The films in a Library collection may be loaned for short periods. The Library staff should keep careful records of who borrows films from the collection. An alphabetical listing of all films should be made and each time a film is borrowed, the borrower's name, address, organization, telephone number and the date on which the film is due to be returned to the library should be recorded.

A special calendar should be kept on which due dates for films are used. If the film is not returned, the borrower should be called immediately and asked to return it. This procedure will minimize the possibility of lost prints, which can only be replaced at great cost. Films should be inspected and, if necessary, repaired after each screening.

Borrowers should be advised that sections of United Nations films may not be cut and used on television or in other films. Among the reasons for this prohibition is that some portions of UN films have been purchased from other film-makers and are copyrighted.

In order to assist other members of the staff in preparing reports on the work of the Library, each borrower could be asked to complete a form giving information on how the film was used.

A sample form is here reproduced:

               UNITED NATIONS              NATIONS UNIES

               Library Name:

               Title of the video

               Name of the borrower

               Organization

               Address and telephone number

               To be shown at (Please include date, address and brief description of the event)

               Number of persons expected to view the film

               Screening on television station?

               Was the film damaged in any way during the screening?

               Date Due                                Date Returned