Term Selection (translation of
concepts into the documentary language)
Topical subjects (tag 650)
B. Corporate and Conference subjects
(tags 610 and 611)
C. Personal name subjects (tag
D. Title subjects (tag 630)
E. Bodies, conferences and
texts not yet in existence (tags 610, 611, 630)
E. Bodies, conferences and texts not yet in existence (tags 610, 611, 630)
When the subject of a document is a body or conference proposed to be established or convened, or when the
subject is a treaty, declaration, etc. in the process of being drafted, the indexer should assign a term to
specify the type of entity as precisely as the Thesaurus permits (CONFERENCES, GROUPS OF EXPERTS, TASK FORCES, WORKING GROUPS, DECLARATIONS, GUIDELINES, PRINCIPLES, TREATIES, etc.)
in addition to topical subject terms (tag 650) reflecting the main subjects of the body,
conference, treaty, etc.
A document discussing a proposed declaration concerning cultural heritage:
650 17 $a CULTURAL HERITAGE
650 17 $a DECLARATIONS
A document discussing establishment of a new task force on genetically modified organisms:
650 17 $a GENETICALLY MODIFIED ORGANISMS
650 17 $a TASK FORCES
If the text or body has a provisional name, an authority record may be created and the provisional name entered
in the appropriate subject field: title subject (tag 630), corporate subject (tag 610), or conference subject
However, the name is subject to change during the drafting process or
upon final adoption of the text or establishment of the body. Earlier
versions of the name are recorded as cross-references in the authority
record. Therefore it is important for indexers to be aware of progress
made in drafting texts, establishing new bodies and convening new
conferences, and to ensure that authority records are updated
If draft text for a title subject exists, the word Draft is added to
the name as a qualifier between parentheses; if draft text does not yet exist, the word Proposed
is added as a qualifier. The qualifier Proposed is replaced by Draft
as soon as draft text exists. When the text is adopted, the qualifier Proposed or Draft
is replaced by the year of adoption after the name in the title subject.
The word Proposed is added as a qualifier between parentheses after the name of a body or conference that has not yet been established.
When the body or conference is established, the qualifier Proposed is deleted; it may be replaced by the year
and place of meeting in case of a specific conference.
In case of a conference, meeting or session that will probably take place, but the year and/or place of
the meeting cannot be determined by the indexer, instead of the qualifier Proposed
the unknown year and/or place are recorded as «####» after the name.
630 07 $a Pacific Island Countries Free Trade Agreement (Proposed)
[Draft text of the Agreement does not yet exist]
630 07 $a UN Framework Convention Against Organized Crime (Draft)
[Draft text of the Convention exists]
611 27 $a International Conference on Indigenous Issues (Proposed)
610 27 $a UNCTAD (12th sess. : 2008 : ####)
[The session is scheduled to take place in 2008, but the meeting place is not yet known]
by the Department of Public Information (DPI), Dag Hammarskjöld
Library. Comments as well as suggestions for further
additions/enhancements may be directed to the Dag Hammarskjöld Library.
© United Nations 2005-2009. All rights reserved.
Last updated: 12 June 2009