In order for a Library to maintain an organized collection of documents and to guard against loss of material, a binding programme is recommended. However, given budget constraint, and the availability of documents electronically, it is recommended that only those documents that are considered essential to the Library collection be bound.

Here are recommendations on how to proceed to bind documents by type of documents.

The Official Records should be bound in the following order: meeting records arranged by meeting number, annexes by agenda item number and supplements by number. The special supplements may be bound separately, and if so desired, also arranged by number. The documents of committees should be bound by committee, each in one volume. The supplement containing the resolutions may be bound with the other supplements to the Official Records, or separately; if separately, a cross reference in the proper place in the bound volume of the supplements should indicate where the volume containing theresolutions is located. The Official Records of the special and extraordinary resumed sessions can follow the same pattern.

Documents in languages other than that of the main language of the collection may be bound in sequence with those of the main language of the collection. If the collections are being kept in more than one language, each language version may be bound in separate sets.

Gaps in a bound volume should be accounted for either by listing the missing documents on a page placed at the beginning of the volume, or by a note at the appropriate place within the sequence of numbers. For masthead documents discarded because they have been reissued in the Official Records, the note should include information on the session of the body and on the volume of the Official Records where the texts are reproduced.

A title page and a table of contents of the Official Records of the General Assembly is found in the prefatory fascicles; the list of delegations and check-list of documents are published in separate fascicles; and a check-list of the contents of annexes is published in a separate fascicle, which should be bound with the annex fascicles.

The Official Records of the Economic and Social Council consist of the summary records of the plenary meetings (incorporating corrections requested by delegations and any necessary modifications), the supplements and the list of delegations.

In order to ensure the completeness of the documentation pertaining to a session of a main organ, the Index to Proceedings to that session of the organ should be consulted. Each index contains a numerical list of the documents of the session with information on their re-publication.