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008 FIXED-LENGTH DATA ELEMENTS

 

Positions:

Contains fixed-length data elements.

Positions 00-11, 17, 29, 31, 38 and 39 are defined the same way for all formats in UNBIS, i.e., the default settings.
Positions 12-16, 28, 32 and 33 are defined differently for different formats and different content values.

Fixed fields entered in 008 include the following:

Positions 00-07
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Positions 00-05

Date of record creation. Computer generated in the pattern «YYMMDD».

Example:

040316

Position 06:
Direct or indirect geographic subheading. UNBIS headings are not subdivided geographically, so the default is set at «n» (not applicable).

Position 07:
Romanization scheme. Indicates whether the 1XX name or title heading contains the romanized form of the headings and, if so, identifies the romanization scheme. In UNBIS, the default is «n» (not applicable).


Positions 09-11
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Position 09:
Kind of record. Indicates whether the record represents an established or unestablished 1XX heading. In UNBIS, the default value is «a» (Established heading).

Position 10:
Descriptive cataloguing rules. Identifies the descriptive cataloguing rules used to formulate the 1XX heading in established heading records. In UNBIS, the default value is «d» (AACR2 compatible).

Position 11:
Subject heading system/thesaurus. Identifies the subject heading system/thesaurus building conventions used to formulate the 1XX heading in established heading records. In UNBIS, the default value is «z» (Other).


Position 12
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Type of series. Indicates the type of series heading contained in the 130 field in a name authority record.
    a = Monographic series.
    The 130 field contains a collective series heading that applies to a group of separate publications and/or subseries.
    b = Multipart item.
    The 130 field contains a collective heading that applies to a multipart monographic publication.
    c = Series-like phrase.
    The 130 field contains a series-like phrase that may be used as a series added entry in bibliographic records.
    n = Not applicable.
    The 130 field does not represent a series or a series-like phrase and is not appropriate for use as a series added entry in bibliographic records
    z = Other.
    The 130 field contains a heading for a publication that does not fit any of the other defined codes but for which series-type treatment is required.


Positions 13-14
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Position 13:
Numbered or unnumbered series. Indicates the numbering characteristics of the series (or series-like phrase) represented by the 130 heading.
    a = Numbered series.
    b = Unnumbered series.
    c = Numbering varies.
    n = Not applicable--the 130 heading is not a series heading.

Position 14:
Heading use--main or added entry. Indicates whether the heading is appropriate for use as a main or added entry in bibliographic records.

    a = Heading is appropriate for use as a main or added entry.
    b = Heading is not appropriate for use as a main or added entry.

Note: All types of headings, except for series titles, are always coded «a» , appropriate for use as a main or added entry, no matter how they are used in a given bibliographic record. Series titles are always coded «b» , not appropriate for use as a main or added entry.

Position 15
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Heading use-subject added entry. Indicates whether the 1XX heading is appropriate for use as a subject added entry in bibliographic records.

    a = Heading is appropriate for use as a subject added entry.
    b = Heading is not appropriate for use as a subject added entry.
Note: In UNBIS, all types of headings, except for series titles, are always coded «a» , appropriate for use as a subject added entry. Series titles are normally coded «b» , but if a series is the subject of a publication it will also be coded «a» . For example, the «UNCTAD series on issues in international investment agreements» has been discussed in some UNCTAD documents, so it is recorded as a subject added entry (630) in the corresponding bibliographic records and is coded «a» in position 15.


Positions 16-28
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Position 16:
Series added entry. Indicates whether the heading is appropriate for use as a series added entry in bibliographic records.
    a = Heading is appropriate for use as a series added entry.
    b = Heading is not appropriate for use as a series added entry. An authority record may be created for a series-like phrase which is not to be traced. In this case position 16 will contain the value «b» .

Position 17:
Type of subject subdivision. Indicates the type of subject subdivision heading contained in the 1XX field of an established heading record. In UNBIS, the default value is «n» (Not applicable).

Position 28:
Type of government agency. Indicates whether the heading represents a government agency and, if so, the jurisdictional level of the agency. This is applied only to 110 or 111 headings and should otherwise be blank. In UNBIS, the default value is «u» (Unknown if government agency).

    # = Not a government agency.
    a = Autonomous or semi-autonomous component.
    c = Multilocal.
    f = Federal, national.
    i = International intergovernmental .
    l = Local.
    m = Multistate.
    o = Government agency, type undetermined.
    s = State, provincial, territorial, dependent, etc.
    u = Unknown if heading is government agency.
    z = Other type of government agency.


Positions 29-32
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Position 29:
Reference evaluation. Indicates whether the 4XX/5XX tracing fields in a record have been evaluated for consistency with the rules used to formulate the 1XX heading in the record. In UNBIS, the default value is «a» (Tracings are consistent with the heading).

Position 31:
Record status. Indicates whether a record update is in progress. In UNBIS, the default value is «a» (Record can be used).

Position 32:
Undifferentiated personal name. Indicates whether a 100 name heading is used by one person or by two or more persons.

    a = Differentiated personal name. The name in field 100 is a unique name.
    b = Undifferentiated personal name. The name in field 100 is used by two or more persons.

Example:

Smith, David. (1) Author of "Using the new AACR2 : an expert systems approach to choice of access points" and (2) Author of "Asian mining legislation : policy issues and recent developments". Two different authors with the same name exist and there is no means of distinguishing between them.

    n = Not applicable.


Position 33
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Level of establishment. Indicates the extent to which the heading conforms to descriptive cataloguing rules or thesaurus conventions.
    a = Fully established.
    b = Memorandum.
    The heading is fully established but has not been used in a bibliographic record.
    c = Provisional.
    d = Preliminary.
In UNBIS, the default value is «c» (Provisional). When the record is revised, the code is changed to «a» (Fully established).


Positions 38-39
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Position 38:
Modified record. Indicates whether the record is modified from its intended content. In UNBIS, the default value is «#» (Not modified).

Position 39:
Cataloguing source. Indicates the creator of an authority record. In UNBIS, the default value is «d» (Other - an organization that is other than a national bibliographic agency or a participant in a cooperative cataloguing program).


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Last updated: 26 August 2009