, is eligible to receive full benefits under GSA Contracts where applicable.

Registration Assistance and Support: If you require further technical or substantive help in completing the registration requirements, please forward your inquiry to UNPD at this e-mail address: register@un.org or for support in one of the official United Nations languages you may contact the UNPD Staff Members below:

UN Official Language Staff Member Phone Number
English Andre Wallas +1-212-963-4816
French Sameeha Kasmani +1-212-963-0104
Spanish Karen Grajeda +1-917-367-2979
Chinese Eva Lee +1-212-963-0122
Russian Valentina Golubnichy +1-212-963-1575
Arabic Falah Sultan +1-917-367-4903

For assistance with registering as a vendor with UNPD, please call us at +1-212-963-4816.

Thank you for your interest in the United Nations Secretariat procurement activities.